Sureserve Fire & Electrical, part of the Sureserve Group, is a specialist in the design, installation, and maintenance of fire safety and electrical systems, providing fire and electrical compliance and testing services. This covers a comprehensive range of physical infrastructure and safety considerations required for a building to meet regulatory requirements click apply for full job details
Apr 05, 2026
Full time
Sureserve Fire & Electrical, part of the Sureserve Group, is a specialist in the design, installation, and maintenance of fire safety and electrical systems, providing fire and electrical compliance and testing services. This covers a comprehensive range of physical infrastructure and safety considerations required for a building to meet regulatory requirements click apply for full job details
A recruitment agency is seeking an Insurance Controls & Operations Administrator in Greater London. The role involves facilitating service contract reviews, ensuring compliance with legislation, and keeping updated with regulatory changes. Candidates should have prior experience in compliance or insurance administration and an A level (or equivalent) education. The position offers a salary between £28,000 and £33,000 per annum.
Apr 05, 2026
Full time
A recruitment agency is seeking an Insurance Controls & Operations Administrator in Greater London. The role involves facilitating service contract reviews, ensuring compliance with legislation, and keeping updated with regulatory changes. Candidates should have prior experience in compliance or insurance administration and an A level (or equivalent) education. The position offers a salary between £28,000 and £33,000 per annum.
Ideal Personnel and Recruitment Solutions
Milton Keynes, Buckinghamshire
Our client has a vacancy for a Conveyancing Assistant to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. You will need to have at least one year's experience in a similar role. This is a hybrid role offering a mix of office and home based working. Key Duties: • Day to day management of sale files, escalating to the Conveyancer as and when necessary • Obtaining Land Registry documents or title deeds as applicable • Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries • Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary • Diarising and chasing matters as necessary • Provide professional telephone support to the team • Preparing accounts echits for all receipts and payments • Preparing files for exchange of contracts - for approval by the Conveyancer • Preparing files for completion - for approval by the Conveyancer including necessary letters and accounts paperwork • Dealing with completion of matters and preparing files for the post completion team • Managing own email account efficiently • To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order Additionally, where Administration support is not available, some or all of the following may be required from time to time: Incoming & outgoing post collection/distribution Opening new matter files on business systems Assisting with initial administration work on matter files Taking customer card payments on account Issuing customer forms and assisting in their completion Applying for searches Using the Land Registry portal to obtain copy deeds Assisting with telephone answering where appropriate General admin duties including post, printing, scanning and photocopying. Requirements: Relevant residential conveyancing experience Good oral and written communication skills An energetic, enthusiastic, pro-active, problem-solving ethos Great attention to detail Able to demonstrate an understanding of conveyancing protocols Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Apr 05, 2026
Full time
Our client has a vacancy for a Conveyancing Assistant to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. You will need to have at least one year's experience in a similar role. This is a hybrid role offering a mix of office and home based working. Key Duties: • Day to day management of sale files, escalating to the Conveyancer as and when necessary • Obtaining Land Registry documents or title deeds as applicable • Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries • Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary • Diarising and chasing matters as necessary • Provide professional telephone support to the team • Preparing accounts echits for all receipts and payments • Preparing files for exchange of contracts - for approval by the Conveyancer • Preparing files for completion - for approval by the Conveyancer including necessary letters and accounts paperwork • Dealing with completion of matters and preparing files for the post completion team • Managing own email account efficiently • To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order Additionally, where Administration support is not available, some or all of the following may be required from time to time: Incoming & outgoing post collection/distribution Opening new matter files on business systems Assisting with initial administration work on matter files Taking customer card payments on account Issuing customer forms and assisting in their completion Applying for searches Using the Land Registry portal to obtain copy deeds Assisting with telephone answering where appropriate General admin duties including post, printing, scanning and photocopying. Requirements: Relevant residential conveyancing experience Good oral and written communication skills An energetic, enthusiastic, pro-active, problem-solving ethos Great attention to detail Able to demonstrate an understanding of conveyancing protocols Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
We're working with a well-established company to appoint an organised and detail-focused Administrator to support day-to-day operations. This is a key role within a busy team, offering variety, responsibility, and the opportunity to be involved in compliance, coordination, and operational support. Key Responsibilities Support the day-to-day administration of company vehicles and plant. Maintain accurate and up-to-date records Coordinate maintenance, servicing, repairs, and breakdowns, liaising with internal teams and external suppliers Manage hire and lease records, including bookings, extensions, and returns Compliance & Safety Maintain compliance records in line with relevant legislation. Carry out routine licence checks and maintain associated documentation Reporting & Data Maintain internal systems and databases. Produce regular reports covering asset status, costs, defects, and usage metrics Monitor data such as fuel usage and tracking information, highlighting any issues Assist with audits and internal reviews Provide team support where required across the wider operations function About You Previous experience in an administrative or coordination role Strong attention to detail and record-keeping accuracy Confident communicator, comfortable dealing with internal and external stakeholders Good IT skills, including Microsoft Office and database systems Additional Information Full UK driving licence required Flexible approach to supporting wider business needs when required This is a great opportunity for someone looking to build a long-term career within a well known company with excellent staff retention and interest future works. If this role is of interest then do apply with a copy of your CV asap. Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Apr 05, 2026
Full time
We're working with a well-established company to appoint an organised and detail-focused Administrator to support day-to-day operations. This is a key role within a busy team, offering variety, responsibility, and the opportunity to be involved in compliance, coordination, and operational support. Key Responsibilities Support the day-to-day administration of company vehicles and plant. Maintain accurate and up-to-date records Coordinate maintenance, servicing, repairs, and breakdowns, liaising with internal teams and external suppliers Manage hire and lease records, including bookings, extensions, and returns Compliance & Safety Maintain compliance records in line with relevant legislation. Carry out routine licence checks and maintain associated documentation Reporting & Data Maintain internal systems and databases. Produce regular reports covering asset status, costs, defects, and usage metrics Monitor data such as fuel usage and tracking information, highlighting any issues Assist with audits and internal reviews Provide team support where required across the wider operations function About You Previous experience in an administrative or coordination role Strong attention to detail and record-keeping accuracy Confident communicator, comfortable dealing with internal and external stakeholders Good IT skills, including Microsoft Office and database systems Additional Information Full UK driving licence required Flexible approach to supporting wider business needs when required This is a great opportunity for someone looking to build a long-term career within a well known company with excellent staff retention and interest future works. If this role is of interest then do apply with a copy of your CV asap. Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
TO APPLY: Application Link: Position Apprentice Payroll Administrator Hours per week 30 hours per week to be worked between Monday and Friday, flexibility on days, start and finish times can be discussed at interview. Salary £19,827.60 a year Holidays 5.6 weeks holiday per year (including bank holidays) Benefits Pension scheme Excellent staff discount scheme Access to Retail Trust offering employee and family support and counselling Discounts at an extensive range of retailers through our staff rewards scheme. An offer of a permanent position at the end of the apprenticeship for the right person. Entry Requirements The successful candidate must have a professional and confidential approach to all tasks, be organised, methodical and have a willingness to learn. At least GCSE Maths and English at least grade C/4 essential. Good numeracy and calculation skills. Good IT skills and attention to detail with accuracy of work. Good communication skills and phone etiquette. A high level of interest in payroll administration and a commitment to completing the apprenticeship. About F.Hinds We are a family-owned independent British jewellers, founded in 1856 which is currently run by the seventh generation of the Hinds family. F.Hinds Ltd currently have 118 branches across England and Wales. After acquiring 12 branches of Chapelle Jewellers in 2019 we currently have 14 branches across England and Scotland. Main Purpose of Position This role will ensure that you receive full hands on training from experienced payroll staff learning new skills to assist you in acquiring a Level 3 Payroll Administrator apprenticeship. You will work as part of the team within strict deadlines to ensure that all employees are paid accurately and on time and that all internal and external rules and regulations are adhered to. What is the expected career progression after this apprenticeship? After successfully passing an apprenticeship and becoming fully embedded within the company, a hybrid working arrangement may be considered for the right candidate. Key Accountabilities as a Payroll Apprentice Compliance - ensure all internal and external rules, regulations and government legislations are always adhered to. Deadlines - completion of all payroll tasks within strict deadlines to ensure payments are made accurately and on time. Tax, NIC and Pension Deductions - accurately determine the correct Tax, NI and pension status of each employee throughout their employment. Payroll Data Update - update and maintain payroll data on the system to ensure all records are accurate and up to date at all times. Statutory Payments - calculate Statutory Payments such as SSP, SMP, SPP and SAP in accordance with the relevant legislation and maintain accurate records of payments made. Pay Variations and Changes - ensure all changes and variations in pay are made in a timely and accurate manner and that they are properly authorised, including those of a voluntary nature in respect of the employee Wages Act 1986. Late Data - make every effort to process late pay data wherever possible. Pensions Administration - complete all relevant pension administration, including auto enrolment in an accurate and timely manner. Reports - produce various reports and statistics under instruction of the Payroll Manager as and when required. Year End - ensure that all year end procedures and tasks are carried out in an accurate and timely manner, so that HMRC deadlines and regulations are adhered to. Confidentiality - be aware of and maintain maximum security and confidentiality so to strictly obey payroll security procedures and general data protection regulations (GDPR). Client Enquiries - ensure all enquiries and requests are carried out in an accurate and timely manner. Clerical duties - have a complete command and understanding of Payroll clerical procedures and work efficiently and effectively with the Payroll team. Knowledge Base - actively seek to increase and update knowledge of Payroll skills, laws and legislations.
