Legal PA - Real Estate

Legal PA - Real Estate (Transactional) Edinburgh City Centre, excellent benefits Hybrid working - 3 days in the office / 2 from home
An award-winning law firm is seeking an experienced Legal PA to join its busy Real Estate team in Edinburgh. This is a fantastic opportunity to join a collaborative, forward-thinking firm known for its supportive culture, modern working environment, and strong PA network across Scotland.
The Role
You will support a fast-paced transactional Real Estate team, including two Partners and a team of associates and NQ solicitors, assisting with the smooth running of property transactions. The work focuses mainly on property transactions, including the buying and selling of multiple units and portfolios.
A key part of the role involves supporting property completions, ensuring all financial figures, payments, and documentation are accurate and processed on the correct completion date. This role requires someone who is comfortable working with numbers and thrives in a fast-paced environment.
You will be required to provide PA support to multiple team members, working collaboratively to ensure the team operates efficiently.
Key Responsibilities

• Supporting fee earners with property transaction completions, ensuring all figures, payments, and relevant interest calculations are accurate
• Working closely with finance teams to assist with billing, reporting, and management of matter balances
• Managing matter inception processes, including engagement letters and liaising with internal teams
• Completing conflict checks and client due diligence processes
• Assisting with file management, billing processes, and matter closures
• Supporting business development activities, including organising events, conferences, and client meetings
• Maintaining CRM systems, fee earner CVs, and credentials databases
• Assisting with bids, tenders, and marketing initiatives
• Coordinating meetings, preparing documentation packs, and arranging travel when required
• Liaising with document production teams for preparation and amendment of legal documents

You will ideally have:

• At least 3 years' experience in a Legal PA or similar role within a professional services environment (open to other sectors)
• Strong numerical skills, and confident with working with figures/fees & billings
• Experience supporting multiple fee earners or partners
• Confidence working with financial information and transactional processes
• Strong organisational and communication skills
• Excellent attention to detail and the ability to prioritise effectively in a fast-paced environment
• Advanced Microsoft Office skills
• A collaborative and flexible approach to supporting a wider team

Benefits include:

• 25 days holiday with a holiday buy-back scheme
• Discretionary bonus
• Private healthcare
• Hybrid working (3 days in the office, 2 from home)
• Extensive training and development opportunities
• Modern brand-new Edinburgh offices in a prime city centre location