Tasks
The primary purpose of the Group Administrator is to provide an efficient and organised support system across the Company.
Working primarily with the People and Finance teams, this role will ensure the smooth operation of day-to-day administration and secure data entry. You will also assist the Senior Management Team (SMT) with presentations, meetings, travel, and support various cultural activities.
Key responsibilities and expectations
- People administration
- Managing and updating employee data on the HR systems.
- Right to work checks and reference requests.
- Employee correspondence.
- Updating employee benefit data.
- Assisting with audits.
- Assisting with employee onboarding and offboarding.Setting up interviews.
- Processing invoices.
- Support with ad hoc activities, such as organising company social events, quizzes and cultural activities.
- Finance administration
- Purchase ledger administration.
- Procurement process administration.
- CRM administration.
- Digital filing.
- Other ad-hoc finance administration.
- Legal administration
- Maintenance of a Company Secretary calendar (including annual filing deadlines, patent renewals, trademark renewals).
- Liaising with partners and internal stakeholders to ensure timely filing of company documents.
- Document distribution (Shareholder letters, board resolutions etc).
- Maintenance of the shareholder portal.
- Board meeting management and co-ordination.
- Data entry.
- Digital filing.
- Ad hoc Senior Management Support tasks, for example:
- Support with the preparation of PowerPoint presentations for the Senior Management Team.
- Facilitate the organisation of meetings, travel and accommodation.
- Enter and manage data accurately and securely on Company systems.
- General ad hoc administrative support.
Requirements
- Previous experience as a PA/administrator/office manager similar role in a small, international business.
- Advanced Microsoft Office skills - Word/Excel/PowerPoint/Outlook.
- Strong verbal and written communication skills.
- Strong numerical skills.
- Excellent organisational and planning skills.
The successful candidate will also:
- Be able to demonstrate a high level of professionalism;
- Demonstrate an ability to build strong and trusted relationships with external parties and throughout the company;
- Have an ability to multitask and manage changing priorities;
- Be able to problem solve and come up with creative solutions;
- work well under pressure;
- Be a determined self-starter with tenacious character that loves change and enjoys a challenge;
- Be results driven, proactive & able to work autonomously;
- Have an ability to work in a fast-paced environment;
- Have a proven ability to work creatively and analytically in a problem-solving environment demonstrating critical thinking, teamwork, innovation and excellence;
- Be flexible and change embracing in a rapidly evolving work and market environment; and
- Demonstrate an ability to relate to, and work with, a wide variety of stakeholders.
- Be able and comfortable working in a full remote environment.
All positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.