Apr 05, 2026
Full time
TO APPLY: Application Link: Position Apprentice Payroll Administrator Hours per week 30 hours per week to be worked between Monday and Friday, flexibility on days, start and finish times can be discussed at interview. Salary £19,827.60 a year Holidays 5.6 weeks holiday per year (including bank holidays) Benefits Pension scheme Excellent staff discount scheme Access to Retail Trust offering employee and family support and counselling Discounts at an extensive range of retailers through our staff rewards scheme. An offer of a permanent position at the end of the apprenticeship for the right person. Entry Requirements The successful candidate must have a professional and confidential approach to all tasks, be organised, methodical and have a willingness to learn. At least GCSE Maths and English at least grade C/4 essential. Good numeracy and calculation skills. Good IT skills and attention to detail with accuracy of work. Good communication skills and phone etiquette. A high level of interest in payroll administration and a commitment to completing the apprenticeship. About F.Hinds We are a family-owned independent British jewellers, founded in 1856 which is currently run by the seventh generation of the Hinds family. F.Hinds Ltd currently have 118 branches across England and Wales. After acquiring 12 branches of Chapelle Jewellers in 2019 we currently have 14 branches across England and Scotland. Main Purpose of Position This role will ensure that you receive full hands on training from experienced payroll staff learning new skills to assist you in acquiring a Level 3 Payroll Administrator apprenticeship. You will work as part of the team within strict deadlines to ensure that all employees are paid accurately and on time and that all internal and external rules and regulations are adhered to. What is the expected career progression after this apprenticeship? After successfully passing an apprenticeship and becoming fully embedded within the company, a hybrid working arrangement may be considered for the right candidate. Key Accountabilities as a Payroll Apprentice Compliance - ensure all internal and external rules, regulations and government legislations are always adhered to. Deadlines - completion of all payroll tasks within strict deadlines to ensure payments are made accurately and on time. Tax, NIC and Pension Deductions - accurately determine the correct Tax, NI and pension status of each employee throughout their employment. Payroll Data Update - update and maintain payroll data on the system to ensure all records are accurate and up to date at all times. Statutory Payments - calculate Statutory Payments such as SSP, SMP, SPP and SAP in accordance with the relevant legislation and maintain accurate records of payments made. Pay Variations and Changes - ensure all changes and variations in pay are made in a timely and accurate manner and that they are properly authorised, including those of a voluntary nature in respect of the employee Wages Act 1986. Late Data - make every effort to process late pay data wherever possible. Pensions Administration - complete all relevant pension administration, including auto enrolment in an accurate and timely manner. Reports - produce various reports and statistics under instruction of the Payroll Manager as and when required. Year End - ensure that all year end procedures and tasks are carried out in an accurate and timely manner, so that HMRC deadlines and regulations are adhered to. Confidentiality - be aware of and maintain maximum security and confidentiality so to strictly obey payroll security procedures and general data protection regulations (GDPR). Client Enquiries - ensure all enquiries and requests are carried out in an accurate and timely manner. Clerical duties - have a complete command and understanding of Payroll clerical procedures and work efficiently and effectively with the Payroll team. Knowledge Base - actively seek to increase and update knowledge of Payroll skills, laws and legislations.
Project Support Administrator Salary £38,000 - £30,000 Location: Gateshead An established and growing building services and facilities management contractor is currently seeking a Project Support Administrator to join their head office team. This is a key support role providing administrative assistance across project delivery and facilities management functions, including helpdesk coordination and documentation control. The position would suit an organised and detail-focused individual with experience in project or FM administration. The Role Working closely with project managers, engineers, and the wider support team, the Project Support Administrator will play a central role in ensuring projects are supported efficiently from an administrative and documentation perspective. Key Responsibilities Provide day-to-day administrative support to the project delivery team Manage and coordinate helpdesk activities, including logging and tracking jobs Prepare, compile, and maintain O&M manuals and project documentation Assist with project setup, documentation control, and close-out processes Liaise with engineers, subcontractors, and internal stakeholders Maintain accurate records, spreadsheets, and filing systems Support compliance and quality processes where required Assist with general office and project administration tasks Candidate Requirements Previous experience in a project support, helpdesk, or administrative role within construction, building services, or facilities management Strong organisational and time-management skills High attention to detail, particularly with documentation and reporting Confident user of Microsoft Office (Word, Excel, Outlook) Ability to manage multiple tasks and priorities simultaneously Strong communication skills, both written and verbal Proactive, reliable, and able to work as part of a team What's on Offer Salary £28,000 - £30,000 Stable, office-based role within a growing organisation Supportive team environment with structured processes Opportunity to develop within a project-focused business For more informatoin please click to apply today
Apr 05, 2026
Full time
Project Support Administrator Salary £38,000 - £30,000 Location: Gateshead An established and growing building services and facilities management contractor is currently seeking a Project Support Administrator to join their head office team. This is a key support role providing administrative assistance across project delivery and facilities management functions, including helpdesk coordination and documentation control. The position would suit an organised and detail-focused individual with experience in project or FM administration. The Role Working closely with project managers, engineers, and the wider support team, the Project Support Administrator will play a central role in ensuring projects are supported efficiently from an administrative and documentation perspective. Key Responsibilities Provide day-to-day administrative support to the project delivery team Manage and coordinate helpdesk activities, including logging and tracking jobs Prepare, compile, and maintain O&M manuals and project documentation Assist with project setup, documentation control, and close-out processes Liaise with engineers, subcontractors, and internal stakeholders Maintain accurate records, spreadsheets, and filing systems Support compliance and quality processes where required Assist with general office and project administration tasks Candidate Requirements Previous experience in a project support, helpdesk, or administrative role within construction, building services, or facilities management Strong organisational and time-management skills High attention to detail, particularly with documentation and reporting Confident user of Microsoft Office (Word, Excel, Outlook) Ability to manage multiple tasks and priorities simultaneously Strong communication skills, both written and verbal Proactive, reliable, and able to work as part of a team What's on Offer Salary £28,000 - £30,000 Stable, office-based role within a growing organisation Supportive team environment with structured processes Opportunity to develop within a project-focused business For more informatoin please click to apply today
About The Role Our iconic fleet of branded Minis is one of the most recognisable parts of our identity. The Warehouse Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions. Key Responsibilities Compliance & Monitoring Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks). Maintain accurate, up to date compliance records within fleet management systems. (e.g., service history, monthly photos of vehicles) Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees. Identify non compliance issues and escalate where necessary to managers and Fleet Risk & Operations leadership. Ensure employee onboarding training is booked and attended by the employees. Administration & Reporting Update and maintain fleet documentation, policies, and registers. Support audits by organising and providing required documentation. Assist in onboarding new starters regarding fleet requirements and compliance processes. Assist the Accident claims handler with any accident-related enquiries and recovery of losses. Employee & Stakeholder Support Act as a first point of contact for compliance queries from employees and line managers. Provide clear guidance on grey fleet standards and required evidence. Support communication campaigns regarding safe driving, compliance reminders, and policy updates. About You Skills & Experience (Essential) Strong administrative skills with excellent attention to detail. Ability to manage multiple tasks and deadlines. Confident communicating with employees at all levels. Good understanding of confidentiality and data accuracy. Desirable Previous experience in fleet management, compliance, or safety administration. Knowledge of grey fleet requirements and UK driving compliance standards. Proficiency in Excel and reporting. Personal Attributes Highly organised and proactive. Strong communication and follow up skills. Able to work independently while supporting a wider team. Enthusiastic about improving safety and compliance culture. About The Company As London's number 1 estate agency brand, our customers choose us because we get it done. And we know it's our people that make us so successful. In over 40 years serving London and the Home Counties, we have discovered a winning formula for creating driven and ambitious professionals. This includes the best training at every stage, market leading technology and the opportunity to work alongside some of the industry's most influential professionals. Is it important for you to know our Corporate Social Responsibility before you apply? Great, it's important to us too. Whether we're providing LGBTQ+ safe spaces, stocking our offices from charitable water suppliers or engaging in fabulous local events, our 50+ offices across London play a key part in our communities. We also offer annual paid time off for employees to volunteer at a charity of their choice. Many choose to support our partner, Single Homeless Project. This is London's largest homelessness charity, making a difference in 10,000 Londoners' lives across all 32 boroughs. TwentyCI data, 2023 v 2022 market share and market share growth of new instructions at a brand level
Apr 05, 2026
Full time
About The Role Our iconic fleet of branded Minis is one of the most recognisable parts of our identity. The Warehouse Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions. Key Responsibilities Compliance & Monitoring Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks). Maintain accurate, up to date compliance records within fleet management systems. (e.g., service history, monthly photos of vehicles) Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees. Identify non compliance issues and escalate where necessary to managers and Fleet Risk & Operations leadership. Ensure employee onboarding training is booked and attended by the employees. Administration & Reporting Update and maintain fleet documentation, policies, and registers. Support audits by organising and providing required documentation. Assist in onboarding new starters regarding fleet requirements and compliance processes. Assist the Accident claims handler with any accident-related enquiries and recovery of losses. Employee & Stakeholder Support Act as a first point of contact for compliance queries from employees and line managers. Provide clear guidance on grey fleet standards and required evidence. Support communication campaigns regarding safe driving, compliance reminders, and policy updates. About You Skills & Experience (Essential) Strong administrative skills with excellent attention to detail. Ability to manage multiple tasks and deadlines. Confident communicating with employees at all levels. Good understanding of confidentiality and data accuracy. Desirable Previous experience in fleet management, compliance, or safety administration. Knowledge of grey fleet requirements and UK driving compliance standards. Proficiency in Excel and reporting. Personal Attributes Highly organised and proactive. Strong communication and follow up skills. Able to work independently while supporting a wider team. Enthusiastic about improving safety and compliance culture. About The Company As London's number 1 estate agency brand, our customers choose us because we get it done. And we know it's our people that make us so successful. In over 40 years serving London and the Home Counties, we have discovered a winning formula for creating driven and ambitious professionals. This includes the best training at every stage, market leading technology and the opportunity to work alongside some of the industry's most influential professionals. Is it important for you to know our Corporate Social Responsibility before you apply? Great, it's important to us too. Whether we're providing LGBTQ+ safe spaces, stocking our offices from charitable water suppliers or engaging in fabulous local events, our 50+ offices across London play a key part in our communities. We also offer annual paid time off for employees to volunteer at a charity of their choice. Many choose to support our partner, Single Homeless Project. This is London's largest homelessness charity, making a difference in 10,000 Londoners' lives across all 32 boroughs. TwentyCI data, 2023 v 2022 market share and market share growth of new instructions at a brand level
A leading waste management company in Burgess Hill is seeking a Traffic Dispatcher / Transport Administrator to oversee operational organization in the depot. Responsibilities include optimizing routes, managing driver compliance, and administrative tasks like payroll and reporting. The ideal candidate enjoys problem-solving, thrives in a fast-paced environment, and is customer-focused. Join a team dedicated to changing the way people think about waste with a commitment to diversity and inclusion.
Apr 05, 2026
Full time
A leading waste management company in Burgess Hill is seeking a Traffic Dispatcher / Transport Administrator to oversee operational organization in the depot. Responsibilities include optimizing routes, managing driver compliance, and administrative tasks like payroll and reporting. The ideal candidate enjoys problem-solving, thrives in a fast-paced environment, and is customer-focused. Join a team dedicated to changing the way people think about waste with a commitment to diversity and inclusion.
A regional healthcare provider in Southend-on-Sea is looking for a Pre Assessment Administrator to join their team. The role involves providing professional administrative support, managing patient interactions and ensuring compliance with clinical guidelines. Candidates should have at least one year of experience in an administrative role and knowledge of hospital systems. This full-time position offers a salary of £25,760 per year, contributing to the quality of patient care.
Apr 05, 2026
Full time
A regional healthcare provider in Southend-on-Sea is looking for a Pre Assessment Administrator to join their team. The role involves providing professional administrative support, managing patient interactions and ensuring compliance with clinical guidelines. Candidates should have at least one year of experience in an administrative role and knowledge of hospital systems. This full-time position offers a salary of £25,760 per year, contributing to the quality of patient care.
A well-established company in Hillington is seeking an Administrator to support compliance with stock control and health and safety regulations. The ideal candidate will be proficient in Excel, possess strong administrative skills, and have experience in customer service. Key responsibilities include maintaining accurate data, liaising with suppliers, and ensuring timely handling of documentation. This role offers a competitive salary and a full-time position, working Monday to Friday, 08:30 to 16:30.
Apr 05, 2026
Full time
A well-established company in Hillington is seeking an Administrator to support compliance with stock control and health and safety regulations. The ideal candidate will be proficient in Excel, possess strong administrative skills, and have experience in customer service. Key responsibilities include maintaining accurate data, liaising with suppliers, and ensuring timely handling of documentation. This role offers a competitive salary and a full-time position, working Monday to Friday, 08:30 to 16:30.
Senior Housing Disrepair Solicitor £55,000 - £75,000 Location: Deansgate, Central Manchester, Hybrid working A fantastic opportunity for a Housing Disrepair Solicitor or Fee Earner to join a leading legal service provider's brand new firm based in Central Manchester. This is an excellent opportunity for individuals to progress into a senior position quickly due to the rapid expansion. The partner firm's Legal Director started just 18 months ago. There are incredible opportunities for people of all levels consistently in this exciting stage for the firm. A new firm is being set up in a beautiful, iconic building just off Deansgate, and this is an exciting opportunity to join the team at an early stage of its growth. The firm specialises in litigation and will initially deal with legal matters relating to housing disrepair, property disputes and housing law. This group has some of the best funding available and the support of a leading North West firm. The Role: People Management: This is a new firm, and they will have 6 new staff from fee earners through to administrators. Management experience and understanding of how to streamline processes are fundamental for a senior role. Case Management: Managing an active caseload of housing disrepair matters from initial instruction through to completion or trial, ensuring compliance and a high standard of work throughout. Operational Experience: Working with the managing director to ensure the firm is successful and providing training where necessary to junior staff members. The Individual: A qualified Solicitor with at least 5 years of fee-earning experience in Housing Disrepair. Experience handling housing disrepair claims, claimant litigation, or wider contentious civil litigation, ideally with exposure to the Housing Conditions Pre-Action Protocol. Technical Skills: Proficiency in case management systems such as Proclaim or similar platforms, alongside strong drafting skills and familiarity with the Civil Procedure Rules (CPR). Personal Attributes: Strong organisational skills, the ability to manage competing deadlines, attention to detail, and effective communication skills when dealing with clients, experts, and opposing parties. Apply: If you're interested in applying for this HDR, Housing Disrepair Solicitor role in Manchester, please send your CV to: or call for more information.
