As one of the UK's leading law firms, we're here for the people and businesses who rely on us at life's important moments - made possible by our colleagues who bring the expertise, judgement and care that makes the difference. Our colleagues bring Irwin Mitchell to life every day, so it matters that you feel valued from the very first day and aretrusted with the responsibility, in the right culture, to do the best work of your careers. Everyone's path here is different, but we share a desire to help our business make a real impact. Where possible we will support our colleagues to work in a way that works for them, for us and most importantly our clients. Please speak to a member of our Recruitment and Onboarding team for more information. Your Role and What You'll Be Doing We're looking for a Facilities Assistant to help provide an efficient, responsive and welcoming service to colleagues and clients. This is a varied, practical role supporting the day-to-day operation of our office. You'll work across Travel booking team, Reception support, Hospitality support, document services, post and deliveries, meeting room preparation, stationery management, porterage and general facilities requests. You'll be part of the Facilities Management team and report to the Office & Facilities Manager. If you're organised, comfortable managing different types of task and committed to providing a helpful service, this could be a great opportunity to build your facilities experience. Your responsibilities will include: Arranging business travel and accommodation in line with company policies. Managing travel amendments, cancellations and itinerary changes, while keeping colleagues informed. Providing reception and front-of-house cover when required, helping to create a professional and welcoming experience for colleagues and clients. Helping to book meeting rooms and parking facilities for internal and external visitors. Receiving, sorting and distributing incoming and outgoing post and courier deliveries. Collecting outgoing items from across the office and processing them in line with agreed procedures. Supporting scanning, copying, printing, document finishing and other reprographics requests. Prioritising document requests and helping to process larger or more complex jobs. Resolving basic issues with multifunctional devices, such as paper jams, and reporting faults that require further support. Monitoring stationery and paper supplies, replenishing printers and keeping service areas tidy. Moving furniture, equipment and other items, and setting up meeting rooms for different requirements. Responding to day-to-day and ad hoc facilities requests in a timely and helpful way. Checking that equipment is safe and fit for purpose, and reporting any concerns promptly. Following health and safety procedures and raising concerns through the appropriate channels. Completing the training needed to carry out the role safely and effectively. Travelling to other offices occasionally to provide cover where required. About You Ability to follow clear policies, procedures and instructions accurately. Ability to organise and prioritise a varied workload, including tasks with competing deadlines. Ability to communicate clearly and professionally with colleagues, clients, visitors and external suppliers. Ability to use Microsoft 365 applications, including Outlook, Teams and basic Excel, or the ability to learn these tools with appropriate support. Ability to work effectively both independently and as part of a team. Ability to respond constructively when priorities or service requirements change. Evidence of completing practical or administrative tasks accurately and paying attention to detail. Willingness to undertake a range of office support duties and complete relevant training. Ability to carry out the practical duties described in the advert, with reasonable adjustments where required. Ability to travel to other offices occasionally when business needs require it. Experience of arranging business travel or accommodation. Experience of working in a customer-facing, reception, facilities, office services or similar service environment. Experience of handling post, document production, office supplies or meeting room arrangements. Experience of carrying out basic troubleshooting of printers, scanners or similar office equipment. Our Approach to Reward and Wellbeing 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave. Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues. Health and wellbeing support, including Westfield Health and Digital GP access. Competitive pension arrangements to help you plan for the future. Two paid volunteering days every year to support causes that matter to you. Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work. We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported. In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono. Applying to Irwin Mitchell We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team or contact Artificial Intelligence (AI) is becoming an increasingly common part of modern working life. If you choose to use AI tools as part of your application or interview preparation, please review our AI in Recruitment Candidate Guidance As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history. Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders. Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.
Sep 21, 2026
Full time
As one of the UK's leading law firms, we're here for the people and businesses who rely on us at life's important moments - made possible by our colleagues who bring the expertise, judgement and care that makes the difference. Our colleagues bring Irwin Mitchell to life every day, so it matters that you feel valued from the very first day and aretrusted with the responsibility, in the right culture, to do the best work of your careers. Everyone's path here is different, but we share a desire to help our business make a real impact. Where possible we will support our colleagues to work in a way that works for them, for us and most importantly our clients. Please speak to a member of our Recruitment and Onboarding team for more information. Your Role and What You'll Be Doing We're looking for a Facilities Assistant to help provide an efficient, responsive and welcoming service to colleagues and clients. This is a varied, practical role supporting the day-to-day operation of our office. You'll work across Travel booking team, Reception support, Hospitality support, document services, post and deliveries, meeting room preparation, stationery management, porterage and general facilities requests. You'll be part of the Facilities Management team and report to the Office & Facilities Manager. If you're organised, comfortable managing different types of task and committed to providing a helpful service, this could be a great opportunity to build your facilities experience. Your responsibilities will include: Arranging business travel and accommodation in line with company policies. Managing travel amendments, cancellations and itinerary changes, while keeping colleagues informed. Providing reception and front-of-house cover when required, helping to create a professional and welcoming experience for colleagues and clients. Helping to book meeting rooms and parking facilities for internal and external visitors. Receiving, sorting and distributing incoming and outgoing post and courier deliveries. Collecting outgoing items from across the office and processing them in line with agreed procedures. Supporting scanning, copying, printing, document finishing and other reprographics requests. Prioritising document requests and helping to process larger or more complex jobs. Resolving basic issues with multifunctional devices, such as paper jams, and reporting faults that require further support. Monitoring stationery and paper supplies, replenishing printers and keeping service areas tidy. Moving furniture, equipment and other items, and setting up meeting rooms for different requirements. Responding to day-to-day and ad hoc facilities requests in a timely and helpful way. Checking that equipment is safe and fit for purpose, and reporting any concerns promptly. Following health and safety procedures and raising concerns through the appropriate channels. Completing the training needed to carry out the role safely and effectively. Travelling to other offices occasionally to provide cover where required. About You Ability to follow clear policies, procedures and instructions accurately. Ability to organise and prioritise a varied workload, including tasks with competing deadlines. Ability to communicate clearly and professionally with colleagues, clients, visitors and external suppliers. Ability to use Microsoft 365 applications, including Outlook, Teams and basic Excel, or the ability to learn these tools with appropriate support. Ability to work effectively both independently and as part of a team. Ability to respond constructively when priorities or service requirements change. Evidence of completing practical or administrative tasks accurately and paying attention to detail. Willingness to undertake a range of office support duties and complete relevant training. Ability to carry out the practical duties described in the advert, with reasonable adjustments where required. Ability to travel to other offices occasionally when business needs require it. Experience of arranging business travel or accommodation. Experience of working in a customer-facing, reception, facilities, office services or similar service environment. Experience of handling post, document production, office supplies or meeting room arrangements. Experience of carrying out basic troubleshooting of printers, scanners or similar office equipment. Our Approach to Reward and Wellbeing 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave. Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues. Health and wellbeing support, including Westfield Health and Digital GP access. Competitive pension arrangements to help you plan for the future. Two paid volunteering days every year to support causes that matter to you. Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work. We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported. In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono. Applying to Irwin Mitchell We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team or contact Artificial Intelligence (AI) is becoming an increasingly common part of modern working life. If you choose to use AI tools as part of your application or interview preparation, please review our AI in Recruitment Candidate Guidance As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history. Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders. Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.
