Executive Assistant to the Director General for Growth and Productivity

Executive Assistant to Director General

Salary: London: £32,280 - £36,450 / National: £29,280 - £33,450. If the successful candidate is a current Civil Servant joining on level transfer, HM Treasury will honour their current substantive salary if higher. This role includes a £3,000 allowance.

Contract Type: Permanent

Working Pattern: This post is available on a full time, part time or job share basis, and flexible working hours can be accommodated.

Location: London (1 Horse Guards Road) or Darlington (Feethams House)

Do you want a role working in an exciting and fast paced team? This role represents a fantastic opportunity to gain exposure to the heart of Government.

About the Team

The Director General for Growth and Productivity's office sits within the wider Permanent Secretary's team, which comprises three Permanent Secretary's offices, five other Director General offices, and the Public Appointments and Corporate Governance team. The Director General's office comprises one Private Secretary, the Executive Assistant and the Director General. The Director General is responsible for the Enterprise and Growth Group which promotes sustainable growth and higher productivity for the UK.

The team works flexibly and collaboratively across HMT, Other Government Departments, Cabinet Office, and No 10 to provide the Director General with the support they need to support the Chancellor and other HMT Ministers with their priorities, as well as the department's internal priorities and policies.

The team welcomes, values, and includes people from all walks of life and we are a friendly, open, and supportive place to work. We are committed to work-life balance and flexible working.

The key responsibilities of the post-holder will be:

The Executive Assistant will help to manage the busy day-to-day activities of the DG to ensure the smooth and efficient functioning of the office. For the right candidate, there is the opportunity to take on additional responsibilities - for example assistant private secretary support, contributing to corporate activity, and making HMT the best possible place to work.

The responsibilities of the role can flex based on requirements and portfolios may change in the future. The ideal candidate for this role is a proactive self-starter, capable of thinking ahead and driving forward top priority work in a fast-paced environment.

Key accountabilities:

• Diary management - sole responsibility for managing a busy diary, including managing high-profile government and ministerial meetings that move with little warning, as well as prioritising and managing appointments, booking rooms, booking visitors in and providing technical support.
• Coordinating and handling all logistical arrangements for meetings and visits to ensure they run smoothly including travel arrangements where appropriate.
• Invitations - processing all incoming invitations (for meetings, speeches, events etc) and advising and prioritising for the DG
• Briefing - ensuring the DG is supported and prepared for their meetings by working with the Department to prepare briefings and papers.
• Building relationships - building, developing and maintaining relationships with the EMB team in HMT, Ministerial and Special Adviser Private Offices in HMT, policy teams across HMT, and internal and external stakeholders (e.g. DG offices in other departments, or business representatives).
• Understanding the political and confidential nature of support provided and acting with integrity and discretion, with both internal and external stakeholders.
• Recruitment - responsibility for the Director General's senior recruitments, from the initial job advertisement to arranging interviews and staff engagement panels.
• Team - provide cover for other Executive Assistant colleagues in the team on an ad-hoc basis during absence and share best practice. Contribute to the corporate life of the team and wider organisation.

About You

We are looking for people who have the ability to prioritise and adapt quickly to meet tight deadlines in a busy environment. You will also be able to form effective relationships with internal and external stakeholders. As well as having the ability to make effective judgements and communicate effectively. Previous Diary Management would be ideal.

Some of the Benefits our people love!

• 25 days annual leave (rising to 30 after 5 years), plus 8 public holidays and the King's birthday (unless you have a legacy arrangement as an existing Civil Servant). Additionally, we operate flexitime systems, allowing employees to take up to an additional 2 days off each month
• Flexible working patterns (part-time, job-share, condensed hours)
• Generous parental and adoption leave packages
• Access to a generous Defined Benefit pension scheme with employer contributions of 28%
• Access to a cycle-to-work salary sacrifice scheme and season ticket advances
• A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity