Finance & Office Administrator

We are a fast-growing, research-driven company building an artificial intelligence that helps online publishers overcome the challenges they face every day. Using novel AI, we are revolutionising the publishing industry and have a track record of building things that others have ruled out as impossible. Leading names from around the world rely on our product every day, including The Times, Le Monde, The Guardian, Vogue and many more.

Our team is our best asset. We work with extremely smart and talented individuals, who all enjoy a high degree of responsibility and independence in structuring their work.

Do you think you have what it takes to be part of Echobox? We'd love to hear from you.

We are looking for a highly organised and proactive Finance & Office Administrator to support our finance operations and help ensure the smooth running of our London office. This is a part-time role (3 days per week, Monday-Wednesday-Friday).

This role will work closely with the Finance Manager and wider team, supporting core financial processes such as invoicing, accounts payable, and expense management, while also helping manage day-to-day office administration. It is ideal for someone who enjoys a varied role and thrives in a fast-paced, collaborative environment.

• Process supplier invoices and maintain accounts payable records
• Support customer invoicing and monitor accounts receivable
• Assist with bank reconciliations and expense processing
• Support credit control and follow up on outstanding invoices
• Maintain accurate financial records within accounting systems
• Assist the Finance Manager with monthly finance administration and reporting

• Support the smooth day-to-day running of the London office
• Manage office supplies, equipment, and vendor relationships
• Coordinate deliveries, post, and general office logistics
• Assist with onboarding new employees, including equipment setup
• Liaise with building management and service providers

• 2-4 years experience in finance administration, bookkeeping, office administration, or a similar role
• Strong organisational and time management skills
• High attention to detail and accuracy
• Proficiency with Microsoft Excel or Google Sheets
• Strong communication and interpersonal skills
• Ability to manage multiple priorities independently

• Experience working in a startup or SaaS environment
• Familiarity with Xero or HubSpot
• Experience using expense management toolsBasic accounting knowledge or AAT qualification (or currently studying)