Cyngor Sir Ceredigion County Council
Aberystwyth, Dyfed
Customer Contact & Library AdvisorClosing date: 01/10/2026Reference: REQ hours / Temporary27,274 - 28,608 Aberystwyth All salary values are pro-rata.About the roleAre you passionate about helping people and delivering excellent customer service? We're looking for a friendly, motivated and adaptable individual to join our team, supporting customers and library services across Ceredigion.This is a varied and rewarding role where you'll be the first point of contact for customers, helping them access services, resolve enquiries and make the most of their local library.What You'll Be DoingAs a Customer Services & Library Assistant, you will:Provide a welcoming and professional first point of contact for face-to-face customer enquiries.Support day-to-day library operations, including issuing, returning and shelving library stock.Validate a range of documents, including DBS applications, Blue Badge applications, certificates and identification documents.Manage challenging situations with confidence, responding to enquiries and resolving complaints professionally.Process payments and accurately reconcile daily takings.Maintain accurate customer records using CRM and Library Management Systems (LMS).Represent Ceredigion County Council in a positive, professional and supportive manner.What We're Looking ForThe successful candidate will have:GCSEs (or equivalent) including English/Welsh and Mathematics, or relevant experience.Welsh and English language skills at Level 4 across all competencies.Previous customer service experience.Excellent communication and interpersonal skills.A positive, flexible approach to work and a willingness to learn and develop.The ability to work effectively as part of a team while delivering high standards of service.Why Work for Us?We offer a range of benefits designed to support your career and wellbeing, including:Flexible working arrangements where service needs allow.Excellent training and development opportunities.Generous annual leave entitlement.Local Government Pension Scheme.Staff wellbeing support and employee discounts.An inclusive workplace culture that values diversity, equality and bilingualism.Join us and help deliver high-quality services that support communities across Ceredigion. Apply today and become part of a team that makes a real difference.Job Description and Person SpecificationGet In TouchFor an informal discussion about the role, please contact Gareth Griffiths We reserve the right to extend the application closing date.What we offerWork-life balanceLifestyle savings schemeGenerous employer pension schemeCycle to work schemeLearning and developmentWhere you'll workCustomer Contact & ICTOur service has a range of responsibilities from providing advice and support to the residents of Ceredigion to providing corporate support via our ICT, reception and mailroom teams. Our service is responsible for the following functions:Civil Registration: Birth, deaths and marriages.Corporate Customer Services: Blue badge; Contact centre; Mailroom and scanning; Receptions.ICT and Information Management: Archives and modern records; ICT support; Infrastructure and security; Project and application support; Reprographics, Technical support, Software development.Library ServicesAberystwythAberystwyth is a lively university town, seaside resort complete with promenade and pier, and the setting of atmospheric TV drama Hinterland.
Sep 21, 2026
Full time
Customer Contact & Library AdvisorClosing date: 01/10/2026Reference: REQ hours / Temporary27,274 - 28,608 Aberystwyth All salary values are pro-rata.About the roleAre you passionate about helping people and delivering excellent customer service? We're looking for a friendly, motivated and adaptable individual to join our team, supporting customers and library services across Ceredigion.This is a varied and rewarding role where you'll be the first point of contact for customers, helping them access services, resolve enquiries and make the most of their local library.What You'll Be DoingAs a Customer Services & Library Assistant, you will:Provide a welcoming and professional first point of contact for face-to-face customer enquiries.Support day-to-day library operations, including issuing, returning and shelving library stock.Validate a range of documents, including DBS applications, Blue Badge applications, certificates and identification documents.Manage challenging situations with confidence, responding to enquiries and resolving complaints professionally.Process payments and accurately reconcile daily takings.Maintain accurate customer records using CRM and Library Management Systems (LMS).Represent Ceredigion County Council in a positive, professional and supportive manner.What We're Looking ForThe successful candidate will have:GCSEs (or equivalent) including English/Welsh and Mathematics, or relevant experience.Welsh and English language skills at Level 4 across all competencies.Previous customer service experience.Excellent communication and interpersonal skills.A positive, flexible approach to work and a willingness to learn and develop.The ability to work effectively as part of a team while delivering high standards of service.Why Work for Us?We offer a range of benefits designed to support your career and wellbeing, including:Flexible working arrangements where service needs allow.Excellent training and development opportunities.Generous annual leave entitlement.Local Government Pension Scheme.Staff wellbeing support and employee discounts.An inclusive workplace culture that values diversity, equality and bilingualism.Join us and help deliver high-quality services that support communities across Ceredigion. Apply today and become part of a team that makes a real difference.Job Description and Person SpecificationGet In TouchFor an informal discussion about the role, please contact Gareth Griffiths We reserve the right to extend the application closing date.What we offerWork-life balanceLifestyle savings schemeGenerous employer pension schemeCycle to work schemeLearning and developmentWhere you'll workCustomer Contact & ICTOur service has a range of responsibilities from providing advice and support to the residents of Ceredigion to providing corporate support via our ICT, reception and mailroom teams. Our service is responsible for the following functions:Civil Registration: Birth, deaths and marriages.Corporate Customer Services: Blue badge; Contact centre; Mailroom and scanning; Receptions.ICT and Information Management: Archives and modern records; ICT support; Infrastructure and security; Project and application support; Reprographics, Technical support, Software development.Library ServicesAberystwythAberystwyth is a lively university town, seaside resort complete with promenade and pier, and the setting of atmospheric TV drama Hinterland.
