Legal Office Coordinator Chester We are hiring for a Legal Office Coordinator to join a progressive Commercial Law Firm, based in their Chester City Centre Office. This role would be ideal for a Legal Administrator or Office Assistant who is looking to take the next step in their career within a supportive environment that values contribution, encourages development, and recognises success click apply for full job details
Apr 07, 2026
Full time
Legal Office Coordinator Chester We are hiring for a Legal Office Coordinator to join a progressive Commercial Law Firm, based in their Chester City Centre Office. This role would be ideal for a Legal Administrator or Office Assistant who is looking to take the next step in their career within a supportive environment that values contribution, encourages development, and recognises success click apply for full job details
Job Title: Contact Manager Salary: Negotiable depending on experience Benefits: 28 days annual leave (inclusive of Bank Holidays) rising by a day per year up to 5 years, option to buy further weeks annual leave. Company pension, free parking and cold/hot drinks. Hours: Monday to Thursday 07:45 to 16:30 with 30 min for lunch. Friday 07:45 to 14:30 with 30 min lunch. Role Purpose Reporting to the Chief Operating Officer you will lead a team of engineers and coordinators. Managing all aspects of the Contracts Department, you will coordinate resources and communicate effectively with customers, suppliers and internal stakeholders ensuring projects are delivered on time, within budget, and to the highest quality and safety standards. The Contracts Manager is a key member of Newgate's management team, you will collaborate with all areas of the business and should be prepared to take initiative, whilst continually improving processes and operational activity. Job Duties Maintain the highest standard of customer relationship, service and professionalism at all times. Work with all relevant staff and departments to process all contracts in a diligent manner and within the accepted time scales, costs, customer's instructions and Codes of Practice. Visit sites as required and to liaise with customers. Progress current contracts and chair weekly production meetings liaising with relevant departments to ensure customer requirements and installation and deliveries are met on time. Liaise with clients and engineers daily - provide excellent service with updates, queries and problem solving. Ensure client correspondence in virtual folders is updated. Oversee the updating of the 'Schedule it' spreadsheet - by adding installation dates and allocation of engineers to contracts. Monitor the progress of all installations and site attendance on a daily basis. Organise holiday/sickness cover with Service & Maintenance Manager Liaise with Service Manager staff to "best manage" the time of civil & installation engineers Telephone support including contracts department mobile. Including weekend rotation when engineers are on site Ensure all new orders are added to the contract master spreadsheet and dates are updated. Ensure all spreadsheets are updated on a regular basis (Contract master, Contract activity sheet, Contract milestone, Virtual contract) Deal with short shipments and implement preventive actions where required Maintain and update the 'Fabrication schedule' spreadsheet. Attend meetings and conference calls when & where applicable. Complete accounts tasks such as checking and processing timesheets and expenses. Oversee the completion of invoicing Ensure special parts are available from production/purchasing to meet requirements Produce accurate information to enable your team to carry out their work in the most efficient & detailed manner available to them. To manage and control: A master production / contract schedule A weekly production and disseminated to relevant departments A weekly production meeting To take appropriate action, either verbally or written to ensure each contract is administered smoothly and trouble free. To monitor the work performance of all site engineers in association with the Service Department Manager. Team Management: including recruitment, motivation, performance management, coaching & development as per company policies and procedures. Organise workload and using logistical statistics to plan and organise, raise and assign work for Contract Coordinators each week. Support Contract Coordinators with unforeseen events on site Support Contract Coordinators, where required in sourcing materials / Hire equipment during unforeseen events. Process Improvements: initiate and implement changes to processes and systems as required. Comply with all Company Rules, Regulations and Legal Requirements. To comply with all reasonable requests that will assist with the successful running of the company. Skills, Knowledge and Behaviours Minimum of 3 years of installations and project management. Strong customer engagement and stakeholder management skills. Clear communication style with the ability to partner with all levels of the business. Able to motivate and manage in an effective & pro-active manner. Ability to work under pressure and handle multiple tasks simultaneously. Comfortable with Microsoft Packages and ERP systems (Sage, Oracle, SAP etc.). Health & Safety NEBOSH or IOSH Certified an advantage. Certifications: SMSTS / CSCS. Good understanding of relevant legislation, regulations and standards. Willingness to travel. UK Driver's License. OUR HEALTH & SAFETY RESPONSIBILITIES Section 7 - HASAWA 1974 Employee's legal duties under Health & Safety at work act 1974 states that all employees should take reasonable care of himself and of other persons who may be affected by his acts or omissions at work. Every employee shall co-operate with their employer in relation to any health and safety issues. Section 8 - HASAWA 1974 No person shall intentionally or recklessly interfere with or misuse anything provided in the interest of health, safety and welfare
Apr 07, 2026
Full time
Job Title: Contact Manager Salary: Negotiable depending on experience Benefits: 28 days annual leave (inclusive of Bank Holidays) rising by a day per year up to 5 years, option to buy further weeks annual leave. Company pension, free parking and cold/hot drinks. Hours: Monday to Thursday 07:45 to 16:30 with 30 min for lunch. Friday 07:45 to 14:30 with 30 min lunch. Role Purpose Reporting to the Chief Operating Officer you will lead a team of engineers and coordinators. Managing all aspects of the Contracts Department, you will coordinate resources and communicate effectively with customers, suppliers and internal stakeholders ensuring projects are delivered on time, within budget, and to the highest quality and safety standards. The Contracts Manager is a key member of Newgate's management team, you will collaborate with all areas of the business and should be prepared to take initiative, whilst continually improving processes and operational activity. Job Duties Maintain the highest standard of customer relationship, service and professionalism at all times. Work with all relevant staff and departments to process all contracts in a diligent manner and within the accepted time scales, costs, customer's instructions and Codes of Practice. Visit sites as required and to liaise with customers. Progress current contracts and chair weekly production meetings liaising with relevant departments to ensure customer requirements and installation and deliveries are met on time. Liaise with clients and engineers daily - provide excellent service with updates, queries and problem solving. Ensure client correspondence in virtual folders is updated. Oversee the updating of the 'Schedule it' spreadsheet - by adding installation dates and allocation of engineers to contracts. Monitor the progress of all installations and site attendance on a daily basis. Organise holiday/sickness cover with Service & Maintenance Manager Liaise with Service Manager staff to "best manage" the time of civil & installation engineers Telephone support including contracts department mobile. Including weekend rotation when engineers are on site Ensure all new orders are added to the contract master spreadsheet and dates are updated. Ensure all spreadsheets are updated on a regular basis (Contract master, Contract activity sheet, Contract milestone, Virtual contract) Deal with short shipments and implement preventive actions where required Maintain and update the 'Fabrication schedule' spreadsheet. Attend meetings and conference calls when & where applicable. Complete accounts tasks such as checking and processing timesheets and expenses. Oversee the completion of invoicing Ensure special parts are available from production/purchasing to meet requirements Produce accurate information to enable your team to carry out their work in the most efficient & detailed manner available to them. To manage and control: A master production / contract schedule A weekly production and disseminated to relevant departments A weekly production meeting To take appropriate action, either verbally or written to ensure each contract is administered smoothly and trouble free. To monitor the work performance of all site engineers in association with the Service Department Manager. Team Management: including recruitment, motivation, performance management, coaching & development as per company policies and procedures. Organise workload and using logistical statistics to plan and organise, raise and assign work for Contract Coordinators each week. Support Contract Coordinators with unforeseen events on site Support Contract Coordinators, where required in sourcing materials / Hire equipment during unforeseen events. Process Improvements: initiate and implement changes to processes and systems as required. Comply with all Company Rules, Regulations and Legal Requirements. To comply with all reasonable requests that will assist with the successful running of the company. Skills, Knowledge and Behaviours Minimum of 3 years of installations and project management. Strong customer engagement and stakeholder management skills. Clear communication style with the ability to partner with all levels of the business. Able to motivate and manage in an effective & pro-active manner. Ability to work under pressure and handle multiple tasks simultaneously. Comfortable with Microsoft Packages and ERP systems (Sage, Oracle, SAP etc.). Health & Safety NEBOSH or IOSH Certified an advantage. Certifications: SMSTS / CSCS. Good understanding of relevant legislation, regulations and standards. Willingness to travel. UK Driver's License. OUR HEALTH & SAFETY RESPONSIBILITIES Section 7 - HASAWA 1974 Employee's legal duties under Health & Safety at work act 1974 states that all employees should take reasonable care of himself and of other persons who may be affected by his acts or omissions at work. Every employee shall co-operate with their employer in relation to any health and safety issues. Section 8 - HASAWA 1974 No person shall intentionally or recklessly interfere with or misuse anything provided in the interest of health, safety and welfare
.Legal Coordinator / Administrator : A role supporting a team of top performing employment solicitors/ lawyers . A role entailing Manging the fee earners diaries Setting up case files and sending terms of business Manning online chat portal for the firms website dealing with client enquiries and obtaining details for solicit or call backs Verifying ID and checklists Assisting Firms solicitor wit click apply for full job details
Apr 07, 2026
Contractor
.Legal Coordinator / Administrator : A role supporting a team of top performing employment solicitors/ lawyers . A role entailing Manging the fee earners diaries Setting up case files and sending terms of business Manning online chat portal for the firms website dealing with client enquiries and obtaining details for solicit or call backs Verifying ID and checklists Assisting Firms solicitor wit click apply for full job details
Operational Coordinator - Warwick - Hybrid We are looking for an experienced coordinator to join our Networks Services area of the business. This role is very varied and a great opportunity to be involved in various aspects of the business. You will be responsible for the day-to-day co-ordination and support of tasks and activities within the operational team, ensuring they are implemented, reported on and completed efficiently, in accordance with delivery timescales and processes. In the role of Operational Coordinator, you will ensure that operations run smoothly by coordinating schedules, resources and communication between departments and external stakeholders. Key Deliverables - Work closely with the Head of Operations, Training Supervisor and the wider Business Support team within Network Services to help coordinate Graduate and Apprentice Training activities. - Prioritise and co-ordinate projects supporting within administration across the team. - Maintain and update records, reports and documentation to ensure full compliance with company policies and legal/regulatory requirements. - Raise Purchase Orders for Projects and Events. - Ensure all assigned coordination tasks are completed within established timelines. - Enable clear and consistent communication between internal teams and external stakeholders, ensuring all parties are informed and aligned. - Identify and implement process enhancements that develop the effectiveness of day-to-day operations. - Ensure all agreed client and internal KPIs are met or exceeded. Responsibilities - Support and facilitation of training, event and wider operations team activities, ensuring appropriate distribution of resources to assist timelines. - Maintain accurate and organised database records so that they are easily identifiable to the internal team. - Monitor progress of ongoing tasks and flag any issues or delays to ensure proposed target dates are met. - Assist with day-to-day operational activities, including organising meetings, preparing reports and providing administrative assistance where needed. - Identify bottlenecks or inefficiencies in operations and propose solutions for task completion. - Act as a point of contact between internal teams and external stakeholders, ensuring clear and timely communication of updates, requirements and deliverables. - Ensure service standards and SLAs are sustained through excellent customer service and communication. - Be the lead content creator for the operations team. - Perform other ad hoc duties as required. Skill Requirements - Ability to prioritise and organise workloads to meet deadlines. - Adept in the logistical skills required to produce effective and efficient work programs. - Able to communicate professionally and effectively. - High level of attention to detail to maintain accurate records. - Strong problem-solving and critical thinking. - Ability to manage multiple priorities efficiently - Previous experience in a coordination or administrative role within a fast-paced environment. - Experience with MS Office and marketing/ content creation tools - Office, Teams, Excel, AI etc. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: - 26 days holiday, plus public holidays, plus the option to buy or sell days annually - Company pension scheme - A range of family friendly policies - Occupational health support and wellbeing Portal - Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme.