Apr 05, 2026
Full time
Senior Housing Disrepair Solicitor £55,000 - £75,000 Location: Deansgate, Central Manchester, Hybrid working A fantastic opportunity for a Housing Disrepair Solicitor or Fee Earner to join a leading legal service provider's brand new firm based in Central Manchester. This is an excellent opportunity for individuals to progress into a senior position quickly due to the rapid expansion. The partner firm's Legal Director started just 18 months ago. There are incredible opportunities for people of all levels consistently in this exciting stage for the firm. A new firm is being set up in a beautiful, iconic building just off Deansgate, and this is an exciting opportunity to join the team at an early stage of its growth. The firm specialises in litigation and will initially deal with legal matters relating to housing disrepair, property disputes and housing law. This group has some of the best funding available and the support of a leading North West firm. The Role: People Management: This is a new firm, and they will have 6 new staff from fee earners through to administrators. Management experience and understanding of how to streamline processes are fundamental for a senior role. Case Management: Managing an active caseload of housing disrepair matters from initial instruction through to completion or trial, ensuring compliance and a high standard of work throughout. Operational Experience: Working with the managing director to ensure the firm is successful and providing training where necessary to junior staff members. The Individual: A qualified Solicitor with at least 5 years of fee-earning experience in Housing Disrepair. Experience handling housing disrepair claims, claimant litigation, or wider contentious civil litigation, ideally with exposure to the Housing Conditions Pre-Action Protocol. Technical Skills: Proficiency in case management systems such as Proclaim or similar platforms, alongside strong drafting skills and familiarity with the Civil Procedure Rules (CPR). Personal Attributes: Strong organisational skills, the ability to manage competing deadlines, attention to detail, and effective communication skills when dealing with clients, experts, and opposing parties. Apply: If you're interested in applying for this HDR, Housing Disrepair Solicitor role in Manchester, please send your CV to: or call for more information.
Senior Administrator (Projects) - Keep Operations Running Smoothly & Projects on Track! Glenrothes Full Time Permanent Up to £32,000 DOE Are you the kind of person who loves bringing order to busy projects? Thrive in fast paced environments where you're the central point holding everything together? If multitasking, problem solving and keeping people organised is your superpower - this role is for you. We're working exclusively with a fantastic Glenrothes based organisation who are looking for a Senior Administrator (Projects) to join their operations team. You'll be right at the heart of workforce planning, project coordination and global logistics - the person everyone relies on. What You'll Be Doing Project Administration & Scheduling Coordinating personnel deployment in line with project timelines Managing rotations, availability and upcoming requirements Maintaining accurate planning and scheduling systems Supporting Project Managers and technical leads with day to day updates People & Document Management Keeping personnel records up to date Tracking training, medicals and certification renewal dates Ensuring compliance with client, industry and project standards Liaising with recruitment partners when additional resource is required ️ Travel & Logistics Coordination Booking UK and international travel, accommodation and transport Coordinating visas, documentation and travel packs Ensuring personnel have everything needed for mobilisations Communication & Team Support Acting as the key point of contact for queries and updates Sharing personnel information with internal teams Taking meeting minutes and ensuring follow up actions are completed What We're Looking For Experience in project administration, operations, logistics, planning or workforce coordination Highly organised, detail focused and excellent at multitasking Someone who stays calm under pressure and handles last minute changes confidently A friendly, proactive communicator Strong IT and planning system experience Bonus Points For: Experience in technical or engineering environments Knowledge of training/certification requirements International travel coordination Experience with rotation planning Why You'll Love This Role A central role with real impact on project success Varied, fast paced days with lots of problem solving A supportive, friendly and collaborative team Opportunities to grow, learn and take on more responsibility Ready to Apply? We'd love to hear from you! Apply directly through this website Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 05, 2026
Full time
Senior Administrator (Projects) - Keep Operations Running Smoothly & Projects on Track! Glenrothes Full Time Permanent Up to £32,000 DOE Are you the kind of person who loves bringing order to busy projects? Thrive in fast paced environments where you're the central point holding everything together? If multitasking, problem solving and keeping people organised is your superpower - this role is for you. We're working exclusively with a fantastic Glenrothes based organisation who are looking for a Senior Administrator (Projects) to join their operations team. You'll be right at the heart of workforce planning, project coordination and global logistics - the person everyone relies on. What You'll Be Doing Project Administration & Scheduling Coordinating personnel deployment in line with project timelines Managing rotations, availability and upcoming requirements Maintaining accurate planning and scheduling systems Supporting Project Managers and technical leads with day to day updates People & Document Management Keeping personnel records up to date Tracking training, medicals and certification renewal dates Ensuring compliance with client, industry and project standards Liaising with recruitment partners when additional resource is required ️ Travel & Logistics Coordination Booking UK and international travel, accommodation and transport Coordinating visas, documentation and travel packs Ensuring personnel have everything needed for mobilisations Communication & Team Support Acting as the key point of contact for queries and updates Sharing personnel information with internal teams Taking meeting minutes and ensuring follow up actions are completed What We're Looking For Experience in project administration, operations, logistics, planning or workforce coordination Highly organised, detail focused and excellent at multitasking Someone who stays calm under pressure and handles last minute changes confidently A friendly, proactive communicator Strong IT and planning system experience Bonus Points For: Experience in technical or engineering environments Knowledge of training/certification requirements International travel coordination Experience with rotation planning Why You'll Love This Role A central role with real impact on project success Varied, fast paced days with lots of problem solving A supportive, friendly and collaborative team Opportunities to grow, learn and take on more responsibility Ready to Apply? We'd love to hear from you! Apply directly through this website Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mid and South Essex NHS Foundation Trust Pre Assessment Administrator The closing date is 15 April 2026 Patient administration underpins the patient journey and supports the clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. You will have responsibility for the provision of a professional, comprehensive and efficient administrative service, to support the delivery of high quality clinical services under the supervision of the Pre Assessment Lead. You will be an important member of the pre assessment team supporting the smooth running of the pre assessment service on a daily basis. Please be aware this role may close early due to number of applications. No VISA Sponsorship is available for this Role. Main duties of the job Liaise with Inpatient and Outpatient Booking teams and all directorates for the services supported by Pre Assessment service to ensure effective pathway management and to continue good working relationships. Maintain an accurate and current filing system, ensuring letters, clinical reports, diagnostic test results and other notes are filed in the correct patient notes, in either paper or electronic record systems. Work collaboratively with other professionals to ensure that patient needs are met. Smooth management of the Pre Assessment appointment on a daily basis and update patient details on pre assessment systems in a timely manner. Request any appropriate sample from relevant patients and give instructions of where to place for testing. Request and coordinate patient notes from medical records, hospital services and other relevant parties, complete all the appropriate documentation ensuring everything is present for the patient's appointment with the clinical teams. Act upon queries from referrers, patients and other relevant parties in liaison with clinical staff. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions and liaising with the clinical teams to resolve any problems. Ensure compliance with policies, procedures and clinical guidelines for self and others or provide rationale if departing from guidance given. Demonstrate autonomy within role. About us Our ambition is to deliver excellent local and specialist services, to improve the health and wellbeing of our patients, and provide a vibrant place for staff to develop, innovate and build careers. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust. Job responsibilities Are you looking for an exciting Administration role using your unique qualities, then we want to hear from you! For full details about this varied and rewarding role, please see attached job description. We look forward to your application. Person Specification Knowledge & Experience 1 year experience in admin role Knowledge of hospital systems This role involves talking to patients on a daily basis Trained on Dic 3 Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Mid and South Essex NHS Foundation Trust £25,760 a year (Pro Rata for Part Time)
Apr 05, 2026
Full time
Mid and South Essex NHS Foundation Trust Pre Assessment Administrator The closing date is 15 April 2026 Patient administration underpins the patient journey and supports the clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. You will have responsibility for the provision of a professional, comprehensive and efficient administrative service, to support the delivery of high quality clinical services under the supervision of the Pre Assessment Lead. You will be an important member of the pre assessment team supporting the smooth running of the pre assessment service on a daily basis. Please be aware this role may close early due to number of applications. No VISA Sponsorship is available for this Role. Main duties of the job Liaise with Inpatient and Outpatient Booking teams and all directorates for the services supported by Pre Assessment service to ensure effective pathway management and to continue good working relationships. Maintain an accurate and current filing system, ensuring letters, clinical reports, diagnostic test results and other notes are filed in the correct patient notes, in either paper or electronic record systems. Work collaboratively with other professionals to ensure that patient needs are met. Smooth management of the Pre Assessment appointment on a daily basis and update patient details on pre assessment systems in a timely manner. Request any appropriate sample from relevant patients and give instructions of where to place for testing. Request and coordinate patient notes from medical records, hospital services and other relevant parties, complete all the appropriate documentation ensuring everything is present for the patient's appointment with the clinical teams. Act upon queries from referrers, patients and other relevant parties in liaison with clinical staff. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions and liaising with the clinical teams to resolve any problems. Ensure compliance with policies, procedures and clinical guidelines for self and others or provide rationale if departing from guidance given. Demonstrate autonomy within role. About us Our ambition is to deliver excellent local and specialist services, to improve the health and wellbeing of our patients, and provide a vibrant place for staff to develop, innovate and build careers. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust. Job responsibilities Are you looking for an exciting Administration role using your unique qualities, then we want to hear from you! For full details about this varied and rewarding role, please see attached job description. We look forward to your application. Person Specification Knowledge & Experience 1 year experience in admin role Knowledge of hospital systems This role involves talking to patients on a daily basis Trained on Dic 3 Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Mid and South Essex NHS Foundation Trust £25,760 a year (Pro Rata for Part Time)
Traffic Dispatcher / Transport Administrator Shift Hours: 08:30am-17:00pm Monday to Friday 40 hours a week hours A quick look at the role. The Traffic Administrator is responsible for managing the day-to-day organisation of operations in the depot through the allocation and basic routing of vehicles. You will ensure best in class service delivery to customers, ensuring health & safety standards are maintained, and ensuring environmental and O licence compliance. If you thrive in a dynamic environment, enjoy problem-solving, and are passionate about delivering an exceptional service, this is the role for you. Your Core Responsibilities Optimising routes and vehicle utilisation to deliver top-class service. Managing driver availability and ensuring compliance with regulations. Overseeing vehicle checks, safety, and maintenance. Handling admin tasks like payroll, timesheets, tachograph records, and reporting. Driving cost-efficiency by analysing depot data and improving operations. This is more than just a desk job! You'll also have the chance to get hands-on with employee engagement and improvement initiatives. Our essential requirements Knowledge of the local area. The ability to plan, prioritise, and meet tight deadlines. A solutions-driven mindset and a knack for problem-solving. Customer focused, engaging and supporting a diverse customer base. Proficiency with business software and MS Office (especially Excel). Experience in administration, call handling, or a time-critical environment is a plus. Biffa - Changing the way people think about waste. At Biffa, we love working with waste. Whether we're turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It's a view that's shared by our 11,000+ people around the country, who trust us to provide them with a career that's always rewarding, often challenging, but never dull. And it's why we're the UK's No. 1 choice for business waste management. Dedicated to diversity. Being inclusive is core to our culture at Biffa; we believe different ideas, perspectives and backgrounds are key to developing a creative and effective working environment that represents our communities and generates the best outcomes for colleagues, customers and stakeholders, which is why you'll find us championing diversity, equity and inclusion at every turn.
Apr 05, 2026
Full time
Traffic Dispatcher / Transport Administrator Shift Hours: 08:30am-17:00pm Monday to Friday 40 hours a week hours A quick look at the role. The Traffic Administrator is responsible for managing the day-to-day organisation of operations in the depot through the allocation and basic routing of vehicles. You will ensure best in class service delivery to customers, ensuring health & safety standards are maintained, and ensuring environmental and O licence compliance. If you thrive in a dynamic environment, enjoy problem-solving, and are passionate about delivering an exceptional service, this is the role for you. Your Core Responsibilities Optimising routes and vehicle utilisation to deliver top-class service. Managing driver availability and ensuring compliance with regulations. Overseeing vehicle checks, safety, and maintenance. Handling admin tasks like payroll, timesheets, tachograph records, and reporting. Driving cost-efficiency by analysing depot data and improving operations. This is more than just a desk job! You'll also have the chance to get hands-on with employee engagement and improvement initiatives. Our essential requirements Knowledge of the local area. The ability to plan, prioritise, and meet tight deadlines. A solutions-driven mindset and a knack for problem-solving. Customer focused, engaging and supporting a diverse customer base. Proficiency with business software and MS Office (especially Excel). Experience in administration, call handling, or a time-critical environment is a plus. Biffa - Changing the way people think about waste. At Biffa, we love working with waste. Whether we're turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It's a view that's shared by our 11,000+ people around the country, who trust us to provide them with a career that's always rewarding, often challenging, but never dull. And it's why we're the UK's No. 1 choice for business waste management. Dedicated to diversity. Being inclusive is core to our culture at Biffa; we believe different ideas, perspectives and backgrounds are key to developing a creative and effective working environment that represents our communities and generates the best outcomes for colleagues, customers and stakeholders, which is why you'll find us championing diversity, equity and inclusion at every turn.
