Administration Officer

• Contribute actively to process improvements
• Support strategic initiatives
• Gain access to ongoing professional development opportunities

Be challenged and imagine with us

We are currently seeking a meticulous and proactive Administration Officer to provide essential support to our procurement team. This role plays a crucial part in ensuring the smooth operation of procurement activities and driving continuous improvement initiatives.

Your responsibilities will include:

• Drafting/editing and formatting of procurement documents
• Liaising with internal stakeholders
• Triaging and/or responding to internal and external enquiries and requests
• Compliance verification of supplier submissions
• Extracting data for reporting and analysis
• Record Management
• Contributing to process improvement
• Maintaining and reporting on procurement statistics and risk management activities

This fixed term position is full time for 12 months at a HEW4 Higher Education Level located at Callaghan Campus.

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle's Looking Ahead Strategic Plan outlines the University's commitment to delivering an exceptional student experience and serving our communities.

For more information click here - Our Uni.

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

• The remuneration for this position is pro-rated from $74491 - $80972 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University's Flexible Work Policy)
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University's please click 'Apply' to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.

Your application must include:

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential Criteria listed below

1. Proven experience as an administrative officer, procurement assistant, or similar role.
2. Demonstrated experience in document creation, formatting and templating.
3. Strong organisational skills with the ability to manage multiple tasks efficiently.
4. Highly developed communication and interpersonal skills in stakeholder engagement
5. Proficiency in MS Office suite, particularly in Word, Excel, and SharePoint.
6. Attention to detail and problem-solving abilities.

1. Experience with Technology One Finance system or similar enterprise resourcing platform accounting system (e.g. SAP, Oracle).
2. Familiarity with procurement processes and document management.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Tamarin King, Associate Director, Strategic Procurement on or via email

Having Difficulties? Please reach out to us:

Closing date: Sunday 15th March 2026 at 11.59pm AEST

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an 'in person' interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

The University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University's Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance-it's about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

We are excited to be Looking Ahead with you