Apr 07, 2026
Full time
Operational Coordinator - Warwick - Hybrid We are looking for an experienced coordinator to join our Networks Services area of the business. This role is very varied and a great opportunity to be involved in various aspects of the business. You will be responsible for the day-to-day co-ordination and support of tasks and activities within the operational team, ensuring they are implemented, reported on and completed efficiently, in accordance with delivery timescales and processes. In the role of Operational Coordinator, you will ensure that operations run smoothly by coordinating schedules, resources and communication between departments and external stakeholders. Key Deliverables - Work closely with the Head of Operations, Training Supervisor and the wider Business Support team within Network Services to help coordinate Graduate and Apprentice Training activities. - Prioritise and co-ordinate projects supporting within administration across the team. - Maintain and update records, reports and documentation to ensure full compliance with company policies and legal/regulatory requirements. - Raise Purchase Orders for Projects and Events. - Ensure all assigned coordination tasks are completed within established timelines. - Enable clear and consistent communication between internal teams and external stakeholders, ensuring all parties are informed and aligned. - Identify and implement process enhancements that develop the effectiveness of day-to-day operations. - Ensure all agreed client and internal KPIs are met or exceeded. Responsibilities - Support and facilitation of training, event and wider operations team activities, ensuring appropriate distribution of resources to assist timelines. - Maintain accurate and organised database records so that they are easily identifiable to the internal team. - Monitor progress of ongoing tasks and flag any issues or delays to ensure proposed target dates are met. - Assist with day-to-day operational activities, including organising meetings, preparing reports and providing administrative assistance where needed. - Identify bottlenecks or inefficiencies in operations and propose solutions for task completion. - Act as a point of contact between internal teams and external stakeholders, ensuring clear and timely communication of updates, requirements and deliverables. - Ensure service standards and SLAs are sustained through excellent customer service and communication. - Be the lead content creator for the operations team. - Perform other ad hoc duties as required. Skill Requirements - Ability to prioritise and organise workloads to meet deadlines. - Adept in the logistical skills required to produce effective and efficient work programs. - Able to communicate professionally and effectively. - High level of attention to detail to maintain accurate records. - Strong problem-solving and critical thinking. - Ability to manage multiple priorities efficiently - Previous experience in a coordination or administrative role within a fast-paced environment. - Experience with MS Office and marketing/ content creation tools - Office, Teams, Excel, AI etc. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: - 26 days holiday, plus public holidays, plus the option to buy or sell days annually - Company pension scheme - A range of family friendly policies - Occupational health support and wellbeing Portal - Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme.
Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world's greatest sports and entertainment spectacle, leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track. Everything you see on screen or at an event comes via our passionate and dedicated people. Whether it's engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications, there is always a talented team working to maximise the potential of the sport. Role Overview As the commercial rights holders of the FIA Formula One World Championship , FIA Formula 2 Championship , FIA Formula 3 Championship and Porsche Supercup Series, Formula 1's Media Rights team oversees the global distribution of all media rights across these series. We are looking for a highly organised and proactive Senior Coordinator, Media Rights to support the smooth administration of ancillary media rights activity. Reporting to the Senior Sales & Account Manager, you will play a key role in maintaining accurate records, supporting client servicing, coordinating internal workflows and delivering high quality administrative support across the department. You will act as a trusted point of contact for internal teams and external partners, ensuring clear communication and dependable day to day operational support in a commercially driven environment. Main Duties and Responsibilities Create and maintain accurate client records and tracking systems, including enquiries, sales activity, deal status, contract documentation, invoicing details and accreditation summaries. Support the administration of Media Rights agreements by ensuring contracts are issued, executed, returned and correctly stored. Manage client and partner credential requirements, ensuring information is gathered ahead of deadlines and shared with the Accreditation team. Act as a point of contact for clients and partners, handling initial enquiries and supporting relationship management activities. Request footage from the Production Department in line with contractual requirements and ensure delivery in the required formats. Liaise with internal departments to coordinate information and resolve queries. Work with Finance to support invoicing processes, track payments and monitor outstanding balances. Assist with drafting contracts in collaboration with the Senior Sales & Account Manager, Senior Sales & Account Executive and the Legal team. Maintain effective processes and systems that support team efficiency. Build strong working relationships with internal teams and external stakeholders. Provide timely updates to line managers and adapt to evolving business needs. What Are We Looking For? Experience Prior to the role it would be essential that you: Have 2-4 years' experience in a similar administrative or commercially focused role. Bring experience from a structured, commercially driven environment, ideally involving contracts, clients or rights based services. Have experience handling high volumes of information accurately and efficiently. Some desirable experience that you may bring to the role: Experience in the sports or entertainment sector. Background in Media Rights or a comparable commercial rights environment. Knowledge & Skills Prior to the role it is essential that you demonstrate: Excellent organisational and administrative skills. Meticulous attention to detail, with experience managing large information workloads. Excellent written and verbal communication skills. Ability to manage multiple projects and meet tight deadlines. Strong proficiency in Microsoft Office applications. Not essential but beneficial: Understanding of Formula 1 or the wider sports media landscape, including sponsorship or media rights. Qualifications Not essential to be successful in the role but the following may be beneficial: Qualifications in business administration, media, commercial operations or related fields. Personal Qualities In this role it is essential that you are: Self motivated, performance driven and comfortable working in a fast paced environment. Able to take initiative while working collaboratively as part of a team. A strong problem solver with a proactive approach. Trustworthy, with the ability to handle confidential information appropriately. Why join the force behind the sport? Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will have access to the following benefits: Private Healthcare scheme Dental Care 4 x Grand Prix Paddock passes per season Enhanced maternity/paternity leave and other family planning policies A free staff shuttle service running to and from surrounding train stations near Biggin Hill Free healthy snacks in our offices Subsidised canteen in Biggin Hill, serving breakfast and lunch 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure Opportunities to develop and request training for your role via our in house Learning and Development team Discount on F1 merchandise Discount at F1's experiences including F1 Arcade and F1 Drive Perkbox benefit portal and more Division: Broadcast and Media
Apr 05, 2026
Full time
Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world's greatest sports and entertainment spectacle, leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track. Everything you see on screen or at an event comes via our passionate and dedicated people. Whether it's engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications, there is always a talented team working to maximise the potential of the sport. Role Overview As the commercial rights holders of the FIA Formula One World Championship , FIA Formula 2 Championship , FIA Formula 3 Championship and Porsche Supercup Series, Formula 1's Media Rights team oversees the global distribution of all media rights across these series. We are looking for a highly organised and proactive Senior Coordinator, Media Rights to support the smooth administration of ancillary media rights activity. Reporting to the Senior Sales & Account Manager, you will play a key role in maintaining accurate records, supporting client servicing, coordinating internal workflows and delivering high quality administrative support across the department. You will act as a trusted point of contact for internal teams and external partners, ensuring clear communication and dependable day to day operational support in a commercially driven environment. Main Duties and Responsibilities Create and maintain accurate client records and tracking systems, including enquiries, sales activity, deal status, contract documentation, invoicing details and accreditation summaries. Support the administration of Media Rights agreements by ensuring contracts are issued, executed, returned and correctly stored. Manage client and partner credential requirements, ensuring information is gathered ahead of deadlines and shared with the Accreditation team. Act as a point of contact for clients and partners, handling initial enquiries and supporting relationship management activities. Request footage from the Production Department in line with contractual requirements and ensure delivery in the required formats. Liaise with internal departments to coordinate information and resolve queries. Work with Finance to support invoicing processes, track payments and monitor outstanding balances. Assist with drafting contracts in collaboration with the Senior Sales & Account Manager, Senior Sales & Account Executive and the Legal team. Maintain effective processes and systems that support team efficiency. Build strong working relationships with internal teams and external stakeholders. Provide timely updates to line managers and adapt to evolving business needs. What Are We Looking For? Experience Prior to the role it would be essential that you: Have 2-4 years' experience in a similar administrative or commercially focused role. Bring experience from a structured, commercially driven environment, ideally involving contracts, clients or rights based services. Have experience handling high volumes of information accurately and efficiently. Some desirable experience that you may bring to the role: Experience in the sports or entertainment sector. Background in Media Rights or a comparable commercial rights environment. Knowledge & Skills Prior to the role it is essential that you demonstrate: Excellent organisational and administrative skills. Meticulous attention to detail, with experience managing large information workloads. Excellent written and verbal communication skills. Ability to manage multiple projects and meet tight deadlines. Strong proficiency in Microsoft Office applications. Not essential but beneficial: Understanding of Formula 1 or the wider sports media landscape, including sponsorship or media rights. Qualifications Not essential to be successful in the role but the following may be beneficial: Qualifications in business administration, media, commercial operations or related fields. Personal Qualities In this role it is essential that you are: Self motivated, performance driven and comfortable working in a fast paced environment. Able to take initiative while working collaboratively as part of a team. A strong problem solver with a proactive approach. Trustworthy, with the ability to handle confidential information appropriately. Why join the force behind the sport? Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will have access to the following benefits: Private Healthcare scheme Dental Care 4 x Grand Prix Paddock passes per season Enhanced maternity/paternity leave and other family planning policies A free staff shuttle service running to and from surrounding train stations near Biggin Hill Free healthy snacks in our offices Subsidised canteen in Biggin Hill, serving breakfast and lunch 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure Opportunities to develop and request training for your role via our in house Learning and Development team Discount on F1 merchandise Discount at F1's experiences including F1 Arcade and F1 Drive Perkbox benefit portal and more Division: Broadcast and Media
Vehicle Fleet Maintenance Coordinator Location: Hayes / Tamworth / CaerphillySalary: £35,000 - £40,000Hours: 37 hours per weekEmployment Type: Full Time About the Role We are currently recruiting for a Vehicle Fleet Maintenance Coordinator to join a national service provider supporting a large operational vehicle fleet across the UK. This role plays a key part in ensuring the company's fleet remains compliant, operational, and cost efficient through effective maintenance scheduling and supplier coordination. The successful candidate will work closely with transport, operations, and external service providers to ensure all vehicles are maintained to the highest standards. Key Responsibilities Manage the scheduling of vehicle inspections, servicing, and MOTs Arrange maintenance and repair bookings with approved suppliers Process and manage vehicle defect reports raised by drivers Authorise maintenance, repairs, and servicing requests Monitor fleet maintenance budgets and ensure cost control Maintain accurate fleet records and compliance documentation Liaise with depots, drivers, and suppliers regarding vehicle availability Ensure vehicles meet legal and compliance requirements Candidate Requirements Previous experience in fleet maintenance, transport operations, or vehicle compliance Strong organisational and scheduling skills Experience coordinating maintenance or servicing schedules Ability to manage supplier relationships and authorise repair work Strong attention to detail with compliance documentation Experience working with fleet management systems is beneficial Desirable Experience Fleet administration or transport compliance Vehicle maintenance planning Experience within logistics, distribution, or service fleets What's on Offer Competitive salary Stable long-term opportunity within a national organisation Monday - Friday working pattern Opportunity to develop within transport or fleet management
Apr 03, 2026
Contractor
Vehicle Fleet Maintenance Coordinator Location: Hayes / Tamworth / CaerphillySalary: £35,000 - £40,000Hours: 37 hours per weekEmployment Type: Full Time About the Role We are currently recruiting for a Vehicle Fleet Maintenance Coordinator to join a national service provider supporting a large operational vehicle fleet across the UK. This role plays a key part in ensuring the company's fleet remains compliant, operational, and cost efficient through effective maintenance scheduling and supplier coordination. The successful candidate will work closely with transport, operations, and external service providers to ensure all vehicles are maintained to the highest standards. Key Responsibilities Manage the scheduling of vehicle inspections, servicing, and MOTs Arrange maintenance and repair bookings with approved suppliers Process and manage vehicle defect reports raised by drivers Authorise maintenance, repairs, and servicing requests Monitor fleet maintenance budgets and ensure cost control Maintain accurate fleet records and compliance documentation Liaise with depots, drivers, and suppliers regarding vehicle availability Ensure vehicles meet legal and compliance requirements Candidate Requirements Previous experience in fleet maintenance, transport operations, or vehicle compliance Strong organisational and scheduling skills Experience coordinating maintenance or servicing schedules Ability to manage supplier relationships and authorise repair work Strong attention to detail with compliance documentation Experience working with fleet management systems is beneficial Desirable Experience Fleet administration or transport compliance Vehicle maintenance planning Experience within logistics, distribution, or service fleets What's on Offer Competitive salary Stable long-term opportunity within a national organisation Monday - Friday working pattern Opportunity to develop within transport or fleet management
HR Coordinator Artemis Human Capital is delighted to be partnering with a market-leading, long-established and highly-reputable manufacturing business based in Fermanagh in the recruitment of a HR Coordinator. This is a fantastic opportunity to work alongside a highly-experienced HR team in providing HR Support across the full employee lifecycle and get exposure within a fast-paced manufacturing organisation. What will you receive as HR Coordinator? Up to £30,000-32,000 dependent upon experience Flexibility surrounding start and times finish times Pension (applicable after probation) Enhanced annual leave Opportunity to work within a highly-performing HR team Exposure to the implementation of a new HR System What will you do as HR Coordinator? Reporting into the HR Manager, you will work alongside the HR Officers, HR Administrators and Training Specialist to deliver HR support all employees on-site. Duties include: Assisting on end to end recruitment processes including devising job descriptions, posting job adverts, shortlisting candidates, arranging/conducting interviews, extending job offers and completing reference checks Conducting and guiding managers on absence and performance reviews Assisting on employee relations cases including disciplinaries and grievances such as absence, performance and capability issues Utilising the HRIS System to upload and modify employee records and download documentation Assist in reviewing and updating HR Policies in accordance with current employment legislation Leading the process of employee consultation meetings including facilitating open dialogue, exploring alternatives whilst ensuring legal compliance What will you require as HR Coordinator? Minimum of 2 years experience as a HR Coordinator Experienced in assisting on ER cases, end to end recruitment processes and advising on HR policies and procedures Skilled in using HR Systems, assisting with consultations and guiding managers on absence/performance issues Proficient in UK and NI Employment Legislation Preferable to have CIPD Qualification or HR Degree How to apply to this HR Coordinator role? If you are a HR Professional seeking to gain experience within a fast-paced, multi-jurisdiction and exponentially growing manufacturing business. Send an updated CV to , contact Caitlin Scollan on or message Caitlin Scollan on Linkedin to have a confidential conversation.
Apr 03, 2026
Full time
HR Coordinator Artemis Human Capital is delighted to be partnering with a market-leading, long-established and highly-reputable manufacturing business based in Fermanagh in the recruitment of a HR Coordinator. This is a fantastic opportunity to work alongside a highly-experienced HR team in providing HR Support across the full employee lifecycle and get exposure within a fast-paced manufacturing organisation. What will you receive as HR Coordinator? Up to £30,000-32,000 dependent upon experience Flexibility surrounding start and times finish times Pension (applicable after probation) Enhanced annual leave Opportunity to work within a highly-performing HR team Exposure to the implementation of a new HR System What will you do as HR Coordinator? Reporting into the HR Manager, you will work alongside the HR Officers, HR Administrators and Training Specialist to deliver HR support all employees on-site. Duties include: Assisting on end to end recruitment processes including devising job descriptions, posting job adverts, shortlisting candidates, arranging/conducting interviews, extending job offers and completing reference checks Conducting and guiding managers on absence and performance reviews Assisting on employee relations cases including disciplinaries and grievances such as absence, performance and capability issues Utilising the HRIS System to upload and modify employee records and download documentation Assist in reviewing and updating HR Policies in accordance with current employment legislation Leading the process of employee consultation meetings including facilitating open dialogue, exploring alternatives whilst ensuring legal compliance What will you require as HR Coordinator? Minimum of 2 years experience as a HR Coordinator Experienced in assisting on ER cases, end to end recruitment processes and advising on HR policies and procedures Skilled in using HR Systems, assisting with consultations and guiding managers on absence/performance issues Proficient in UK and NI Employment Legislation Preferable to have CIPD Qualification or HR Degree How to apply to this HR Coordinator role? If you are a HR Professional seeking to gain experience within a fast-paced, multi-jurisdiction and exponentially growing manufacturing business. Send an updated CV to , contact Caitlin Scollan on or message Caitlin Scollan on Linkedin to have a confidential conversation.