The Practice Operations Lead is responsible for overseeing the operational aspects of the GP practice. This role ensures the delivery of high-quality patient care and efficient resource management. The Operations Lead will work closely with the Practice Manager and administrative teams to implement best practices and achieve organisational goals while maintaining compliance with regulations. Main duties of the job Reception/Admin Rota Management Admin/Reception staff cover In charge of docman / EMIS tasks Administrative Support Governance and Compliance Patient Demand Management Premises Management and Equipment Call/Recall Programmes IT and Systems Support About us Cockfosters Medical Centre is a distinguished medical practice committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect. We have 4 GP partners, 2 Salaried GPs, 4 ARRS staff and a very capable team of admin/reception staff. Job responsibilities Job description- after 6 months of in house training the operations lead is to take over the finance management Staff cover when needed. Ideal Candidate should be flexible tocover gaps in the Rota when needed. Lead, motivate, and manage the reception teams at both sitesto ensure high standards of performance and patient care. Oversee mandatory training, and development of staff tomaintain a skilled workforce across both locations. Communicate effectively with the Practice Manager whomanages the rota for the admin and clinical team. Address staff concerns, facilitate conflict resolution, andpromote a positive workplace culture. Manage unplanned absences, ensuring all are recorded,including conducting return-to-work reviews for reception staff. Address staffing issues, including conflicts, performanceissues, poor service, and clinical safety concerns and report them to thepractice manager. Organise regular staff meetings and document actions agreedupon. Operational Duties: Clinical and Reception/Admin Rota Management. Oversee rota/cover coordination. Ensuring that all work isscheduled according to the practice guidance Communication: Act as the primary point of contact between thereception/admin team and clinical staff, facilitating clear and consistentcommunication regarding schedules and operational protocols. Keep the reception staff informed of any changes in practiceprotocols, training opportunities, or other relevant updates. Administrative Support: In charge of running searches and reports. Manage stock control (clinical and non-clinical), includingordering office supplies, drugs, consumables, and medical equipment. Implement administrative systems around prescribing tosupport prescribers. Oversee the management of the pathology system, includingsample storage and collection, and monitor the ICE system. Handle incoming administration tasks, including post,scanning, summarising and coding, registrations, de-registrations, and supportfor eRS and reporting. Manage routine administration systems, such as call/recallsystems (e.g., Flu, diabetes, NHS Health Checks). Help Practice Manager with interviews and oversee theinduction program for new staff joiners. Manage NHSE declarations related to workforce, extendedhours, and whole practice via PCSE. Monitor active administrative tasks, including managing thetasks pool on Emis and handling information requests. Oversee clinical room allocation and reception management,ensuring efficient call handling, private patient transactions, chaperonefacilitation, translator services, and patient information management. Governance and compliance: Ensure that all mandatory compliance measures are met,including: Staff mandatory training and development. Staff immunisation and health requirements. Conducting internal and external audits. Regularly updating policies and procedures in line with CQCstandards. Monitor and manage risks within the practice, implementingnecessary actions to mitigate them. Conduct regular audits and quality assurance reviews touphold practice standards. Maintain accurate records and documentation for governanceand reporting purposes. Manage complaints, including dealing with day-to-day patientcomplaints, responding to written complaints, and monitoring NHS Choicescomments. Conduct health and safety assessments, including riskassessments for infection control and slips and trips. Capture Significant Event Analyses (SEAs) for review anddiscussion with the team. Manage safeguarding administrative processes, includinginformation requests. Organise and ensure at least three annual PatientParticipation Group (PPG) meetings, including minuting and actioning outcomes. Patient Demand Management: Analyse patient demand trends to optimise appointmentscheduling and resource allocation and keep the PM up to date. Develop strategies to improve patient access and reducewaiting times at the main operations and secondary branch. Engage with patients to gather feedback and improve servicedelivery. Collaborate with clinical teams to manage care pathways andenhance patient outcomes. Help PM with premises management and equipment. Familiarise with Business Continuity Plan (BCP) policies,including call trees and arranging on-site inspections. Manage security protocols, including opening and closingprocedures, key fob management, and locked drugs/fridges. Monitor equipment to ensure it is fit for use, including ITPCs, telephone systems (Surgery Connect), printers, and payment terminals. Oversee cleaning quality and raise issues with suppliers asnecessary. Ensure proper waste management, including correct bin usagefor storage and collections. HR: Organise staff inductions, arrange paperwork, logins, andsmartcards for new team members. Participate in recruitment and training processes. Assist in staff appraisals as required. Allocate workloads between reception and admin staff,arranging cover for sickness and annual leave. Call/Recall Programmes: Support the practice in recall programmes such as: QOF (Quality and Outcomes Framework) Local Improvement Schemes Direct Enhanced Services Cervical cytology recall Childhood immunisation NHS Health Checks Safeguarding IT and Systems Support: Act as Local Administrator/RA, providing support, trainingand arranging logins for IT systems including Emis, Docman, Accurx, SurgeryConnect, ICE, tQuest and others. Liaise with the IT Service Desk to resolve hardware andsoftware issues. Provide support and training for staff in resolving simpleissues with PCs, printers, and phone lines. Train staff on Emis, Docman, Accurx, Surgery Connect, andMicrosoft Office applications. Other Duties; Perform additional tasks required for the efficientoperation of the practice Undertake mandatory and not mandatory CPD trainings onPractice Index, or training as may be required to develop your skills andabilities Attend refresher and update training for medical emergenciesand CPR Attend practice and MS Teams Meetings The above is not an exhaustive list of duties and you willbe expected to perform different tasks as necessitated by your changing rolewithin the organisation and the overall business objectives of theorganisation. After 6 months in house training: FinancialReporting & Reconciliation Take over the finances of the practice from the currentFinance Manager Prepare monthly, quarterly, and annual financial reportsfor partners. Reconcile accounts, ensuring accurate records. Track income streams including NHS payments, privateincome, grants, and teaching income. Monitor and analyse KPIs and present forecasts topartners. Claims & Submissions Submit accurate and timely claims for CQRS, PPA, DES, andLocal Incentivised Services. Submit enhanced service claims (e.g., immunisations). Prepare and submit quarterly claims for services (MinorSurgery, IUCD, Wound Care, etc.). Track rent/service charge claims and liaise with NHSProperty Services. Ensure all claims have the required documentation. Expense Management Oversee practice expenses and ensure properdocumentation. Approve and process payments to suppliers and serviceproviders. Ensure compliance with expense policies and manage pettycash. Manage payroll for all staff and ensure HMRC compliance. Set up new employees in payroll and manage records. Submit pensions and comply with NHS Pension Schemerequirements. Invoicing & Billing Create and issue invoices when needed and maintain arecord of claims. Manage third-party billing and follow up on outstandingpayments. Audit & Compliance Prepare financial records for audits. Ensure compliance with NHS regulations and standards. Implement internal controls to mitigate financial risks. Review and improve financial processes for accuracy andefficiency. Train admin staff on financial procedures as needed. Strategic Financial Support . click apply for full job details
Apr 04, 2026
Full time
The Practice Operations Lead is responsible for overseeing the operational aspects of the GP practice. This role ensures the delivery of high-quality patient care and efficient resource management. The Operations Lead will work closely with the Practice Manager and administrative teams to implement best practices and achieve organisational goals while maintaining compliance with regulations. Main duties of the job Reception/Admin Rota Management Admin/Reception staff cover In charge of docman / EMIS tasks Administrative Support Governance and Compliance Patient Demand Management Premises Management and Equipment Call/Recall Programmes IT and Systems Support About us Cockfosters Medical Centre is a distinguished medical practice committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect. We have 4 GP partners, 2 Salaried GPs, 4 ARRS staff and a very capable team of admin/reception staff. Job responsibilities Job description- after 6 months of in house training the operations lead is to take over the finance management Staff cover when needed. Ideal Candidate should be flexible tocover gaps in the Rota when needed. Lead, motivate, and manage the reception teams at both sitesto ensure high standards of performance and patient care. Oversee mandatory training, and development of staff tomaintain a skilled workforce across both locations. Communicate effectively with the Practice Manager whomanages the rota for the admin and clinical team. Address staff concerns, facilitate conflict resolution, andpromote a positive workplace culture. Manage unplanned absences, ensuring all are recorded,including conducting return-to-work reviews for reception staff. Address staffing issues, including conflicts, performanceissues, poor service, and clinical safety concerns and report them to thepractice manager. Organise regular staff meetings and document actions agreedupon. Operational Duties: Clinical and Reception/Admin Rota Management. Oversee rota/cover coordination. Ensuring that all work isscheduled according to the practice guidance Communication: Act as the primary point of contact between thereception/admin team and clinical staff, facilitating clear and consistentcommunication regarding schedules and operational protocols. Keep the reception staff informed of any changes in practiceprotocols, training opportunities, or other relevant updates. Administrative Support: In charge of running searches and reports. Manage stock control (clinical and non-clinical), includingordering office supplies, drugs, consumables, and medical equipment. Implement administrative systems around prescribing tosupport prescribers. Oversee the management of the pathology system, includingsample storage and collection, and monitor