As one of the UK's leading law firms, we're here for the people and businesses who rely on us at life's important moments - made possible by our colleagues who bring the expertise, judgement and care that makes the difference. Our colleagues bring Irwin Mitchell to life every day, so it matters that you feel valued from the very first day and are trusted with the responsibility, in the right culture, to do the best work of your careers. Everyone's path here is different, but we share a desire to help our business make a real impact. Where possible we will support our colleagues to work in a way that works for them, for us and most importantly our clients. Please speak to a member of our Recruitment and Onboarding team for more information. We're looking for a Facilities Assistant to help provide an efficient, responsive and welcoming service to colleagues and clients. This is a varied, practical role supporting the day-to-day operation of our office. You'll work across Travel booking team, Reception support, Hospitality support, document services, post and deliveries, meeting room preparation, stationery management, porterage and general facilities requests. You'll be part of the Facilities Management team and report to the Office & Facilities Manager. If you're organised, comfortable managing different types of task and committed to providing a helpful service, this could be a great opportunity to build your facilities experience. Your responsibilities will include: Arranging business travel and accommodation in line with company policies. Managing travel amendments, cancellations and itinerary changes, while keeping colleagues informed. Providing reception and front-of-house cover when required, helping to create a professional and welcoming experience for colleagues and clients. Helping to book meeting rooms and parking facilities for internal and external visitors. Receiving, sorting and distributing incoming and outgoing post and courier deliveries. Collecting outgoing items from across the office and processing them in line with agreed procedures. Supporting scanning, copying, printing, document finishing and other reprographics requests. Prioritising document requests and helping to process larger or more complex jobs. Resolving basic issues with multifunctional devices, such as paper jams, and reporting faults that require further support. Monitoring stationery and paper supplies, replenishing printers and keeping service areas tidy. Moving furniture, equipment and other items, and setting up meeting rooms for different requirements. Responding to day-to-day and ad hoc facilities requests in a timely and helpful way. Checking that equipment is safe and fit for purpose, and reporting any concerns promptly. Following health and safety procedures and raising concerns through the appropriate channels. Completing the training needed to carry out the role safely and effectively. Travelling to other offices occasionally to provide cover where required. Ability to follow clear policies, procedures and instructions accurately. Ability to organise and prioritise a varied workload, including tasks with competing deadlines. Ability to communicate clearly and professionally with colleagues, clients, visitors and external suppliers. Ability to use Microsoft 365 applications, including Outlook, Teams and basic Excel, or the ability to learn these tools with appropriate support. Ability to work effectively both independently and as part of a team. Ability to respond constructively when priorities or service requirements change. Evidence of completing practical or administrative tasks accurately and paying attention to detail. Willingness to undertake a range of office support duties and complete relevant training. Ability to carry out the practical duties described in the advert, with reasonable adjustments where required. Ability to travel to other offices occasionally when business needs require it. Desirable Experience of arranging business travel or accommodation. Experience of working in a customer-facing, reception, facilities, office services or similar service environment. Experience of handling post, document production, office supplies or meeting room arrangements. Experience of carrying out basic troubleshooting of printers, scanners or similar office equipment. 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave. Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues. Health and wellbeing support, including Westfield Health and Digital GP access. Competitive pension arrangements to help you plan for the future. Two paid volunteering days every year to support causes that matter to you. Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work. We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported. In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono. We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team or contact Artificial Intelligence (AI) is becoming an increasingly common part of modern working life. If you choose to use AI tools as part of your application or interview preparation, please review our AI in Recruitment Candidate Guidance As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history. Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders. Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.
