Depot Coordinator

We are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration.

This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes.

You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives.

The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.

Key Responsibilities

• Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required
• Support onboarding of new employees and manage payroll-related changes via HeRo
• Complete Right to Work checks and maintain legal compliance
• Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems
• Collate and verify worked hours, producing daily/weekly reports for payroll and agency management
• Support operational reporting, investigations, disciplinary meetings, and employee forums
• Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings
• Order and control office supplies and consumables, checking and signing off on deliveries
• Liaise with operations and agency providers to coordinate staffing and manage resources

• Annual leave enhanced with long service.
• Company Pension
• Long service rewards: both financial and leave-based.
• Health cash plan.
• Life assurance scheme.
• Critical Illness cover
• Access to our prestige benefits and rewards portal.
• Career development opportunities.
• Access to a well-established Employee Assistance Programme provider.
• And other excellent benefits you'd expect from a market leader.

Required Knowledge & Skills

• Confident verbal and written communication; able to build relationships at all levels
• Proactive, hands-on, with a can-do attitude and high attention to detail
• Ability to work independently and escalate issues appropriately
• Strong organisational skills to prioritise and meet tight deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent)
• Ability to handle confidential and sensitive information discreetly
• Flexible, able to respond to the needs of a 24-hour operation

• Qualifications & Experience
• Experience in a similar operational or administrative role
• Educated to GCSE level or equivalent
• Experience with invoicing, payroll, and employee administration. Desirable

A driving licence and own transport are desirable for site visits