Receptionist (part-time) Contract Type: Permanent/Term Time Only Contract Term: Part-Time Salary: £29,434.00 - £29,855.00 Annually (FTE) Start Date: As soon as possible We are seeking a friendly, organised and professional Receptionist to join our office team one day a week. The Role Our receptionists work as part of the school office team, who include admissions, administration, first aiders, our Behaviour Coordinator and Attendance Officer. Hours of Work This role is part-time working 39 weeks a year, during term time and on INSET days for 7.5 hours on a Friday. The hours of work are 7.45am to 4.15pm with a one hour unpaid lunch break. The Successful Candidate Will: Be professional with excellent communication skills Have strong administration and organisational skills Join a forward-looking, high achieving school where staff work together as a strong tea Our School Carshalton High School for Girls, a member of the Girls' Learning Trust, is a high achieving school in the suburbs of south London. Confirmed as "Good" by Ofsted in January 2023, we achieved our best exam results to date in Summer 2025. We Offer: An aspirational vision of education A continuous programme of CPD with the opportunity for national qualifications. A welcoming, friendly and supportive environment A school that has wellbeing as a high priority for students and staff Benefits including pension scheme, a two week October half term holiday, cycle to work scheme, free tea/coffee/milk in the staff room, staff events at the end of each term, eligibility for a Blue Light Card and Health & Wellbeing Plan membership. The school is a short walk from Carshalton station. London Victoria is approximately a 30 minute journey by Southern trains, London St Pancras 45 minutes by Thameslink and there are direct trains from Wimbledon. The school is also within easy commuting range of South London and Surrey. Key Application Dates: Applications close: 10:00am, Tuesday 14 April, 2026. Shortlisting date: Tuesday 14 April 2026. Interview Date: week commencing 20 April 2026. Start Date: As soon as possible. Our Commitment The Girls' Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. In order to meet this responsibility, we follow a rigorous selection process to discourage and screen out unsuitable applicants. As well as verification of identity, we ask all employees to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties in accordance with Keeping Children Safe in Education (KCSIE) We welcome applications from all suitably qualified people and aim to employ a culturally diverse workforce, which reflects the nature of our communities. We are not able to offer sponsorship to non-settled individuals for a Skilled Worker Visa. Please see our Recruitment pack for more details about our school, the job description and person specification. We reserve the right to close the vacancy if a suitable candidate is found
Apr 02, 2026
Full time
Receptionist (part-time) Contract Type: Permanent/Term Time Only Contract Term: Part-Time Salary: £29,434.00 - £29,855.00 Annually (FTE) Start Date: As soon as possible We are seeking a friendly, organised and professional Receptionist to join our office team one day a week. The Role Our receptionists work as part of the school office team, who include admissions, administration, first aiders, our Behaviour Coordinator and Attendance Officer. Hours of Work This role is part-time working 39 weeks a year, during term time and on INSET days for 7.5 hours on a Friday. The hours of work are 7.45am to 4.15pm with a one hour unpaid lunch break. The Successful Candidate Will: Be professional with excellent communication skills Have strong administration and organisational skills Join a forward-looking, high achieving school where staff work together as a strong tea Our School Carshalton High School for Girls, a member of the Girls' Learning Trust, is a high achieving school in the suburbs of south London. Confirmed as "Good" by Ofsted in January 2023, we achieved our best exam results to date in Summer 2025. We Offer: An aspirational vision of education A continuous programme of CPD with the opportunity for national qualifications. A welcoming, friendly and supportive environment A school that has wellbeing as a high priority for students and staff Benefits including pension scheme, a two week October half term holiday, cycle to work scheme, free tea/coffee/milk in the staff room, staff events at the end of each term, eligibility for a Blue Light Card and Health & Wellbeing Plan membership. The school is a short walk from Carshalton station. London Victoria is approximately a 30 minute journey by Southern trains, London St Pancras 45 minutes by Thameslink and there are direct trains from Wimbledon. The school is also within easy commuting range of South London and Surrey. Key Application Dates: Applications close: 10:00am, Tuesday 14 April, 2026. Shortlisting date: Tuesday 14 April 2026. Interview Date: week commencing 20 April 2026. Start Date: As soon as possible. Our Commitment The Girls' Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. In order to meet this responsibility, we follow a rigorous selection process to discourage and screen out unsuitable applicants. As well as verification of identity, we ask all employees to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties in accordance with Keeping Children Safe in Education (KCSIE) We welcome applications from all suitably qualified people and aim to employ a culturally diverse workforce, which reflects the nature of our communities. We are not able to offer sponsorship to non-settled individuals for a Skilled Worker Visa. Please see our Recruitment pack for more details about our school, the job description and person specification. We reserve the right to close the vacancy if a suitable candidate is found
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Apr 02, 2026
Full time
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Role: Legal Secretary - Housing Management & Property Litigation Location: Leeds, West Yorkshire Contract: Full time, permanent, hybrid Salary: £27,500 - £30,000 I'm working with a well respected national law firm to support the recruitment of an experienced Legal Secretary for their Leeds office. This is a great opportunity to join a highly specialised team and provide essential secretarial and administrative support to a group of busy fee earners. The role would suit someone who enjoys a varied workload, takes pride in delivering high?quality work, and thrives in a professional, fast?paced legal environment. About the Team You'll be joining a large and well?established Housing Management & Property Litigation team, recognised as one of the leading groups of its kind in England & Wales. The team advises a wide range of clients, including housing providers, local authorities, landowners, developers, charities, and private organisations. Their work focuses on delivering practical, effective solutions to support clients in managing their housing portfolios. Key Responsibilities Responsibilities may evolve to meet the needs of the team. Audio and copy typing, including document production and formatting. Preparing, amending, and organising legal documents and correspondence. Opening new files and maintaining accurate, well?structured electronic and hard?copy filing systems. Assisting with billing processes, producing invoices, and handling related queries. Preparing account ledger summaries and ensuring balances are updated before archiving files. Managing diaries for fee earners, including scheduling meetings and coordinating deadlines. Arranging travel, accommodation, and detailed itineraries. Handling incoming calls, taking messages, and liaising professionally with clients. Providing general administrative support such as photocopying, scanning, and filing. Managing workload effectively and keeping the Secretary Coordinator informed of capacity. Offering support and cover for other secretaries within the team during busy periods. Person Specification Essential Skills & Experience At least three years' experience in a legal secretarial role. Strong attention to detail and consistently high?quality document production. Typing speed of 60+ wpm, with experience in both audio and copy typing. Advanced knowledge of Microsoft Word, including auto?numbering, bookmarks, and track changes. Confident in organising and paginating large documents in Word/PDF. Competent user of PowerPoint, Excel, Outlook, and online applications. Excellent written and verbal communication skills. Strong organisational skills with the ability to prioritise effectively. Proactive, self?motivated, and able to use initiative. Professional communication style when dealing with clients and external organisations. Additional Information: CRA Legal follow strict best practice recruitment guidelines monitored by the Recruitment and Employment Confederation (REC). Please note our advertisements use salary levels purely as a guide. However we are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. This vacancy is very popular with the local legal community, so please apply quickly to ensure your application is considered. As part of our candidate registration and care process we at CRA Legal aim to respond to all successful applications within 2 working days Always use these settings
Apr 02, 2026
Full time
Role: Legal Secretary - Housing Management & Property Litigation Location: Leeds, West Yorkshire Contract: Full time, permanent, hybrid Salary: £27,500 - £30,000 I'm working with a well respected national law firm to support the recruitment of an experienced Legal Secretary for their Leeds office. This is a great opportunity to join a highly specialised team and provide essential secretarial and administrative support to a group of busy fee earners. The role would suit someone who enjoys a varied workload, takes pride in delivering high?quality work, and thrives in a professional, fast?paced legal environment. About the Team You'll be joining a large and well?established Housing Management & Property Litigation team, recognised as one of the leading groups of its kind in England & Wales. The team advises a wide range of clients, including housing providers, local authorities, landowners, developers, charities, and private organisations. Their work focuses on delivering practical, effective solutions to support clients in managing their housing portfolios. Key Responsibilities Responsibilities may evolve to meet the needs of the team. Audio and copy typing, including document production and formatting. Preparing, amending, and organising legal documents and correspondence. Opening new files and maintaining accurate, well?structured electronic and hard?copy filing systems. Assisting with billing processes, producing invoices, and handling related queries. Preparing account ledger summaries and ensuring balances are updated before archiving files. Managing diaries for fee earners, including scheduling meetings and coordinating deadlines. Arranging travel, accommodation, and detailed itineraries. Handling incoming calls, taking messages, and liaising professionally with clients. Providing general administrative support such as photocopying, scanning, and filing. Managing workload effectively and keeping the Secretary Coordinator informed of capacity. Offering support and cover for other secretaries within the team during busy periods. Person Specification Essential Skills & Experience At least three years' experience in a legal secretarial role. Strong attention to detail and consistently high?quality document production. Typing speed of 60+ wpm, with experience in both audio and copy typing. Advanced knowledge of Microsoft Word, including auto?numbering, bookmarks, and track changes. Confident in organising and paginating large documents in Word/PDF. Competent user of PowerPoint, Excel, Outlook, and online applications. Excellent written and verbal communication skills. Strong organisational skills with the ability to prioritise effectively. Proactive, self?motivated, and able to use initiative. Professional communication style when dealing with clients and external organisations. Additional Information: CRA Legal follow strict best practice recruitment guidelines monitored by the Recruitment and Employment Confederation (REC). Please note our advertisements use salary levels purely as a guide. However we are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. This vacancy is very popular with the local legal community, so please apply quickly to ensure your application is considered. As part of our candidate registration and care process we at CRA Legal aim to respond to all successful applications within 2 working days Always use these settings
Shipping & Logistics Coordinator Location: Bond Street, London Employment Type: Full-time, Permanent Salary: £35,000 - £45,000 Join our team as a Shipping & Logistics Coordinator, where you will play a crucial role in ensuring the seamless delivery of e-commerce and international client shipments. This position combines operational excellence with specialist knowledge to process all domestic and international orders efficiently, compliantly, and in line with our high standards of service. Day-to-Day of the Role: Shipping & Logistics Coordination: Manage the end-to-end process for domestic and international shipments, ensuring timely and accurate dispatch. Serve as the primary point of contact for all international shipping queries. Coordinate with courier partners to ensure efficient, secure, and compliant delivery. Monitor shipment progress and proactively address any delays or issues. Customs, Compliance & Documentation: Prepare and review all required shipping documentation, including commercial invoices and customs declarations. Provide expert guidance on customs procedures, import duties, and international shipping regulations. Manage carnet documentation for international events and temporary exports. Ensure compliance with legal, regulatory, and courier requirements. Customer & Stakeholder Communication: Communicate clearly with clients about international delivery timelines, requirements, and documentation. Liaise with internal teams, including sales and client services, to ensure a seamless client experience. Maintain a professional, clear, and solutions-focused approach to all communications. E-commerce Administration: Support order processing, fulfilment coordination, and general administrative tasks. Ensure accurate recording and tracking of all orders within internal systems. Assist in maintaining efficient workflows across order management and shipping processes. Contribute to continuous improvements in fulfilment and operational efficiency. Required Skills & Qualifications: Previous experience in shipping, logistics, or e-commerce fulfilment. Working knowledge of international shipping processes, customs documentation, and import/export procedures. Strong organisational skills with the ability to manage multiple shipments simultaneously. Excellent communication skills, both written and verbal. High level of accuracy and attention to detail. Proficiency in Microsoft Office and order management systems. Desirable: Experience with global courier companies (e.g., DHL, FedEx, UPS). Knowledge of carnet processes for international events or exhibitions. Experience within a retail, e-commerce, or luxury environment. Familiarity with shipping platforms or warehouse management systems. Benefits: Competitive salary and benefits package. Opportunities for professional growth and development. Dynamic and supportive work environment.