Sep 19, 2026
Full time
As one of the UK's leading law firms, we're here for the people and businesses who rely on us at life's important moments - made possible by our colleagues who bring the expertise, judgement and care that makes the difference. Our colleagues bring Irwin Mitchell to life every day, so it matters that you feel valued from the very first day and are trusted with the responsibility, in the right culture, to do the best work of your careers. Everyone's path here is different, but we share a desire to help our business make a real impact. Where possible we will support our colleagues to work in a way that works for them, for us and most importantly our clients. Please speak to a member of our Recruitment and Onboarding team for more information. We're looking for a Facilities Assistant to help provide an efficient, responsive and welcoming service to colleagues and clients. This is a varied, practical role supporting the day-to-day operation of our office. You'll work across Travel booking team, Reception support, Hospitality support, document services, post and deliveries, meeting room preparation, stationery management, porterage and general facilities requests. You'll be part of the Facilities Management team and report to the Office & Facilities Manager. If you're organised, comfortable managing different types of task and committed to providing a helpful service, this could be a great opportunity to build your facilities experience. Your responsibilities will include: Arranging business travel and accommodation in line with company policies. Managing travel amendments, cancellations and itinerary changes, while keeping colleagues informed. Providing reception and front-of-house cover when required, helping to create a professional and welcoming experience for colleagues and clients. Helping to book meeting rooms and parking facilities for internal and external visitors. Receiving, sorting and distributing incoming and outgoing post and courier deliveries. Collecting outgoing items from across the office and processing them in line with agreed procedures. Supporting scanning, copying, printing, document finishing and other reprographics requests. Prioritising document requests and helping to process larger or more complex jobs. Resolving basic issues with multifunctional devices, such as paper jams, and reporting faults that require further support. Monitoring stationery and paper supplies, replenishing printers and keeping service areas tidy. Moving furniture, equipment and other items, and setting up meeting rooms for different requirements. Responding to day-to-day and ad hoc facilities requests in a timely and helpful way. Checking that equipment is safe and fit for purpose, and reporting any concerns promptly. Following health and safety procedures and raising concerns through the appropriate channels. Completing the training needed to carry out the role safely and effectively. Travelling to other offices occasionally to provide cover where required. Ability to follow clear policies, procedures and instructions accurately. Ability to organise and prioritise a varied workload, including tasks with competing deadlines. Ability to communicate clearly and professionally with colleagues, clients, visitors and external suppliers. Ability to use Microsoft 365 applications, including Outlook, Teams and basic Excel, or the ability to learn these tools with appropriate support. Ability to work effectively both independently and as part of a team. Ability to respond constructively when priorities or service requirements change. Evidence of completing practical or administrative tasks accurately and paying attention to detail. Willingness to undertake a range of office support duties and complete relevant training. Ability to carry out the practical duties described in the advert, with reasonable adjustments where required. Ability to travel to other offices occasionally when business needs require it. Desirable Experience of arranging business travel or accommodation. Experience of working in a customer-facing, reception, facilities, office services or similar service environment. Experience of handling post, document production, office supplies or meeting room arrangements. Experience of carrying out basic troubleshooting of printers, scanners or similar office equipment. 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave. Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues. Health and wellbeing support, including Westfield Health and Digital GP access. Competitive pension arrangements to help you plan for the future. Two paid volunteering days every year to support causes that matter to you. Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work. We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported. In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono. We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team or contact Artificial Intelligence (AI) is becoming an increasingly common part of modern working life. If you choose to use AI tools as part of your application or interview preparation, please review our AI in Recruitment Candidate Guidance As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history. Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders. Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.
Morgan Hunt currently requires a Maintenance Facilities Operative for FE College - East London Pay Rate: £18ph Ltd to £20ph Ltd Hours: 35 hrs 8am to 16:00pm Mon to Fri Location: East London Duration 3 months on going contract Must have Enhanced Children DBS Certificate on update service or Happy to apply for DBS Certificate PURPOSE OF JOB: To support the Facilities Manager in the operational delivery of facilities management services at the Campus and to deputise for the Facilities Manager in their absence. To support the Facilities Manager in managing the campus space, optimising the learning environment, utilising both teaching and non-teaching accommodation, together with the efficient operation of moves and relocations. To support the Facilities Manager in keeping the premises safe, clean and presentable. Undertake basic maintenance tasks, including basic plumbing, electrical, painting & decorating and carpentry tasks. Complete cross-campus deliveries. MAIN TASKS AND RESPONSIBILITIES: Facilities Management: Deputise for the Facilities Manager during periods of short-to-medium-term absence. Support the Facilities Manager in maintaining the physical condition of the building, furniture, fittings and equipment and reporting defects and requisitioning repairs. To report and log work orders through the college's helpdesk system and follow up on outstanding work orders Own, maintain and update the site CAFM system in relation to all reactive and PPM tasks under their control and management. To coordinate the process of issuing reactive and PPM tasks to estates and subcontractor. To provide an administrative service, including word processing, data entry, filing telephone calls, email, and reprographics, sorting and distributing mail. To develop and maintain effective filing systems for the storage and prompt retrieval of information/paper ensuring that filing is completed on a weekly basis. To work effectively as a team member, contributing to the development and maintenance of standards of excellence for the administrative service. To ensure that all telephone calls are dealt with in a professional, prompt and in a courteous manner Provide first level contact and convey resolutions to customer issues Support the department by issuing of new ID cards to, tenants an occasionally to college staff and updating the database by removing leavers. Properly escalate unresolved queries to the next level of support Walk customers through problem solving process Support the Facilities Manager in the effective operation of the mail, goods inwards and delivery distribution process within the campus. Carry out minor repairs and decoration as directed by the Facilities Manager. Inspect and repair fences, repair outdoor structures damaged by weather age or accident i.e. gates, walls, steps, lights. Assemble prefabricated furniture and custom-built furniture or cabinets as directed. Undertake general porterage duties as required, and particularly the provision and movement of furniture and other equipment for timetabled activities/ exams to meet the needs of premises users, without constant supervision. Maintain cleanliness and general tidiness of all external hard areas, empty litterbins and litter picking on a daily basis. Periodically clean and clear all drains and gullies. Keep entrance to the college inside and outside, clean and clear of obstructions at all times, clearing leaves, snow, ice, moss and detritus as appropriate, including treatment of surfaces with salt, etc. Inspect all outside areas for dangerous materials and remove if safe and appropriate or report to line manager if unsure. To ensure that all equipment is returned to the appropriate stores and the stores are kept secure and clean at all times. Participating in the cleaning and grounds maintenance activities. Mail room duties - receiving / sorting / delivering of internal and external post. Person Specification - Education & Qualifications GCSEs (or equivalent) in English and Maths. Basic literacy, numeracy, and IT skills. Willingness to undertake role-related training, including health & safety, safeguarding, and facilities procedures. Relevant facilities, caretaking, or health & safety training. Experience Experience working in a facilities, estates, caretaking, maintenance, or support services environment. Experience supporting reactive maintenance, minor works, or general repairs. Experience of room set-ups, portering, or event support, including exams or enrolment activities. Experience working in a busy, customer-focused environment with changing priorities. Experience using a service desk or CAFM system to log or report issues (desirable). Experience working within an education or public-sector setting (desirable). Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.