the ICE system. Handle incoming administration tasks, including post,scanning, summarising and coding, registrations, de-registrations, and supportfor eRS and reporting. Manage routine administration systems, such as call/recallsystems (e.g., Flu, diabetes, NHS Health Checks). Help Practice Manager with interviews and oversee theinduction program for new staff joiners. Manage NHSE declarations related to workforce, extendedhours, and whole practice via PCSE. Monitor active administrative tasks, including managing thetasks pool on Emis and handling information requests. Oversee clinical room allocation and reception management,ensuring efficient call handling, private patient transactions, chaperonefacilitation, translator services, and patient information management. Governance and compliance: Ensure that all mandatory compliance measures are met,including: Staff mandatory training and development. Staff immunisation and health requirements. Conducting internal and external audits. Regularly updating policies and procedures in line with CQCstandards. Monitor and manage risks within the practice, implementingnecessary actions to mitigate them. Conduct regular audits and quality assurance reviews touphold practice standards. Maintain accurate records and documentation for governanceand reporting purposes. Manage complaints, including dealing with day-to-day patientcomplaints, responding to written complaints, and monitoring NHS Choicescomments. Conduct health and safety assessments, including riskassessments for infection control and slips and trips. Capture Significant Event Analyses (SEAs) for review anddiscussion with the team. Manage safeguarding administrative processes, includinginformation requests. Organise and ensure at least three annual PatientParticipation Group (PPG) meetings, including minuting and actioning outcomes. Patient Demand Management: Analyse patient demand trends to optimise appointmentscheduling and resource allocation and keep the PM up to date. Develop strategies to improve patient access and reducewaiting times at the main operations and secondary branch. Engage with patients to gather feedback and improve servicedelivery. Collaborate with clinical teams to manage care pathways andenhance patient outcomes. Help PM with premises management and equipment. Familiarise with Business Continuity Plan (BCP) policies,including call trees and arranging on-site inspections. Manage security protocols, including opening and closingprocedures, key fob management, and locked drugs/fridges. Monitor equipment to ensure it is fit for use, including ITPCs, telephone systems (Surgery Connect), printers, and payment terminals. Oversee cleaning quality and raise issues with suppliers asnecessary. Ensure proper waste management, including correct bin usagefor storage and collections. HR: Organise staff inductions, arrange paperwork, logins, andsmartcards for new team members. Participate in recruitment and training processes. Assist in staff appraisals as required. Allocate workloads between reception and admin staff,arranging cover for sickness and annual leave. Call/Recall Programmes: Support the practice in recall programmes such as: QOF (Quality and Outcomes Framework) Local Improvement Schemes Direct Enhanced Services Cervical cytology recall Childhood immunisation NHS Health Checks Safeguarding IT and Systems Support: Act as Local Administrator/RA, providing support, trainingand arranging logins for IT systems including Emis, Docman, Accurx, SurgeryConnect, ICE, tQuest and others. Liaise with the IT Service Desk to resolve hardware andsoftware issues. Provide support and training for staff in resolving simpleissues with PCs, printers, and phone lines. Train staff on Emis, Docman, Accurx, Surgery Connect, andMicrosoft Office applications. Other Duties; Perform additional tasks required for the efficientoperation of the practice Undertake mandatory and not mandatory CPD trainings onPractice Index, or training as may be required to develop your skills andabilities Attend refresher and update training for medical emergenciesand CPR Attend practice and MS Teams Meetings The above is not an exhaustive list of duties and you willbe expected to perform different tasks as necessitated by your changing rolewithin the organisation and the overall business objectives of theorganisation. After 6 months in house training: FinancialReporting & Reconciliation Take over the finances of the practice from the currentFinance Manager Prepare monthly, quarterly, and annual financial reportsfor partners. Reconcile accounts, ensuring accurate records. Track income streams including NHS payments, privateincome, grants, and teaching income. Monitor and analyse KPIs and present forecasts topartners. Claims & Submissions Submit accurate and timely claims for CQRS, PPA, DES, andLocal Incentivised Services. Submit enhanced service claims (e.g., immunisations). Prepare and submit quarterly claims for services (MinorSurgery, IUCD, Wound Care, etc.). Track rent/service charge claims and liaise with NHSProperty Services. Ensure all claims have the required documentation. Expense Management Oversee practice expenses and ensure properdocumentation. Approve and process payments to suppliers and serviceproviders. Ensure compliance with expense policies and manage pettycash. Manage payroll for all staff and ensure HMRC compliance. Set up new employees in payroll and manage records. Submit pensions and comply with NHS Pension Schemerequirements. Invoicing & Billing Create and issue invoices when needed and maintain arecord of claims. Manage third-party billing and follow up on outstandingpayments. Audit & Compliance Prepare financial records for audits. Ensure compliance with NHS regulations and standards. Implement internal controls to mitigate financial risks. Review and improve financial processes for accuracy andefficiency. Train admin staff on financial procedures as needed. Strategic Financial Support . click apply for full job details
Unity is Europe's largest provider of well integrity solutions for the upstream oil and gas industry. We are experts in ensuring asset longevity, drawing on an extensive technology portfolio and the skills of our talented team. All our products and services are designed to improve performance and lower costs. We deliver quickly, efficiently and to the highest quality every time. Position Unity Well Integrity is seeking an organised and proactive Onshore Services Administrator, based in our Aberdeen office, to support the effective coordination and administration of our onshore workshop and services activities. This role is responsible for the control and management of all Onshore Services documentation, ensuring job related certification is accurately collated, stored, and maintained. The successful candidate will oversee job card creation and closure, compile final documentation packs, maintain calibration and certification records, and ensure all records are up to date across internal systems. The position also involves updating and managing job information within Business Central and SharePoint, processing workshop and stores timesheets, supporting stock checks, maintaining equipment registers, and liaising with vendors to source quotations and raise purchase requests. In addition, the role will include managing external client systems (e.g. Maximo, Ariba), supporting export/import documentation, and assisting with customer documentation and invoicing processes. This is a varied and fast paced role requiring strong organisational skills, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with company procedures. Requirements Experience in a similar administrative or services role Knowledge of QA processes and procedures Self motivated with the ability to work under pressure Strong team player with sound interpersonal skills Excellent written and verbal communication skills Competent in Microsoft Excel, Word, and Outlook
Apr 04, 2026
Full time
Unity is Europe's largest provider of well integrity solutions for the upstream oil and gas industry. We are experts in ensuring asset longevity, drawing on an extensive technology portfolio and the skills of our talented team. All our products and services are designed to improve performance and lower costs. We deliver quickly, efficiently and to the highest quality every time. Position Unity Well Integrity is seeking an organised and proactive Onshore Services Administrator, based in our Aberdeen office, to support the effective coordination and administration of our onshore workshop and services activities. This role is responsible for the control and management of all Onshore Services documentation, ensuring job related certification is accurately collated, stored, and maintained. The successful candidate will oversee job card creation and closure, compile final documentation packs, maintain calibration and certification records, and ensure all records are up to date across internal systems. The position also involves updating and managing job information within Business Central and SharePoint, processing workshop and stores timesheets, supporting stock checks, maintaining equipment registers, and liaising with vendors to source quotations and raise purchase requests. In addition, the role will include managing external client systems (e.g. Maximo, Ariba), supporting export/import documentation, and assisting with customer documentation and invoicing processes. This is a varied and fast paced role requiring strong organisational skills, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with company procedures. Requirements Experience in a similar administrative or services role Knowledge of QA processes and procedures Self motivated with the ability to work under pressure Strong team player with sound interpersonal skills Excellent written and verbal communication skills Competent in Microsoft Excel, Word, and Outlook
This is a newly created role due to our client's ongoing expansion programme. You will play a key role in supporting the compliance operations of the business and will help to ensure adherence to the regulatory requirements. You will need to have a proactive and diligent approach with a desire to work in a collaborative manner, supporting the business in maintaining robust governance practices and delivering excellent client service. Ideally you will have at least 1 year's relevant experience within financial services, preferably withing a Trust and Company environment and you will have a relevant professional qualification or be willing to undertake such a qualification. Please contact BES today to arrange a confidential meeting. Tel. or E-mail:
Apr 04, 2026
Full time
This is a newly created role due to our client's ongoing expansion programme. You will play a key role in supporting the compliance operations of the business and will help to ensure adherence to the regulatory requirements. You will need to have a proactive and diligent approach with a desire to work in a collaborative manner, supporting the business in maintaining robust governance practices and delivering excellent client service. Ideally you will have at least 1 year's relevant experience within financial services, preferably withing a Trust and Company environment and you will have a relevant professional qualification or be willing to undertake such a qualification. Please contact BES today to arrange a confidential meeting. Tel. or E-mail:
