Legal PA - Glasgow

Legal PA - Real Estate (Construction & Planning)
Glasgow City Centre
Excellent benefits Hybrid working - 3 days in the office / 2 from home

An award-winning law firm is seeking an experienced Legal PA to join its established Real Estate team. This is an excellent opportunity to join a collaborative and forward-thinking firm known for its supportive culture, modern working environment, and strong PA network.
The Role
You will support a busy Construction & Planning team within Real Estate, working closely with a team of around 8 people, including Partners, managing associates, and other fee earners. Your role will involve full PA support to a Partner as well as assisting the wider team with day-to-day administrative, organisational, and financial tasks.
The team focuses on major development and construction projects, often linked to sectors such as energy and infrastructure. This means the work is less completion-driven and more focused on ongoing project support, client relationships, and team coordination.
Key Responsibilities

• Provide full PA support to a Partner, including diary management, travel arrangements, meeting coordination, and document preparation
• Supporting the wider team of around 8 people with administrative and organisational tasks
• Working closely with finance teams to assist with billing, reporting, and management of matter balances and working capital
• Reviewing billing information to ensure accuracy before sending to clients and ensuring bills are processed in line with agreed client terms
• Managing client and matter inception processes, including engagement letters and liaising with internal teams
• Completing conflict checks and client due diligence processes
• Assisting with file management, billing processes, and matter closures
• Organising complex travel arrangements, meeting logistics, and preparation of meeting packs
• Supporting business development activities, including organising client events, conferences, and meetings
• Maintaining CRM systems, fee earner CVs, and credentials databases
• Assisting with bids, tenders, and marketing initiatives, including preparing PowerPoint presentations and documentation
• Liaising with document production teams for preparation and amendment of legal documents

You will ideally have:

• At least 3 years' experience in a Legal PA or similar role within a professional services environment
• Experience supporting a team of fee earners, including providing full PA support to a Partner
• Confidence supporting billing processes and financial administration
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Experience with diary and inbox management for senior stakeholders
• Excellent communication skills and attention to detail
• Strong Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint
• A proactive and collaborative approach to supporting a wider team

Benefits include:

• 25 days holiday with a holiday buy-back scheme
• Discretionary bonus
• Private healthcare
• Hybrid working
• Extensive training and development opportunities
• Modern office environment with a strong and supportive PA network