Apr 01, 2026
Full time
Shipping & Logistics Coordinator Location: Bond Street, London Employment Type: Full-time, Permanent Salary: £35,000 - £45,000 Join our team as a Shipping & Logistics Coordinator, where you will play a crucial role in ensuring the seamless delivery of e-commerce and international client shipments. This position combines operational excellence with specialist knowledge to process all domestic and international orders efficiently, compliantly, and in line with our high standards of service. Day-to-Day of the Role: Shipping & Logistics Coordination: Manage the end-to-end process for domestic and international shipments, ensuring timely and accurate dispatch. Serve as the primary point of contact for all international shipping queries. Coordinate with courier partners to ensure efficient, secure, and compliant delivery. Monitor shipment progress and proactively address any delays or issues. Customs, Compliance & Documentation: Prepare and review all required shipping documentation, including commercial invoices and customs declarations. Provide expert guidance on customs procedures, import duties, and international shipping regulations. Manage carnet documentation for international events and temporary exports. Ensure compliance with legal, regulatory, and courier requirements. Customer & Stakeholder Communication: Communicate clearly with clients about international delivery timelines, requirements, and documentation. Liaise with internal teams, including sales and client services, to ensure a seamless client experience. Maintain a professional, clear, and solutions-focused approach to all communications. E-commerce Administration: Support order processing, fulfilment coordination, and general administrative tasks. Ensure accurate recording and tracking of all orders within internal systems. Assist in maintaining efficient workflows across order management and shipping processes. Contribute to continuous improvements in fulfilment and operational efficiency. Required Skills & Qualifications: Previous experience in shipping, logistics, or e-commerce fulfilment. Working knowledge of international shipping processes, customs documentation, and import/export procedures. Strong organisational skills with the ability to manage multiple shipments simultaneously. Excellent communication skills, both written and verbal. High level of accuracy and attention to detail. Proficiency in Microsoft Office and order management systems. Desirable: Experience with global courier companies (e.g., DHL, FedEx, UPS). Knowledge of carnet processes for international events or exhibitions. Experience within a retail, e-commerce, or luxury environment. Familiarity with shipping platforms or warehouse management systems. Benefits: Competitive salary and benefits package. Opportunities for professional growth and development. Dynamic and supportive work environment.
Global Entity- Assistant Manager - FTSE 250 Location: Manchester (Hybrid - 3 days in office, including Thursdays) Salary: £40,000 - £45,000 (Up to £50,000 for exceptional experience) Role Type: Permanent, Full-time Sector: Global Entity Management / Corporate Secretarial The Opportunity Are you a Corporate Secretarial or Global Entity Management professional ready to step into a leadership-focused role? Our client, a highly respected FTSE 250 business , is looking for a Global Assistant Manager to join its 20-strong team in Manchester. This role is a perfect pivot for someone who enjoys the complexity of global coordination and client relationship management over heavy technical production. You will lead a sub-team of 4-5 coordinators, serving as the strategic engine behind ensuring international legal entities remain compliant across multiple jurisdictions. Key Responsibilities People Leadership: Day-to-day management of a team of coordinators, including workload planning, performance reviews (1-2-1s) and identifying training needs Global Coordination: Oversee the delivery of corporate secretarial work across various time zones, ensuring all local compliance requirements are met Client Relationship Management: Act as the primary CRM for 3-4 medium-sized global clients, serving as their main point of contact for escalations and service excellence Quality Assurance: Conduct regular checks to maintain high service standards and identify trends for departmental development Internal Projects: Support strategic business development and process improvement initiatives within the GEMS business About You Experience: You should have 2-4 years of experience in Professional Services or Global Entity Management Leadership: You have a proven track record of supervising, mentoring, or managing others Global Mindset: You are comfortable working with international legal networks and managing diverse stakeholders Communication: Exceptional relationship-building skills are a must, as you will be the face of the service for your clients Why Join This Business? Growth: Full sponsorship for CGI qualifications and specialised Leadership Apprenticeships Flexibility: A balanced hybrid working model (3 days in the office, including Thursdays) This business is open to providing visa sponsorship for the right overseas candidate Culture: Join a collaborative, high-performing team of 20 in a vibrant Manchester-based hub If you are interested, do apply today to avoid missing out!
Apr 01, 2026
Full time
Global Entity- Assistant Manager - FTSE 250 Location: Manchester (Hybrid - 3 days in office, including Thursdays) Salary: £40,000 - £45,000 (Up to £50,000 for exceptional experience) Role Type: Permanent, Full-time Sector: Global Entity Management / Corporate Secretarial The Opportunity Are you a Corporate Secretarial or Global Entity Management professional ready to step into a leadership-focused role? Our client, a highly respected FTSE 250 business , is looking for a Global Assistant Manager to join its 20-strong team in Manchester. This role is a perfect pivot for someone who enjoys the complexity of global coordination and client relationship management over heavy technical production. You will lead a sub-team of 4-5 coordinators, serving as the strategic engine behind ensuring international legal entities remain compliant across multiple jurisdictions. Key Responsibilities People Leadership: Day-to-day management of a team of coordinators, including workload planning, performance reviews (1-2-1s) and identifying training needs Global Coordination: Oversee the delivery of corporate secretarial work across various time zones, ensuring all local compliance requirements are met Client Relationship Management: Act as the primary CRM for 3-4 medium-sized global clients, serving as their main point of contact for escalations and service excellence Quality Assurance: Conduct regular checks to maintain high service standards and identify trends for departmental development Internal Projects: Support strategic business development and process improvement initiatives within the GEMS business About You Experience: You should have 2-4 years of experience in Professional Services or Global Entity Management Leadership: You have a proven track record of supervising, mentoring, or managing others Global Mindset: You are comfortable working with international legal networks and managing diverse stakeholders Communication: Exceptional relationship-building skills are a must, as you will be the face of the service for your clients Why Join This Business? Growth: Full sponsorship for CGI qualifications and specialised Leadership Apprenticeships Flexibility: A balanced hybrid working model (3 days in the office, including Thursdays) This business is open to providing visa sponsorship for the right overseas candidate Culture: Join a collaborative, high-performing team of 20 in a vibrant Manchester-based hub If you are interested, do apply today to avoid missing out!
