Team Assistant - Varied Role Supporting Senior Stakeholders

Team Secretary

Location: Central London

Salary: £40,000 - £45,000 + benefits

We are working with a highly regarded professional services firm seeking an experienced Team Secretary to support senior stakeholders within a fast-paced and collaborative environment. This is a fantastic opportunity for someone who enjoys a varied role and thrives on organisation, attention to detail, and high standards.

You will provide comprehensive administrative and secretarial support to a small number of senior professionals, alongside assisting the wider team when required. This is a busy and diverse position, requiring strong coordination skills and the ability to manage multiple priorities effectively.

• Complex diary management, coordinating meetings across multiple time zones
• Organising internal and client meetings, including preparation of materials and meeting packs
• Managing inboxes and screening communications on behalf of senior stakeholders
• Coordinating national and international travel, including itineraries, visas, and accommodation
• Handling incoming calls, liaising with clients, and managing correspondence
• Preparing reports, letters, and client documentation to a high standard
• Processing expenses and supporting timesheet management
• Maintaining accurate client records and databases
• Supporting billing processes in collaboration with finance teams
• Assisting with general administration, document management, and ad hoc tasks
• Providing holiday and reception cover when required

• Proven experience in a Team Secretary or PA role supporting senior individuals
• Strong organisational skills with the ability to manage multiple deadlines
• Excellent attention to detail and accuracy
• Confident communicator with a professional and client-focused approach
• Strong IT skills, particularly in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Proactive, adaptable, and a strong team player

• A varied and engaging role within a respected and supportive environment
• Opportunity to work closely with senior professionals
• Collaborative team culture with strong support networks
• Competitive salary and benefits package

Apply now for immediate consideration!