Stakeholder Engagement Consultation Assistant

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Stakeholder Engagement Consultation Assistant

Requisition ID: 292465

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: London

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grew economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start up and operations.

Join us for an extraordinary opportunity

Be part of a major aviation project in the Greater London area, that will redefine the future of air travel and delivery excellence. We're building a dynamic team to plan and deliver complex, high impact work, at the heart of one of the region's most innovative and fast moving developments. If you're motivated, hands on, and thrive in the energy of large scale infrastructure and aviation projects, this is your opportunity to thrive and make a real difference. Join a collaborative, fast paced environment, where ambition, collaboration, and momentum drive success - and play a pivotal role in delivering transformation projects that will shape the future of aviation. The project scope includes planning, design, integration and delivery of major airfield infrastructure, buildings, systems and associated periphery infrastructure. Please register your interest early, by registering your interest to participate in this transformational aviation project!

Job Summary:

The DCO Stakeholder Engagement & Consultation Assistant provides administrative, coordination and documentation support to the Stakeholder Engagement & Consultation Team for the Heathrow West Terminal Development Consent Order (DCO) pre application process. Reporting to the DCO Senior Stakeholder Engagement Manager and working closely with the Stakeholder Engagement Manager, Community Engagement Coordinator and Technical Engagement Coordinator, this role supports the planning and delivery of technical and community engagement and statutory consultation activities. The Assistant ensures meetings, materials, and reporting processes are delivered accurately, consistently and in accordance with project standards. Operating within a high profile and highly environment, the Assistant plays a key role in maintaining quality control, document management and audit ready consultation records.

Major Responsibilities:

Consultation Administration & Logistics

• Support scheduling and coordination of technical, community and statutory stakeholder meetings.
• Issue meeting invitations, manage attendee lists, book venues and coordinate digital meeting platforms.
• Prepare meeting packs and distribute materials in accordance with document control procedures.
• Provide on site and virtual event support for public exhibitions, drop in sessions and briefings.
• Support coordination of evening and weekend consultation events as required.

Documentation & Record Management

• Support preparation of meeting notes, action logs and issue trackers in line with project procedures.
• Maintain structured and version controlled consultation records.
• Support maintenance of stakeholder contact databases and distribution lists.
• Upload and organize consultation materials and correspondence within approved data management systems.
• Assist with document retention processes to ensure auditability and traceability.

Engagement & Consultation Materials Support

• Assist in formatting and quality checking engagement and consultation materials, notices, letters, FAQs and briefing packs.
• Ensure materials meet accessibility and formatting standards.
• As required, coordinate printing and distribution of engagement and consultation materials where required.
• Support preparation of statutory notification letters and consultation mail outs.

Engagement & Consultation Tracking & Reporting

• Update and maintain meeting schedules, engagement trackers and stakeholder issues logs.
• Assist in tracking consultation feedback and ensuring responses are logged appropriately.
• Support collation of information for:
• Pre Application Issues Tracker
• Lands, Rights Negotiation Tracker
• Statements of Common Ground

Team Coordination & Integration

• Provide administrative support to the Senior DCO Engagement & Consultation Manager and DCO Stakeholder Engagement Manager as required.
• Escalate scheduling conflicts, documentation gaps or data management issues to relevant Coordinators or Managers.
• Support cross team consistency in document templates and filing protocols.

Education and Experience Requirements:

• Bachelor's degree and 3-5 years' experience supporting stakeholder engagement, public consultation, communications, or project coordination activities, or 9-12 years of relevant work experience.
• Experience supporting public meetings, exhibitions, or community events.
• Strong administrative and document management skills.
• Proficiency in Microsoft Office and digital collaboration platforms.
• Experience working within structured governance or regulated environments desirable.

Required Knowledge and Skills:

Core Competencies

• Strong organizational and coordination capability.
• High attention to detail and document accuracy.
• Structured approach to record keeping and data management.
• Clear and professional written communication.
• Collaborative team contributor.
• Calm and dependable in fast paced, high visibility environments.
• Responsive and proactive in supporting team delivery.

Other Requirements

• UK based role requiring travel to consultation venues across Greater London and surrounding areas.
• Availability to attend evening and weekend consultation events as required.
• Ability to work in a highly regulated, politically sensitive and publicly scrutinised environment.

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorised by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

We're creating a space where all people, including those with disabilities, can advance their careers and optimise their possibilities through a fair and inclusive workplace. If reasonable adjustments are needed to apply for an open position, please contact us to ensure we can provide an environment where each and every candidate can thrive: Bechtel is a verified company with the Disability Confident Scheme