Nightstop Coordinator (Whitley Bay) If you're ready to make a real difference and thrive in a team that supports your growth, we'd love you to join the team! Locations: Regional Office (Whitley Bay Hub) - North East Salary: £24,136 per annum Closing Date: 06 April, 2026 Employment Type: Permanent Hours per week: 37.5 About the Role As a Nightstop Coordinator, you'll be the first point of contact for young people facing homelessness-assessing needs, coordinating safe emergency placements, and guiding them toward longer term support. It's a fast paced, people focused role where every decision you make helps keep a young person safe and heard. You'll also nurture strong relationships with referral partners, support and motivate volunteer hosts, and help grow the Nightstop network across the North East. If you're organised, calm under pressure, and driven by compassion and inclusion, this is your chance to create meaningful impact every single day. Key deliverables: Supporting Young People Be the first point of contact for people experiencing homeless and referral partners, providing advice and signposting. Conduct needs and risk assessments with potential Nightstop guests. Arrange the logistics of a guest's stay with a volunteer. Work with guests and referral partners to offer support and opportunities for longer term accommodation. Provide support to guests and volunteers through a 24 hour on call phone service. Ensure the safety and wellbeing of guests and volunteers in the service at all times. Comply with data protection and information sharing protocols. Marketing and Stakeholder Management Attend meetings and events and manage relationships with referral partners and other stakeholders. Administration Maintain up to date records on all guests and volunteers. Support with the creation of reports. Support with financial payment and recording systems. Volunteer Recruitment, Promotion and Engagement Develop promotion plans with the aim of recruiting Nightstop volunteers Effectively onboard new Nightstop volunteers in a timely manner Support current volunteers and continue to engage them with the service by providing updates and involvement opportunities Complete the necessary health and safety checks with new and current volunteers Other Be an active member of the team, collaboratively effectively and work closely with your line manager. Undertake further duties as commensurate to the role identified by your line manager. Provide support outside of office hours on some evening and weekends. What we are looking for from you (Person Specification) When completing your application form please address all the points set out below. Excellent customer service skills and telephone manner. An understanding of the needs of people who experience homelessness, the problems they face and the resources available to address their support needs. Experience of working with vulnerable people or people experiencing homeless. Understanding of current housing and homelessness legislation, including entitlement to welfare provision. Experience of writing, implementing and evaluating Risk Assessments. An ability to demonstrate clear understanding of safeguarding requirements and procedures and follow them through to conclusion. Commitment to promoting health and safety of yourself and others. An ability to work in an organised manner and arrange placement logistics. Experience of collaborative working with a range of internal and external stakeholders. Experience of maintaining administrative systems, good literacy, numeracy and IT skills. Experience of working under pressure with the ability to respond to conflicting demands. Ability to find creative and positive solutions to problems, using own initiative. Understanding of professional boundaries and ability to maintain them. Ability to effectively reflect on own practices for ongoing learning and development. Willingness to be part of a 24 hour on-call rota. Willingness to work outside office hours including some evenings and weekends. Commitment to working in a manner which promotes diversity and equality, ensuring that everyone is treated with respect and dignity and no one suffers from discrimination. Respect for the values and ethos of the charity. What You'll Receive Tailored training and development Flexible working options where suitable 26 days annual leave, rising with service Family friendly leave policies Pension scheme with employer contributions up to 7% Employee Assistance Programme with 24/7 GP access Discounts across retail, travel, food, fitness and more Cash health plan for you and your family Death in service benefit Access to legal and practical support Safer Recruitment The charity is committed to fair and inclusive recruitment, and we welcome applications from people of all backgrounds. If a role requires it under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, we will carry out the appropriate Disclosure & Barring Service (DBS) check. We only look at information that is relevant to the role, and a criminal record will never be treated as an automatic barrier to employment. All DBS information is handled sensitively, confidentially and in line with the DBS Code of Practice, and we encourage applicants to discuss any concerns with us openly. About The Organisation In the 1980s, high unemployment and steep inflation was contributing to a shocking rise in youth homelessness across London. Thousands of young people were sleeping rough every night, with many areas notoriously dubbed "cardboard cities" due to the visible rise in street homelessness. Appalled by the scenes playing out across the capital,
Apr 01, 2026
Full time
Nightstop Coordinator (Whitley Bay) If you're ready to make a real difference and thrive in a team that supports your growth, we'd love you to join the team! Locations: Regional Office (Whitley Bay Hub) - North East Salary: £24,136 per annum Closing Date: 06 April, 2026 Employment Type: Permanent Hours per week: 37.5 About the Role As a Nightstop Coordinator, you'll be the first point of contact for young people facing homelessness-assessing needs, coordinating safe emergency placements, and guiding them toward longer term support. It's a fast paced, people focused role where every decision you make helps keep a young person safe and heard. You'll also nurture strong relationships with referral partners, support and motivate volunteer hosts, and help grow the Nightstop network across the North East. If you're organised, calm under pressure, and driven by compassion and inclusion, this is your chance to create meaningful impact every single day. Key deliverables: Supporting Young People Be the first point of contact for people experiencing homeless and referral partners, providing advice and signposting. Conduct needs and risk assessments with potential Nightstop guests. Arrange the logistics of a guest's stay with a volunteer. Work with guests and referral partners to offer support and opportunities for longer term accommodation. Provide support to guests and volunteers through a 24 hour on call phone service. Ensure the safety and wellbeing of guests and volunteers in the service at all times. Comply with data protection and information sharing protocols. Marketing and Stakeholder Management Attend meetings and events and manage relationships with referral partners and other stakeholders. Administration Maintain up to date records on all guests and volunteers. Support with the creation of reports. Support with financial payment and recording systems. Volunteer Recruitment, Promotion and Engagement Develop promotion plans with the aim of recruiting Nightstop volunteers Effectively onboard new Nightstop volunteers in a timely manner Support current volunteers and continue to engage them with the service by providing updates and involvement opportunities Complete the necessary health and safety checks with new and current volunteers Other Be an active member of the team, collaboratively effectively and work closely with your line manager. Undertake further duties as commensurate to the role identified by your line manager. Provide support outside of office hours on some evening and weekends. What we are looking for from you (Person Specification) When completing your application form please address all the points set out below. Excellent customer service skills and telephone manner. An understanding of the needs of people who experience homelessness, the problems they face and the resources available to address their support needs. Experience of working with vulnerable people or people experiencing homeless. Understanding of current housing and homelessness legislation, including entitlement to welfare provision. Experience of writing, implementing and evaluating Risk Assessments. An ability to demonstrate clear understanding of safeguarding requirements and procedures and follow them through to conclusion. Commitment to promoting health and safety of yourself and others. An ability to work in an organised manner and arrange placement logistics. Experience of collaborative working with a range of internal and external stakeholders. Experience of maintaining administrative systems, good literacy, numeracy and IT skills. Experience of working under pressure with the ability to respond to conflicting demands. Ability to find creative and positive solutions to problems, using own initiative. Understanding of professional boundaries and ability to maintain them. Ability to effectively reflect on own practices for ongoing learning and development. Willingness to be part of a 24 hour on-call rota. Willingness to work outside office hours including some evenings and weekends. Commitment to working in a manner which promotes diversity and equality, ensuring that everyone is treated with respect and dignity and no one suffers from discrimination. Respect for the values and ethos of the charity. What You'll Receive Tailored training and development Flexible working options where suitable 26 days annual leave, rising with service Family friendly leave policies Pension scheme with employer contributions up to 7% Employee Assistance Programme with 24/7 GP access Discounts across retail, travel, food, fitness and more Cash health plan for you and your family Death in service benefit Access to legal and practical support Safer Recruitment The charity is committed to fair and inclusive recruitment, and we welcome applications from people of all backgrounds. If a role requires it under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, we will carry out the appropriate Disclosure & Barring Service (DBS) check. We only look at information that is relevant to the role, and a criminal record will never be treated as an automatic barrier to employment. All DBS information is handled sensitively, confidentially and in line with the DBS Code of Practice, and we encourage applicants to discuss any concerns with us openly. About The Organisation In the 1980s, high unemployment and steep inflation was contributing to a shocking rise in youth homelessness across London. Thousands of young people were sleeping rough every night, with many areas notoriously dubbed "cardboard cities" due to the visible rise in street homelessness. Appalled by the scenes playing out across the capital,
Part Time Nightstop Coordinator (London) If you're ready to make a real difference and thrive in a team that supports your growth, we'd love you to join the team! Location: London Salary: £16,581.60 per annum pro-rata ILW (FTE - £27,636 per annum) Closing Date: 06 April, 2026 Employment Type: Permanent Hours per week: 22.5 About the Role As a Nightstop Coordinator (Part Time) , you'll be the first point of contact for young people facing homelessness-assessing needs, coordinating safe emergency placements, and guiding them toward longer term support. It's a fast paced, people focused role where every decision you make helps keep a young person safe and heard. You'll also nurture strong relationships with referral partners, support and motivate volunteer hosts, and help grow the Nightstop network across London . If you're organised, calm under pressure, and driven by compassion and inclusion, this is your chance to create meaningful impact every single day. Please note that this job is offered on a part time (22.5 hours per week) permanent basis . Key deliverables: Supporting Young People Be the first point of contact for people experiencing homeless and referral partners, providing advice and signposting. Conduct needs and risk assessments with potential Nightstop guests. Arrange the logistics of a guest's stay with a volunteer. Work with guests and referral partners to offer support and opportunities for longer term accommodation. Provide support to guests and volunteers through a 24 hour on call phone service. Ensure the safety and wellbeing of guests and volunteers in the service at all times. Comply with data protection and information sharing protocols. Marketing and Stakeholder Management Attend meetings and events and manage relationships with referral partners and other stakeholders. Administration Maintain up to date records on all guests and volunteers. Support with the creation of reports. Support with financial payment and recording systems. Volunteer Recruitment, Promotion and Engagement Develop promotion plans with the aim of recruiting Nightstop volunteers Effectively onboard new Nightstop volunteers in a timely manner Support current volunteers and continue to engage them with the service by providing updates and involvement opportunities Complete the necessary health and safety checks with new and current volunteers Other Be an active member of the team, collaboratively effectively and work closely with your line manager. Undertake further duties as commensurate to the role identified by your line manager. Provide support outside