Aug 29, 2026
Full time
Morgan Hunt currently requires a Maintenance Facilities Operative for FE College - East London Pay Rate: £18ph Ltd to £20ph Ltd Hours: 35 hrs 8am to 16:00pm Mon to Fri Location: East London Duration 3 months on going contract Must have Enhanced Children DBS Certificate on update service or Happy to apply for DBS Certificate PURPOSE OF JOB: To support the Facilities Manager in the operational delivery of facilities management services at the Campus and to deputise for the Facilities Manager in their absence. To support the Facilities Manager in managing the campus space, optimising the learning environment, utilising both teaching and non-teaching accommodation, together with the efficient operation of moves and relocations. To support the Facilities Manager in keeping the premises safe, clean and presentable. Undertake basic maintenance tasks, including basic plumbing, electrical, painting & decorating and carpentry tasks. Complete cross-campus deliveries. MAIN TASKS AND RESPONSIBILITIES: Facilities Management: Deputise for the Facilities Manager during periods of short-to-medium-term absence. Support the Facilities Manager in maintaining the physical condition of the building, furniture, fittings and equipment and reporting defects and requisitioning repairs. To report and log work orders through the college's helpdesk system and follow up on outstanding work orders Own, maintain and update the site CAFM system in relation to all reactive and PPM tasks under their control and management. To coordinate the process of issuing reactive and PPM tasks to estates and subcontractor. To provide an administrative service, including word processing, data entry, filing telephone calls, email, and reprographics, sorting and distributing mail. To develop and maintain effective filing systems for the storage and prompt retrieval of information/paper ensuring that filing is completed on a weekly basis. To work effectively as a team member, contributing to the development and maintenance of standards of excellence for the administrative service. To ensure that all telephone calls are dealt with in a professional, prompt and in a courteous manner Provide first level contact and convey resolutions to customer issues Support the department by issuing of new ID cards to, tenants an occasionally to college staff and updating the database by removing leavers. Properly escalate unresolved queries to the next level of support Walk customers through problem solving process Support the Facilities Manager in the effective operation of the mail, goods inwards and delivery distribution process within the campus. Carry out minor repairs and decoration as directed by the Facilities Manager. Inspect and repair fences, repair outdoor structures damaged by weather age or accident i.e. gates, walls, steps, lights. Assemble prefabricated furniture and custom-built furniture or cabinets as directed. Undertake general porterage duties as required, and particularly the provision and movement of furniture and other equipment for timetabled activities/ exams to meet the needs of premises users, without constant supervision. Maintain cleanliness and general tidiness of all external hard areas, empty litterbins and litter picking on a daily basis. Periodically clean and clear all drains and gullies. Keep entrance to the college inside and outside, clean and clear of obstructions at all times, clearing leaves, snow, ice, moss and detritus as appropriate, including treatment of surfaces with salt, etc. Inspect all outside areas for dangerous materials and remove if safe and appropriate or report to line manager if unsure. To ensure that all equipment is returned to the appropriate stores and the stores are kept secure and clean at all times. Participating in the cleaning and grounds maintenance activities. Mail room duties - receiving / sorting / delivering of internal and external post. Person Specification - Education & Qualifications GCSEs (or equivalent) in English and Maths. Basic literacy, numeracy, and IT skills. Willingness to undertake role-related training, including health & safety, safeguarding, and facilities procedures. Relevant facilities, caretaking, or health & safety training. Experience Experience working in a facilities, estates, caretaking, maintenance, or support services environment. Experience supporting reactive maintenance, minor works, or general repairs. Experience of room set-ups, portering, or event support, including exams or enrolment activities. Experience working in a busy, customer-focused environment with changing priorities. Experience using a service desk or CAFM system to log or report issues (desirable). Experience working within an education or public-sector setting (desirable). Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.
Digital Print Assistant Bath 3 Days per Week 12-Week Contract Immediate Start About the Role We are currently seeking a Digital Print Assistant to join a busy Print Services team on a 12-week contract, supporting a strategic project within a leading higher education institution. This is a fantastic opportunity for someone with experience in digital print production, reprographics, print finishing or print room operations who enjoys a hands on role and takes pride in delivering high-quality work. Working as part of a professional and customer-focused team, you will be responsible for producing a wide range of printed materials while providing excellent service to customers and ensuring all work is completed accurately and to deadline. Key Responsibilities Produce high-quality digital print and finishing work, ensuring customer requirements are met accurately and on time. Operate digital print and finishing equipment safely and effectively. Prepare, amend and check artwork and print files using Adobe Creative Suite and Microsoft Office applications. Create print-ready files, proofs and layouts for customer approval. Provide advice and guidance on print specifications, file formats, paper stocks and finishing options. Deliver excellent customer service and maintain communication with customers throughout the production process. Complete finishing activities including binding, trimming, folding and laminating. Process card payments and maintain accurate records. Carry out routine maintenance of print and finishing equipment, including colour calibration and consumable management. Assist with maintaining departmental procedures and documentation. Support the wider team as required to ensure service delivery objectives are met. About You Essential At least 1 year's experience within a digital print, print production or reprographics environment. Previous customer-facing experience. Good working knowledge of Microsoft Office applications. Experience using Adobe Acrobat and Adobe Creative Suite products. Strong attention to detail and commitment to quality. Excellent organisational skills and ability to prioritise workloads. Ability to work effectively under pressure and meet tight deadlines. Positive, flexible and customer-focused approach. Desirable Typesetting experience. Experience producing mail merges and personalised print materials. Knowledge of print finishing equipment and processes. Contract Details 12-week contract 0.6 FTE (3 days per week) Immediate start available Based in Bath Interested? If you have experience within digital print, print production, reprographics or a similar environment and are available to start at short notice, we'd love to hear from you.
