Private PA to UHNWI in Suffolk

The principal of a family office based in Suffolk is seeking a new Private Personal Assistant. The role involves all expected duties of supporting an UHNWI, with support to wider family members. It is an incredibly varied role and will require a resourceful Private PA who is well-versed in global travel to organise and plan trips. The key responsibilities are as follows:

• Supporting all administrative needs and correspondence - dealing with incoming mail / emails - drafting responses - research. Arranging meetings internal and external.
• Overseeing household and estate staff and managing staff schedules - drafting offer letters / contracts - annual leave - performance reviews - health and safety - staff training
• Extensive complex travel & diary management - booking flights - arranging accommodation - transfers - liaising with overseas contacts - table reservations etc
• Basic bookkeeping and managing household bills - all invoices for all residences
• Undertaking ad hoc personal errands - shopping, pick ups etc
• Household purchases / returns and credit card / account reconciliations - reconcile own and house staff credit cards - liaising with house staff for all household purchases.
• Event Planning - organising events, dinners, family events / shoots etc
• Managing Estate Properties including liaising with contractors etc - day to day property management in liaison with agent. Managing quotes organising annual maintenance - liaising with contractors
• Providing occasional support to wider members of the family
• Supporting the Executive team at the family office with ad-hoc tasks, especially with the Human Resources administration for the office and operating business.

The ideal candidate will have previously worked within a private household as a PA or been a Private PA to a UHNWI. You will need to demonstrate strong administrative and organisational skills, have a professional verbal and written communication style, with the ability to liaise easily with a wide range of individuals including very senior. Discretion, emotional intelligence, a positive mindset and great work ethic are required, and it goes without saying that this person will be completely trustworthy. Strong IT skills, excellent command of the English language and a flexible proactive approach to last minute changes are also needed. This is a lovely varies role that will be based 3 days in the office, 1 day from the principals house and 1 day from home. Please only submit your CV if you are based in or around Suffolk.