of office hours on some evening and weekends. What we are looking for (Person Specification) When completing your application form please address all the points set out below. Excellent customer service skills and telephone manner. An understanding of the needs of people who experience homelessness, the problems they face and the resources available to address their support needs. Experience of working with vulnerable people or people experiencing homeless. Understanding of current housing and homelessness legislation, including entitlement to welfare provision. Experience of writing, implementing and evaluating Risk Assessments. An ability to demonstrate clear understanding of safeguarding requirements and procedures and follow them through to conclusion. Commitment to promoting health and safety of yourself and others. An ability to work in an organised manner and arrange placement logistics. Experience of collaborative working with a range of internal and external stakeholders. Experience of maintaining administrative systems, good literacy, numeracy and IT skills. Experience of working under pressure with the ability to respond to conflicting demands. Ability to find creative and positive solutions to problems, using own initiative. Understanding of professional boundaries and ability to maintain them. Ability to effectively reflect on own practices for ongoing learning and development. Willingness to be part of a 24 hour on-call rota. Willingness to work outside office hours including some evenings and weekends. Commitment to working in a manner which promotes diversity and equality, ensuring that everyone is treated with respect and dignity and no one suffers from discrimination. Respect for the values and ethos of the charity. What You'll Receive Tailored training and development Flexible working options where suitable 26 days annual leave, rising with service Family friendly leave policies Pension scheme with employer contributions up to 7% Employee Assistance Programme with 24/7 GP access Discounts across retail, travel, food, fitness and more Cash health plan for you and your family Death in service benefit Access to legal and practical support Safer Recruitment The charity is committed to fair and inclusive recruitment, and we welcome applications from people of all backgrounds. If a role requires it under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, we will carry out the appropriate Disclosure & Barring Service (DBS) check. We only look at information that is relevant to the role, and a criminal record will never be treated as an automatic barrier to employment. All DBS information is handled sensitively, confidentially and in line with the DBS Code of Practice, and we encourage applicants to discuss any concerns with us openly. About The Organisation In the 1980s, high unemployment and steep inflation was contributing to a shocking rise in youth homelessness across London. Thousands of young people were sleeping rough every night, with many areas notoriously dubbed "cardboard cities" due to the visible rise in street homelessness. Appalled by the scenes playing out across the capital, a group of people came together to tackle the challenge
Apr 01, 2026
Full time
Part Time Nightstop Coordinator (London) If you're ready to make a real difference and thrive in a team that supports your growth, we'd love you to join the team! Location: London Salary: £16,581.60 per annum pro-rata ILW (FTE - £27,636 per annum) Closing Date: 06 April, 2026 Employment Type: Permanent Hours per week: 22.5 About the Role As a Nightstop Coordinator (Part Time) , you'll be the first point of contact for young people facing homelessness-assessing needs, coordinating safe emergency placements, and guiding them toward longer term support. It's a fast paced, people focused role where every decision you make helps keep a young person safe and heard. You'll also nurture strong relationships with referral partners, support and motivate volunteer hosts, and help grow the Nightstop network across London . If you're organised, calm under pressure, and driven by compassion and inclusion, this is your chance to create meaningful impact every single day. Please note that this job is offered on a part time (22.5 hours per week) permanent basis . Key deliverables: Supporting Young People Be the first point of contact for people experiencing homeless and referral partners, providing advice and signposting. Conduct needs and risk assessments with potential Nightstop guests. Arrange the logistics of a guest's stay with a volunteer. Work with guests and referral partners to offer support and opportunities for longer term accommodation. Provide support to guests and volunteers through a 24 hour on call phone service. Ensure the safety and wellbeing of guests and volunteers in the service at all times. Comply with data protection and information sharing protocols. Marketing and Stakeholder Management Attend meetings and events and manage relationships with referral partners and other stakeholders. Administration Maintain up to date records on all guests and volunteers. Support with the creation of reports. Support with financial payment and recording systems. Volunteer Recruitment, Promotion and Engagement Develop promotion plans with the aim of recruiting Nightstop volunteers Effectively onboard new Nightstop volunteers in a timely manner Support current volunteers and continue to engage them with the service by providing updates and involvement opportunities Complete the necessary health and safety checks with new and current volunteers Other Be an active member of the team, collaboratively effectively and work closely with your line manager. Undertake further duties as commensurate to the role identified by your line manager. Provide support outside of office hours on some evening and weekends. What we are looking for (Person Specification) When completing your application form please address all the points set out below. Excellent customer service skills and telephone manner. An understanding of the needs of people who experience homelessness, the problems they face and the resources available to address their support needs. Experience of working with vulnerable people or people experiencing homeless. Understanding of current housing and homelessness legislation, including entitlement to welfare provision. Experience of writing, implementing and evaluating Risk Assessments. An ability to demonstrate clear understanding of safeguarding requirements and procedures and follow them through to conclusion. Commitment to promoting health and safety of yourself and others. An ability to work in an organised manner and arrange placement logistics. Experience of collaborative working with a range of internal and external stakeholders. Experience of maintaining administrative systems, good literacy, numeracy and IT skills. Experience of working under pressure with the ability to respond to conflicting demands. Ability to find creative and positive solutions to problems, using own initiative. Understanding of professional boundaries and ability to maintain them. Ability to effectively reflect on own practices for ongoing learning and development. Willingness to be part of a 24 hour on-call rota. Willingness to work outside office hours including some evenings and weekends. Commitment to working in a manner which promotes diversity and equality, ensuring that everyone is treated with respect and dignity and no one suffers from discrimination. Respect for the values and ethos of the charity. What You'll Receive Tailored training and development Flexible working options where suitable 26 days annual leave, rising with service Family friendly leave policies Pension scheme with employer contributions up to 7% Employee Assistance Programme with 24/7 GP access Discounts across retail, travel, food, fitness and more Cash health plan for you and your family Death in service benefit Access to legal and practical support Safer Recruitment The charity is committed to fair and inclusive recruitment, and we welcome applications from people of all backgrounds. If a role requires it under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, we will carry out the appropriate Disclosure & Barring Service (DBS) check. We only look at information that is relevant to the role, and a criminal record will never be treated as an automatic barrier to employment. All DBS information is handled sensitively, confidentially and in line with the DBS Code of Practice, and we encourage applicants to discuss any concerns with us openly. About The Organisation In the 1980s, high unemployment and steep inflation was contributing to a shocking rise in youth homelessness across London. Thousands of young people were sleeping rough every night, with many areas notoriously dubbed "cardboard cities" due to the visible rise in street homelessness. Appalled by the scenes playing out across the capital, a group of people came together to tackle the challenge
Facilities & Fleet Coordinator Location: Morley Street, Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week Groundwork London is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across Groundwork London's sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of our staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with our fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of our field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at our head office in Morley Street, London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the Groundwork London sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the Groundwork London sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and Groundwork London's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that Groundwork London maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for Groundwork London, please do not hesitate to apply. Interview date : w/c 4th of May 2026 Groundwork London is an equal opportunities employer and welcomes applications from all members of the community. We are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Apr 01, 2026
Contractor
Facilities & Fleet Coordinator Location: Morley Street, Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week Groundwork London is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across Groundwork London's sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of our staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with our fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of our field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at our head office in Morley Street, London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the Groundwork London sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the Groundwork London sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and Groundwork London's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that Groundwork London maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for Groundwork London, please do not hesitate to apply. Interview date : w/c 4th of May 2026 Groundwork London is an equal opportunities employer and welcomes applications from all members of the community. We are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Ready to take the next step in your career as a Procurement Coordinator within a fast-paced Fresh Produce environment? This is an excellent opportunity to join a progressive and quality-driven business, where you will play a key role in supporting procurement operations and ensuring the smooth flow of product from supplier to customer. Working closely with Commercial Managers, you will contribute to maintaining strong supplier relationships, accurate data management, and efficient stock coordination. This position offers strong exposure across procurement, supply chain, and commercial processes, within a collaborative and high-performing team. Procurement Coordinator Key Responsibilities Raise and manage purchase orders within internal systems, ensuring accuracy and timely processing Communicate with growers and suppliers to confirm volumes, specifications, and delivery schedules Maintain and update load plans, ensuring clear visibility of inbound product and arrivals Work closely with logistics and planning teams to support stock control and availability Support pricing administration, reporting, and data analysis using Excel to inform procurement decisions Assist with grower returns, invoice reconciliation, and general procurement administration Contribute to continuous improvement of procurement processes and data accuracy Procurement Coordinator Key Requirements Strong organisational skills with the ability to manage multiple priorities in a fast-moving environment Confident working with data and numbers, with strong Excel skills (including formulas, reporting, and analysis) Previous experience within procurement, supply chain, or commercial administration, ideally within Fresh Produce Experience using ERP systems (knowledge of Prophet or similar is advantageous) Clear communicator, able to build effective relationships with suppliers and internal teams Resilient and adaptable, with the ability to work under pressure and respond to changing demands High attention to detail, ensuring accuracy across orders, pricing, and supplier information Proactive problem-solver with a hands-on approach This is a fantastic opportunity for a Procurement Coordinator to join a well-established and forward-thinking business, recognised for its commitment to quality, consistency, and strong supplier partnerships. You will be part of a supportive team where your contribution will have a direct impact on operational success. This is a UK-based position, and applicants must have the legal right to work in the UK. Evidence of this will be required prior to interview, if applicable.
