Site Administrator

A fantastic opportunity has become available at one of our project teams based in Chesterfield supporting the administration and coordination at this key site.

As a Site Administrator at Willmott Dixon, you will be responsible for providing administrative support to our Senior Operations Manager and the project team to ensure the site runs smoothly and successfully.

This role is offered on a 12-month fixed term contract as this is the timescale for the project to be completed, but there could be the opportunity to join another Willmott Dixon project afterwards if work/location supports this.

The successful candidate can expect their general responsibilities to include, but are not limited to, the following:

• Owning site communication; including updating newsletters, notice boards & our digital signage
• Coordinating all project site calendar & contact administration; including organising regular team/project meetings, note taking, managing the project's email inbox, and maintaining contact lists
• Responsibility for administering security clearance for all people on site that require it and renewing this as and when needed.
• General secretarial duties; including acting as the first point of contact for all visitors (both internal and external), answering the phones, managing inbound & outbound postal items and deliveries, managing site supply levels, assisting with site inductions, and managing Supply Chain timesheets
• Supporting the team in remaining compliant; including ensure new sites (& welfare initiatives) are set up correctly, coordinating required site and people permits, updating our systems with project data & logging site wastage information; and assisting managers with quality and H&S administration
• Assisting our Surveyors with the sub-contractor related administration; including document management, invoicing, purchase orders and ledger approvals (previous experience of Viewpoint system would be ideal but is not essential)
• Working with the Social Value teams in organising community & charity events for the site
• Any other ad hoc duties as required by the Project Team

Essential and Desirable Criteria

We would love it if you could fulfil most of the criteria below:

• Technological literacy; to be competent in the use of relevant Microsoft Office suite of applications, and other online platforms/systems including viewpoint (desirable but not essential).
• Appropriate relevant experience within an administrative role, or appropriately qualified; proven organisation skills, and strong eye for detail.
• Professionalism; able to act in a highly confidential and professional manner.
• Proven ability to take accurate minutes in meetings.
• Diary management.
• Meeting room management.
• Collaboration skills; to be able to work effectively as part of a team.
• Communication skills; to have a good level of written and spoken English.
• Prioritisation skills; able to demonstrate how you prioritise workload skills.
• Experience in the Construction industry.

Personal Qualities

At Willmott Dixon we look for a balance of skills and experience but just as important to us are your values and behaviours. In addition to the above, this role would be suitable to a person who:

• Is able to influence and inspire.
• Is positive & proactive.
• Has excellent listening and presentations skills both written and verbal, comfortable communicating with all levels of staff.
• Is innovative/creative/open minded; with a growth mindset, and ability to problem-solve.
• Displays behaviour that shows respect, helpfulness and co-operation.
• Reflects regularly on experiences and performances and constantly seeks to improve.
• Is personable, friendly, approachable, motivated and flexible, with a focus on people.
• Is organised/detailed.

Sound like you? If so, come and join our team at Willmott Dixon and become a great ambassador of our business.

Additional Information

In return: We reward our people generously with a competitive salary and a market-leading benefits package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, discounted or full private medical, life assurance and incentive bonus Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.

At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support this wherever possible.

We are a proud member of the Disability Confident Scheme.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 "Big" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.