Estates Coordinator

Are you passionate about ensuring safe, high quality environments where people can thrive? Do you enjoy improving processes, supporting compliance, and making a tangible difference across a diverse property portfolio?

We are looking for a proactive and dedicated Estates Coordinator to join our national charity someone who is motivated to drive continuous improvement, support a positive health & safety culture, and help us maintain safe, compliant, and welcoming spaces for all who use our services.

In this role, you ll work closely with the Estates Manager and teams across the organisation to ensure our estates, facilities, and properties are maintained to the highest standard and meet all relevant regulatory requirements.

What You ll Be Doing:

Health & Safety & Compliance

• Carrying out safety and compliance checks, risk assessments, and maintenance assessments.
• Supporting health & safety projects, audits, investigations, and monitoring activities.
• Creating reports, identifying areas of improvement, and contributing to a positive safety culture.
• Taking part in the Health & Safety Committee and helping communicate legislative updates across the charity.

Premises & Property Management

• Conducting premises audits and ensuring all repairs and maintenance tasks are completed on time.
• Coordinating with contractors and suppliers to deliver compliance-related works.
• Maintaining records of works, inspections, and compliance checks including gas, fire, legionella, and asbestos safety.
• Supporting the commissioning and decommissioning of properties across the UK.
• Helping manage contracts, services, and day to day estate operations at the National Office.

About You

We re looking for someone who is:

• Highly organised, proactive, and confident managing multiple priorities.
• Able to work independently while building strong relationships across teams.
• Communicative, with excellent verbal and written communication skills.
• Professional, confidential, and committed to continuous personal development.

Essential Experience & Skills

• Experience in maintenance of property or a property portfolio.
• Strong organisational skills with the ability to coordinate others.
• Problem solving capability and a growth mindset.
• Knowledge of safety, compliance, or continuous improvement principles.

Desirable

• Safeguarding Level 3 training.
• Experience with continuous improvement training or change management.

About Life:

Life is a national pregnancy support charity that helps over 60,000 people a year. Through our services, we help people whoever they are to meet pregnancy or pregnancy loss with courage and dignity so they can flourish.

Our services include:

• Supported housing and community support
• Counselling and skilled listening
• Free pregnancy tests and baby supplies

Our values :

All our work is underpinned by the following universal human values:

• Humanity All people are special and equal
• Solidarity We re with you and for you
• Community We re better together
• Charity Doing good for one another
• Common good Building a better world

Information about the role:

For further information, please see the attached job description.

Salary: £23,132 per annum

Hours: 35 hours per week

Location: Hybrid role with considerable travel across the UK, particularly in the Midlands and the South of England.

Benefits:

At Life we are passionate about providing our employees with a supportive and engaging environment. As well as ongoing development and training, we offer our:

• Generous holiday allowance, starting at 25 days per year, plus 8 Bank Holidays (pro rata for part time hours)
• Birthday Leave (applicable after 1 years service)
• Additional annual leave for long term service
• Company Pension Scheme
• Signed member of the Menopause Workplace Pledge

Safeguarding and Equality:

Life is committed to protecting all staff, volunteers and service users from harm of any kind. Life expects all staff and volunteers to share this commitment through our code of conduct.

We are committed to ensuring diversity and equality within our organisation by encouraging applications from all backgrounds.

All offers of employment will be subject to satisfactory references and appropriate screening checks. Life takes its obligation to protect the rights of children and vulnerable people very seriously; therefore, the successful candidate for this post will be also subject to extensive background checking, including an enhanced Disclosure and Barring Service check (DBS) which is paid for by the Charity.