Aug 28, 2026
Full time
Digital Print Assistant Bath 3 Days per Week 12-Week Contract Immediate Start About the Role We are currently seeking a Digital Print Assistant to join a busy Print Services team on a 12-week contract, supporting a strategic project within a leading higher education institution. This is a fantastic opportunity for someone with experience in digital print production, reprographics, print finishing or print room operations who enjoys a hands on role and takes pride in delivering high-quality work. Working as part of a professional and customer-focused team, you will be responsible for producing a wide range of printed materials while providing excellent service to customers and ensuring all work is completed accurately and to deadline. Key Responsibilities Produce high-quality digital print and finishing work, ensuring customer requirements are met accurately and on time. Operate digital print and finishing equipment safely and effectively. Prepare, amend and check artwork and print files using Adobe Creative Suite and Microsoft Office applications. Create print-ready files, proofs and layouts for customer approval. Provide advice and guidance on print specifications, file formats, paper stocks and finishing options. Deliver excellent customer service and maintain communication with customers throughout the production process. Complete finishing activities including binding, trimming, folding and laminating. Process card payments and maintain accurate records. Carry out routine maintenance of print and finishing equipment, including colour calibration and consumable management. Assist with maintaining departmental procedures and documentation. Support the wider team as required to ensure service delivery objectives are met. About You Essential At least 1 year's experience within a digital print, print production or reprographics environment. Previous customer-facing experience. Good working knowledge of Microsoft Office applications. Experience using Adobe Acrobat and Adobe Creative Suite products. Strong attention to detail and commitment to quality. Excellent organisational skills and ability to prioritise workloads. Ability to work effectively under pressure and meet tight deadlines. Positive, flexible and customer-focused approach. Desirable Typesetting experience. Experience producing mail merges and personalised print materials. Knowledge of print finishing equipment and processes. Contract Details 12-week contract 0.6 FTE (3 days per week) Immediate start available Based in Bath Interested? If you have experience within digital print, print production, reprographics or a similar environment and are available to start at short notice, we'd love to hear from you.
Career Choices Dewis Gyrfa Ltd is seeking a Digital Print Assistant in Bath on a 12-week contract, working 3 days per week with immediate start. You will support a busy print services team, producing a range of digital print materials and assisting with reprographics tasks. The role requires hands-on experience in digital print production, familiarity with Adobe Creative Suite and Microsoft Office, and a strong eye for detail.
Aug 28, 2026
Full time
Career Choices Dewis Gyrfa Ltd is seeking a Digital Print Assistant in Bath on a 12-week contract, working 3 days per week with immediate start. You will support a busy print services team, producing a range of digital print materials and assisting with reprographics tasks. The role requires hands-on experience in digital print production, familiarity with Adobe Creative Suite and Microsoft Office, and a strong eye for detail.
Graphic Packaging International Box Holdings Limited
Coalville, Leicestershire
Job Purpose To support the Graphics & Technical Design Manager in the day to day running, and continual development, of the artwork, reprographics, pre-press and technical design business functions. Responsible for coordinating the flow of work into the department, organising and prioritising all day-to-day reprographic tasks and assigning to suitable operators for processing, including preparations click apply for full job details
May 28, 2026
Full time
Job Purpose To support the Graphics & Technical Design Manager in the day to day running, and continual development, of the artwork, reprographics, pre-press and technical design business functions. Responsible for coordinating the flow of work into the department, organising and prioritising all day-to-day reprographic tasks and assigning to suitable operators for processing, including preparations click apply for full job details
About Us At Harris Primary Academy Kent House, we have the highest possible aspirations for our staff and pupils. We will expect all our children to make very good progress and develop the skills and personal qualities they need for the future. At Kent House you would be working as part of a supportive team. In addition to the benefits outlined, we offer excellent professional development opportunities provided by Harris Federation. We would also offer: An ambitious, successful and vibrant place to work; Children who are bright, confident and eager to learn; A supportive working culture that focuses on positive learning behaviour and high expectations for all our children; A senior leadership team that is highly committed to developing others For a confidential discussion about this post with the Principal, or to arrange a visit, please call . Summary We are excited to offer the opportunity for you to join our wonderful team at Harris Primary Academy Kent House as an Administrative Assistant. You will be the first point of contact for enquires and supporting the Office Manager in ensuring the smooth and efficient running of the academy office. The actual salary for this role will be £26,050.86 - £26,422.56 (40 weeks per year, 37.5 hours per week). Main Areas of Responsibility Your responsibilities will include: Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns Assist with pupil first aid/welfare duties Assist in arrangements for school trips and events Providing general clerical/admin support Maintaining manual and computerised records Producing lists, information and data as required Typing, word processing and other IT based tasks Sorting and distributing mail Ensuring reprographics requests are fulfilled on time Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet) Maintaining stock and supplies, cataloguing and distributing as required Assisting in ordering uniform Providing general advice and guidance to staff, pupils and others Undertaking general financial administration e.g. processing orders Qualifications & Experience We would like to hear from you if you have: NVQ2 or equivalent qualification or experience in relevant discipline Good numeracy/literacy skills Minimum of two years' school office experience Experience of general clerical/administrative/financial work Knowledge of safeguarding procedures for young people Experience of Reception duties including dealing with visitors to the Academy For a full job description and person specification, please download the Job Pack. Professional Development & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
May 20, 2026
Full time