Mar 31, 2026
Full time
Ready to take the next step in your career as a Procurement Coordinator within a fast-paced Fresh Produce environment? This is an excellent opportunity to join a progressive and quality-driven business, where you will play a key role in supporting procurement operations and ensuring the smooth flow of product from supplier to customer. Working closely with Commercial Managers, you will contribute to maintaining strong supplier relationships, accurate data management, and efficient stock coordination. This position offers strong exposure across procurement, supply chain, and commercial processes, within a collaborative and high-performing team. Procurement Coordinator Key Responsibilities Raise and manage purchase orders within internal systems, ensuring accuracy and timely processing Communicate with growers and suppliers to confirm volumes, specifications, and delivery schedules Maintain and update load plans, ensuring clear visibility of inbound product and arrivals Work closely with logistics and planning teams to support stock control and availability Support pricing administration, reporting, and data analysis using Excel to inform procurement decisions Assist with grower returns, invoice reconciliation, and general procurement administration Contribute to continuous improvement of procurement processes and data accuracy Procurement Coordinator Key Requirements Strong organisational skills with the ability to manage multiple priorities in a fast-moving environment Confident working with data and numbers, with strong Excel skills (including formulas, reporting, and analysis) Previous experience within procurement, supply chain, or commercial administration, ideally within Fresh Produce Experience using ERP systems (knowledge of Prophet or similar is advantageous) Clear communicator, able to build effective relationships with suppliers and internal teams Resilient and adaptable, with the ability to work under pressure and respond to changing demands High attention to detail, ensuring accuracy across orders, pricing, and supplier information Proactive problem-solver with a hands-on approach This is a fantastic opportunity for a Procurement Coordinator to join a well-established and forward-thinking business, recognised for its commitment to quality, consistency, and strong supplier partnerships. You will be part of a supportive team where your contribution will have a direct impact on operational success. This is a UK-based position, and applicants must have the legal right to work in the UK. Evidence of this will be required prior to interview, if applicable.
Vehicle Fleet Maintenance Coordinator Location: Hayes / Tamworth / Caerphilly Salary: 35,000 - 40,000 Hours: 37 hours per week Employment Type: Full Time About the Role We are currently recruiting for a Vehicle Fleet Maintenance Coordinator to join a national service provider supporting a large operational vehicle fleet across the UK. This role plays a key part in ensuring the company's fleet remains compliant, operational, and cost efficient through effective maintenance scheduling and supplier coordination. The successful candidate will work closely with transport, operations, and external service providers to ensure all vehicles are maintained to the highest standards. Key Responsibilities Manage the scheduling of vehicle inspections, servicing, and MOTs Arrange maintenance and repair bookings with approved suppliers Process and manage vehicle defect reports raised by drivers Authorise maintenance, repairs, and servicing requests Monitor fleet maintenance budgets and ensure cost control Maintain accurate fleet records and compliance documentation Liaise with depots, drivers, and suppliers regarding vehicle availability Ensure vehicles meet legal and compliance requirements Candidate Requirements Previous experience in fleet maintenance, transport operations, or vehicle compliance Strong organisational and scheduling skills Experience coordinating maintenance or servicing schedules Ability to manage supplier relationships and authorise repair work Strong attention to detail with compliance documentation Experience working with fleet management systems is beneficial Desirable Experience Fleet administration or transport compliance Vehicle maintenance planning Experience within logistics, distribution, or service fleets What's on Offer Competitive salary Stable long-term opportunity within a national organisation Monday - Friday working pattern Opportunity to develop within transport or fleet management
Mar 12, 2026
Contractor
Vehicle Fleet Maintenance Coordinator Location: Hayes / Tamworth / Caerphilly Salary: 35,000 - 40,000 Hours: 37 hours per week Employment Type: Full Time About the Role We are currently recruiting for a Vehicle Fleet Maintenance Coordinator to join a national service provider supporting a large operational vehicle fleet across the UK. This role plays a key part in ensuring the company's fleet remains compliant, operational, and cost efficient through effective maintenance scheduling and supplier coordination. The successful candidate will work closely with transport, operations, and external service providers to ensure all vehicles are maintained to the highest standards. Key Responsibilities Manage the scheduling of vehicle inspections, servicing, and MOTs Arrange maintenance and repair bookings with approved suppliers Process and manage vehicle defect reports raised by drivers Authorise maintenance, repairs, and servicing requests Monitor fleet maintenance budgets and ensure cost control Maintain accurate fleet records and compliance documentation Liaise with depots, drivers, and suppliers regarding vehicle availability Ensure vehicles meet legal and compliance requirements Candidate Requirements Previous experience in fleet maintenance, transport operations, or vehicle compliance Strong organisational and scheduling skills Experience coordinating maintenance or servicing schedules Ability to manage supplier relationships and authorise repair work Strong attention to detail with compliance documentation Experience working with fleet management systems is beneficial Desirable Experience Fleet administration or transport compliance Vehicle maintenance planning Experience within logistics, distribution, or service fleets What's on Offer Competitive salary Stable long-term opportunity within a national organisation Monday - Friday working pattern Opportunity to develop within transport or fleet management
Sales Administrator South Midlands region, Northampton, NN4 9BS Competitive salary + attractive benefits At Miller Homes we are building homes in a way which allows us to build better places for people to belong to, better homes for customers and better places for communities to thrive and nature to prosper. We are also creating a better working environment for our people. We create better places where people and planet prosper. We are looking to recruit a Sales Administrator to join our fantastic South Midlands sales team and play a key role in coordinating and managing actions arising from plot reservation through to exchange of contract, ensuring that all subsequent legal completion timescales are agreed and achieved, and to provide administrative support for the sales department. RESPONSIBILITIES: Management of all reservations through to exchange of contracts within the required period Ensuring legal completion timescales are agreed and met Daily liaison with the sales teams on site, solicitors and occasion liaison direct with clients Update and coordinate departmental reports on reservations, exchanges, completions and cancellations REQUIREMENTS: Strong communication skills to form an effective liaison with external and internal stakeholders. Excellent MS Office skills (Word, Excel, Powerpoint etc) and suitable copy typing skills Driving license as the role will require occasional site visits Previous experience as a Sales Administrator / Coordinator WHAT WE OFFER: Competitive basic salary 26 days annual leave + public holidays + your birthday off Opportunity to earn up to 10% bonus Company contribute 6.5% to your pension, plus other benefits
Mar 11, 2026
Full time
Sales Administrator South Midlands region, Northampton, NN4 9BS Competitive salary + attractive benefits At Miller Homes we are building homes in a way which allows us to build better places for people to belong to, better homes for customers and better places for communities to thrive and nature to prosper. We are also creating a better working environment for our people. We create better places where people and planet prosper. We are looking to recruit a Sales Administrator to join our fantastic South Midlands sales team and play a key role in coordinating and managing actions arising from plot reservation through to exchange of contract, ensuring that all subsequent legal completion timescales are agreed and achieved, and to provide administrative support for the sales department. RESPONSIBILITIES: Management of all reservations through to exchange of contracts within the required period Ensuring legal completion timescales are agreed and met Daily liaison with the sales teams on site, solicitors and occasion liaison direct with clients Update and coordinate departmental reports on reservations, exchanges, completions and cancellations REQUIREMENTS: Strong communication skills to form an effective liaison with external and internal stakeholders. Excellent MS Office skills (Word, Excel, Powerpoint etc) and suitable copy typing skills Driving license as the role will require occasional site visits Previous experience as a Sales Administrator / Coordinator WHAT WE OFFER: Competitive basic salary 26 days annual leave + public holidays + your birthday off Opportunity to earn up to 10% bonus Company contribute 6.5% to your pension, plus other benefits
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment. About the Role Key Responsibilities Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required Support onboarding of new employees and manage payroll-related changes via HeRo Complete Right to Work checks and maintain legal compliance Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems Collate and verify worked hours, producing daily/weekly reports for payroll and agency management Support operational reporting, investigations, disciplinary meetings, and employee forums Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings Order and control office supplies and consumables, checking and signing off on deliveries Liaise with operations and agency providers to coordinate staffing and manage resources Benefits Annual leave enhanced with long service. Company Pension Long service rewards: both financial and leave-based. Health cash plan. Life assurance scheme. Critical Illness cover Access to our prestige benefits and rewards portal. Career development opportunities. Access to a well-established Employee Assistance Programme provider. And other excellent benefits you'd expect from a market leader. Requirements Required Knowledge & Skills Confident verbal and written communication; able to build relationships at all levels Proactive, hands-on, with a can-do attitude and high attention to detail Ability to work independently and escalate issues appropriately Strong organisational skills to prioritise and meet tight deadlines Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent) Ability to handle confidential and sensitive information discreetly Flexible, able to respond to the needs of a 24-hour operation Qualifications & Experience Experience in a similar operational or administrative role Educated to GCSE level or equivalent Experience with invoicing, payroll, and employee administration. Desirable A driving licence and own transport are desirable for site visits
Mar 10, 2026
Contractor
We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration. This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes. You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives. The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment. About the Role Key Responsibilities Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required Support onboarding of new employees and manage payroll-related changes via HeRo Complete Right to Work checks and maintain legal compliance Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems Collate and verify worked hours, producing daily/weekly reports for payroll and agency management Support operational reporting, investigations, disciplinary meetings, and employee forums Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings Order and control office supplies and consumables, checking and signing off on deliveries Liaise with operations and agency providers to coordinate staffing and manage resources Benefits Annual leave enhanced with long service. Company Pension Long service rewards: both financial and leave-based. Health cash plan. Life assurance scheme. Critical Illness cover Access to our prestige benefits and rewards portal. Career development opportunities. Access to a well-established Employee Assistance Programme provider. And other excellent benefits you'd expect from a market leader. Requirements Required Knowledge & Skills Confident verbal and written communication; able to build relationships at all levels Proactive, hands-on, with a can-do attitude and high attention to detail Ability to work independently and escalate issues appropriately Strong organisational skills to prioritise and meet tight deadlines Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent) Ability to handle confidential and sensitive information discreetly Flexible, able to respond to the needs of a 24-hour operation Qualifications & Experience Experience in a similar operational or administrative role Educated to GCSE level or equivalent Experience with invoicing, payroll, and employee administration. Desirable A driving licence and own transport are desirable for site visits