Please note that this job does not meet the skill level requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK. The post holder will provide triage for the Community Nursing Team, handling all communications for the team and escalating to a registered clinician where appropriate. This post will work as part of an administration team to undertake essential roles such as call handling, managing team communications, processing and triaging new referrals into the service, and provide essential support to the team and team leader on the management of data, compliance with key performance indicators and other essential tasks that contribute to a well organised, effective and smooth-running service. If you are interested in working in the NHS and being a part of providing high quality and effective care to community based nursing service to our local population, we would love to hear from you. If you would like further information on the role, please contact Gareth Biggs on . Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment. Main duties of the job Monitoring and management of the team demand and capacity under the supervision of the team leader. Complete stock check and re-order stock on appropriate systems. Ordering equipment and undertaking actions instructed by the community nursing team (housekeeper role). Monitoring and managing service quality and performance reports. Writing duty rotas within a standard operating procedure for approval by the team leader. About us Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff. Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve. Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people. Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance. Job responsibilities Please see the Job Description and Person Specification attached for further information on the role. Person Specification Qualifications Level 3 in Business Administration (or equivalent) Level 3 RSA/OCR typewriting qualification or equivalent experience GCSE or equivalent passes in English Language and Maths at C or above - or equivalent qualification Experience Experience of working within a busy office environment Experience of dealing with the public face to face and on the phone. Knowledge Competent in the use of Microsoft products including Outlook, Access, Word, Excel, Powerpoint with advanced skills in the use of spreadsheet and database packages. Able to work without daily supervision. Able to organise own work and use own initiative. Sound knowledge of general administrative procedures. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Apr 04, 2026
Full time
Please note that this job does not meet the skill level requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK. The post holder will provide triage for the Community Nursing Team, handling all communications for the team and escalating to a registered clinician where appropriate. This post will work as part of an administration team to undertake essential roles such as call handling, managing team communications, processing and triaging new referrals into the service, and provide essential support to the team and team leader on the management of data, compliance with key performance indicators and other essential tasks that contribute to a well organised, effective and smooth-running service. If you are interested in working in the NHS and being a part of providing high quality and effective care to community based nursing service to our local population, we would love to hear from you. If you would like further information on the role, please contact Gareth Biggs on . Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment. Main duties of the job Monitoring and management of the team demand and capacity under the supervision of the team leader. Complete stock check and re-order stock on appropriate systems. Ordering equipment and undertaking actions instructed by the community nursing team (housekeeper role). Monitoring and managing service quality and performance reports. Writing duty rotas within a standard operating procedure for approval by the team leader. About us Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff. Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve. Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people. Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance. Job responsibilities Please see the Job Description and Person Specification attached for further information on the role. Person Specification Qualifications Level 3 in Business Administration (or equivalent) Level 3 RSA/OCR typewriting qualification or equivalent experience GCSE or equivalent passes in English Language and Maths at C or above - or equivalent qualification Experience Experience of working within a busy office environment Experience of dealing with the public face to face and on the phone. Knowledge Competent in the use of Microsoft products including Outlook, Access, Word, Excel, Powerpoint with advanced skills in the use of spreadsheet and database packages. Able to work without daily supervision. Able to organise own work and use own initiative. Sound knowledge of general administrative procedures. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Administrator and Contracts Coordinator A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment. If you've also worked in the following roles, we'd also like to hear from you: Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator SALARY: £26,436 to £28,308 per annum + Benefits LOCATION: Nottingham, Nottinghamshire, East Midlands JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Friday 8am to 5pm JOB OVERVIEW We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector. As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders. Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes. This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator and Contracts Coordinator include: Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation Job Coordination: Arrange site attendance with clients and confirm bookings Travel & Accommodation: Organise accommodation and logistics for site operatives Client Communication: Act as a point of contact for enquiries, providing professional support Documentation Handling: Upload site documents and maintain accurate digital records Data Management: Organise site images and input data into internal systems Compliance Support: Send Health & Safety packs and training documentation to clients System Updates: Maintain and update client portals and internal platforms Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery CANDIDATE REQUIREMENTS ESSENTIAL: GCSEs (or equivalent) including Maths and English Previous experience in an administrative, coordination or planning role Experience with scheduling, diary management or work allocation Proficient in Microsoft Office, including Excel and Outlook Strong data entry and database management skills Excellent organisational and time management skills Ability to communicate effectively with customers and stakeholders Ability to work both independently and as part of a team DESIRABLE: Experience within construction or a related industry Knowledge of specialist access, maintenance or technical services environments Strong interpersonal and relationship management skills Adaptable and able to manage multiple tasks in a fast-paced setting Methodical and detail-oriented approach to work BENEFITS Excellent public transport links Contribution pension scheme Generous annual leave allowance of 31 days (including bank holidays), increasing with service Paid training and certification Milestone work anniversary rewards Fortnight Christmas closedown Friendly and supportive team Free refreshments (tea and coffee) Employee Assistance Programme Weekly pay Candidates must have the right to work in the UK HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14566 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Nottingham, Nottinghamshire, East Midlands. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Apr 04, 2026
Full time
Administrator and Contracts Coordinator A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment. If you've also worked in the following roles, we'd also like to hear from you: Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator SALARY: £26,436 to £28,308 per annum + Benefits LOCATION: Nottingham, Nottinghamshire, East Midlands JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Friday 8am to 5pm JOB OVERVIEW We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector. As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders. Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes. This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator and Contracts Coordinator include: Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation Job Coordination: Arrange site attendance with clients and confirm bookings Travel & Accommodation: Organise accommodation and logistics for site operatives Client Communication: Act as a point of contact for enquiries, providing professional support Documentation Handling: Upload site documents and maintain accurate digital records Data Management: Organise site images and input data into internal systems Compliance Support: Send Health & Safety packs and training documentation to clients System Updates: Maintain and update client portals and internal platforms Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery CANDIDATE REQUIREMENTS ESSENTIAL: GCSEs (or equivalent) including Maths and English Previous experience in an administrative, coordination or planning role Experience with scheduling, diary management or work allocation Proficient in Microsoft Office, including Excel and Outlook Strong data entry and database management skills Excellent organisational and time management skills Ability to communicate effectively with customers and stakeholders Ability to work both independently and as part of a team DESIRABLE: Experience within construction or a related industry Knowledge of specialist access, maintenance or technical services environments Strong interpersonal and relationship management skills Adaptable and able to manage multiple tasks in a fast-paced setting Methodical and detail-oriented approach to work BENEFITS Excellent public transport links Contribution pension scheme Generous annual leave allowance of 31 days (including bank holidays), increasing with service Paid training and certification Milestone work anniversary rewards Fortnight Christmas closedown Friendly and supportive team Free refreshments (tea and coffee) Employee Assistance Programme Weekly pay Candidates must have the right to work in the UK HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14566 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Nottingham, Nottinghamshire, East Midlands. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Technical and Compliance Assistant Product Development & Quality Family-Owned International Business Level/Salary Range: From £30,000 per annum. Bonus Performance related bonus (not guaranteed) Hours 37.5 hours per week. (Office hours are Monday to Thursday 8.30am to 5.00 pm and Fridays 9. . click apply for full job details
Apr 04, 2026
Full time
Technical and Compliance Assistant Product Development & Quality Family-Owned International Business Level/Salary Range: From £30,000 per annum. Bonus Performance related bonus (not guaranteed) Hours 37.5 hours per week. (Office hours are Monday to Thursday 8.30am to 5.00 pm and Fridays 9. . click apply for full job details