About Us At Harris Primary Academy Kent House, we have the highest possible aspirations for our staff and pupils. We will expect all our children to make very good progress and develop the skills and personal qualities they need for the future. At Kent House you would be working as part of a supportive team. In addition to the benefits outlined, we offer excellent professional development opportunities provided by Harris Federation. We would also offer: An ambitious, successful and vibrant place to work; Children who are bright, confident and eager to learn; A supportive working culture that focuses on positive learning behaviour and high expectations for all our children; A senior leadership team that is highly committed to developing others For a confidential discussion about this post with the Principal, or to arrange a visit, please call . Summary We are excited to offer the opportunity for you to join our wonderful team at Harris Primary Academy Kent House as an Administrative Assistant. You will be the first point of contact for enquires and supporting the Office Manager in ensuring the smooth and efficient running of the academy office. The actual salary for this role will be £26,050.86 - £26,422.56 (40 weeks per year, 37.5 hours per week). Main Areas of Responsibility Your responsibilities will include: Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns Assist with pupil first aid/welfare duties Assist in arrangements for school trips and events Providing general clerical/admin support Maintaining manual and computerised records Producing lists, information and data as required Typing, word processing and other IT based tasks Sorting and distributing mail Ensuring reprographics requests are fulfilled on time Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet) Maintaining stock and supplies, cataloguing and distributing as required Assisting in ordering uniform Providing general advice and guidance to staff, pupils and others Undertaking general financial administration e.g. processing orders Qualifications & Experience We would like to hear from you if you have: NVQ2 or equivalent qualification or experience in relevant discipline Good numeracy/literacy skills Minimum of two years' school office experience Experience of general clerical/administrative/financial work Knowledge of safeguarding procedures for young people Experience of Reception duties including dealing with visitors to the Academy For a full job description and person specification, please download the Job Pack. Professional Development & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you'll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What's on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you're looking for a hands-on role where you can make a real impact day-to-day, we'd love to hear from you. COM1
May 11, 2026
Full time
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you'll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What's on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you're looking for a hands-on role where you can make a real impact day-to-day, we'd love to hear from you. COM1
Graphic Packaging International Box Holdings Limited
Coalville, Leicestershire
Job Purpose To support the Graphics & Technical Design Manager in the day to day running, and continual development, of the artwork, reprographics, pre-press and technical design business functions. Responsible for coordinating the flow of work into the department, organising and prioritising all day-to-day reprographic tasks and assigning to suitable operators for processing, including preparations click apply for full job details
May 08, 2026
Full time
Job Purpose To support the Graphics & Technical Design Manager in the day to day running, and continual development, of the artwork, reprographics, pre-press and technical design business functions. Responsible for coordinating the flow of work into the department, organising and prioritising all day-to-day reprographic tasks and assigning to suitable operators for processing, including preparations click apply for full job details
Reception and Facilities Assistant - Guildford A professional law firm in Guildford is looking to recruit a Reception and Facilities Assistant to support its busy, office-based operations. This role suits someone organised, personable and comfortable working in a fast-paced professional environment. As a Reception and Facilities Assistant, you will provide front-of-house support while assisting with general office, facilities and reprographics duties. The position is fully office-based, five days per week. Key duties include: Welcoming clients and visitors and managing reception enquiries Answering calls and emails in a professional manner Booking and setting up meeting rooms, including refreshments Handling incoming and outgoing post, couriers and franking Supporting facilities administration, equipment checks and office areas Assisting with document collation and reprographics tasks Liaising with internal teams to meet service priorities About you: Professional, friendly and client-focused Well organised with strong attention to detail Able to multitask and work under pressure A proactive and flexible team player Confident using standard office systems This Reception and Facilities Assistant role offers the opportunity to join a supportive law firm that values high standards, collaboration and responsible business practices.
May 02, 2026
Full time
Reception and Facilities Assistant - Guildford A professional law firm in Guildford is looking to recruit a Reception and Facilities Assistant to support its busy, office-based operations. This role suits someone organised, personable and comfortable working in a fast-paced professional environment. As a Reception and Facilities Assistant, you will provide front-of-house support while assisting with general office, facilities and reprographics duties. The position is fully office-based, five days per week. Key duties include: Welcoming clients and visitors and managing reception enquiries Answering calls and emails in a professional manner Booking and setting up meeting rooms, including refreshments Handling incoming and outgoing post, couriers and franking Supporting facilities administration, equipment checks and office areas Assisting with document collation and reprographics tasks Liaising with internal teams to meet service priorities About you: Professional, friendly and client-focused Well organised with strong attention to detail Able to multitask and work under pressure A proactive and flexible team player Confident using standard office systems This Reception and Facilities Assistant role offers the opportunity to join a supportive law firm that values high standards, collaboration and responsible business practices.
RECEPTION AND FACILITIES ASSISTANT GUILDFORD £27,000 - £29,000 My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES Answer and deal with enquiries by phone, email or in person Provide a friendly and efficient service to internal staff in the collection and delivery of post Arrange and record courier deliveries to deadlines and budgets Process incoming and outgoing post including use of the franking machine Ensure the office is kept stocked and tidy Process cheque requests and petty cash requests Process daily banking and take to bank as needed Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents To acquire sufficient knowledge of all equipment used Ensure all calls are responded to within the minimum period of time Welcome clients and visitors and ensure they are dealt with promptly Ensure meeting rooms are fully stocked and set up as required Provide an efficient service when booking meeting rooms and refreshments Open or close the Reception area at the beginning or end of the day Ensure the Reception area is kept tidy Updating the Facilities documents and systems Collating the Weekly Bulletin Newsletter Assisting with Friday breakfast and tuck shop orders and deliveries Assisting Archives team Ensuring compliance with quality standards PERSON SPECIFICATION Have a positive attitude Have professional presentation Be able to work under pressure Have good communication skills Be computer literate Have good organisation and time management skills Have good problem solving and numeracy skills Have good accuracy and attention to detail Please apply today for immediate consideration!
May 02, 2026
Full time
RECEPTION AND FACILITIES ASSISTANT GUILDFORD £27,000 - £29,000 My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES Answer and deal with enquiries by phone, email or in person Provide a friendly and efficient service to internal staff in the collection and delivery of post Arrange and record courier deliveries to deadlines and budgets Process incoming and outgoing post including use of the franking machine Ensure the office is kept stocked and tidy Process cheque requests and petty cash requests Process daily banking and take to bank as needed Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents To acquire sufficient knowledge of all equipment used Ensure all calls are responded to within the minimum period of time Welcome clients and visitors and ensure they are dealt with promptly Ensure meeting rooms are fully stocked and set up as required Provide an efficient service when booking meeting rooms and refreshments Open or close the Reception area at the beginning or end of the day Ensure the Reception area is kept tidy Updating the Facilities documents and systems Collating the Weekly Bulletin Newsletter Assisting with Friday breakfast and tuck shop orders and deliveries Assisting Archives team Ensuring compliance with quality standards PERSON SPECIFICATION Have a positive attitude Have professional presentation Be able to work under pressure Have good communication skills Be computer literate Have good organisation and time management skills Have good problem solving and numeracy skills Have good accuracy and attention to detail Please apply today for immediate consideration!
Job Title: PA - Programme Controls Location: Suffolk (Hybrid Working Available) Start date: ASAP Job Purpose To provide high-level Personal Assistant and administrative support to senior leaders within Programme Controls, ensuring efficient coordination of diaries, meetings, documentation, and communication across the function. The role supports smooth day-to-day operations within a fast-paced project and programme environment. Key Responsibilities Provide professional, accurate, and reliable PA and administrative support Support wider business unit with general administration tasks as required Coordinate and support team assistants to ensure efficient admin coverage Manage complex diaries, schedules, and itineraries Organise travel, accommodation, hospitality, and meeting logistics Prepare weekly meeting packs, agendas, and supporting documentation Attend meetings, take accurate minutes, and track actions Maintain and update contact lists, records, and filing systems Ensure documents are correctly stored, organised, and accessible Liaise with internal and external stakeholders across multiple locations Produce reports, presentations, and business documentation using Microsoft Office and other IT systems Maintain accurate data records and ensure information is up to date Process purchase orders and support invoice tracking in line with finance procedures Maintain local cost records and support financial administration Provide office services including reprographics, binding, and document preparation Respond to telephone and email enquiries in a professional and timely manner Keep team members informed when out of office and escalate issues where necessary Maintain confidentiality and handle sensitive information appropriately Maintain training and induction logs and liaise with HR where required Essential Skills & Experience Previous experience in a PA, team assistant, or administrative support role Strong organisational and time-management skills Ability to work independently and proactively Excellent written and verbal communication skills High level of accuracy and attention to detail Ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with ability to engage stakeholders at all levels Competent in Microsoft Office (Word, Excel, PowerPoint) and Outlook Experience producing professional documents, reports, and presentations Ability to handle confidential and sensitive information with discretion Ability to adapt to new systems and changing processes Desirable Skills Experience within a PMO, programme, or project controls environment Experience using document management or collaboration systems (e.g., Business Collaborator) Knowledge of financial admin processes such as invoicing and purchase orders French language skills (written and spoken) beneficial due to stakeholder interaction Key Behaviours Professional, reliable, and discreet Highly organised and methodical Flexible and adaptable to changing priorities Strong team player with a collaborative approach Proactive and solutions-focused attitude . Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
Apr 30, 2026
Contractor
Job Title: PA - Programme Controls Location: Suffolk (Hybrid Working Available) Start date: ASAP Job Purpose To provide high-level Personal Assistant and administrative support to senior leaders within Programme Controls, ensuring efficient coordination of diaries, meetings, documentation, and communication across the function. The role supports smooth day-to-day operations within a fast-paced project and programme environment. Key Responsibilities Provide professional, accurate, and reliable PA and administrative support Support wider business unit with general administration tasks as required Coordinate and support team assistants to ensure efficient admin coverage Manage complex diaries, schedules, and itineraries Organise travel, accommodation, hospitality, and meeting logistics Prepare weekly meeting packs, agendas, and supporting documentation Attend meetings, take accurate minutes, and track actions Maintain and update contact lists, records, and filing systems Ensure documents are correctly stored, organised, and accessible Liaise with internal and external stakeholders across multiple locations Produce reports, presentations, and business documentation using Microsoft Office and other IT systems Maintain accurate data records and ensure information is up to date Process purchase orders and support invoice tracking in line with finance procedures Maintain local cost records and support financial administration Provide office services including reprographics, binding, and document preparation Respond to telephone and email enquiries in a professional and timely manner Keep team members informed when out of office and escalate issues where necessary Maintain confidentiality and handle sensitive information appropriately Maintain training and induction logs and liaise with HR where required Essential Skills & Experience Previous experience in a PA, team assistant, or administrative support role Strong organisational and time-management skills Ability to work independently and proactively Excellent written and verbal communication skills High level of accuracy and attention to detail Ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with ability to engage stakeholders at all levels Competent in Microsoft Office (Word, Excel, PowerPoint) and Outlook Experience producing professional documents, reports, and presentations Ability to handle confidential and sensitive information with discretion Ability to adapt to new systems and changing processes Desirable Skills Experience within a PMO, programme, or project controls environment Experience using document management or collaboration systems (e.g., Business Collaborator) Knowledge of financial admin processes such as invoicing and purchase orders French language skills (written and spoken) beneficial due to stakeholder interaction Key Behaviours Professional, reliable, and discreet Highly organised and methodical Flexible and adaptable to changing priorities Strong team player with a collaborative approach Proactive and solutions-focused attitude . Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you ll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What s on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you re looking for a hands-on role where you can make a real impact day-to-day, we d love to hear from you. COM1
Apr 21, 2026
Full time
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you ll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What s on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you re looking for a hands-on role where you can make a real impact day-to-day, we d love to hear from you. COM1
