Expenses Clerk

Expenses Clerk required for a 3 month temp role

Your new company
East Bristol based business

Your new role
If you're organised, detail driven and enjoy supporting colleagues across a busy finance function, this role offers the chance to join a collaborative finance team with real scope As the Expenses Administrator, you'll play a key role in ensuring employee expenses and corporate credit card submissions are processed accurately, efficiently and in line with policy. Working within a supportive finance team, you'll be responsible for reviewing, posting and chasing expense claims across multiple European entities, helping colleagues stay compliant while keeping processes running smoothly.You'll work closely with internal teams, credit card providers and tax authorities, becoming a trusted point of contact for all things travel and expenses.
What You'll Be DoingDaily

• Review and quality check employee expense claims to ensure compliance with policy
• Support colleagues with queries and provide training where needed
• Reconcile corporate credit card submissions and ensure receipts are provided
• Process cash expenses ahead of payment deadlines
• Monitor shared mailboxes and respond within agreed SLAs
• Ensure successful import of expense data into the finance system and resolve upload errors

Weekly

• Collate information for reporting
• Process purchasing card expenses and issue reminders
• File receipts and paper claim forms
• Review vendor accounts to clear down credit card expenses

Monthly

• Prepare and submit corporate credit card payments to the general ledger team
• Collate and submit monthly cost and accrual journals
• Report overdue or non submitted expenses to managers and approvers

Annual

• Support PSA submissions
• Assist HR with P11D data reviews
• Prepare documentation for VAT audits across multiple countries

Ad hoc

• Administer purchasing and corporate cards
• Maintain accurate employee records for starters, movers and leavers

What you'll need to succeed

• Experience working in finance
• Strong working knowledge of Microsoft Office
• Excellent communication skills and a customer focused approach
• Strong organisational skills and the ability to manage multiple priorities
• Analytical mindset with great attention to detail

What you'll get in return

• Flexible working options available after learning the role for a month in the office. After this point you will be able to do hybrid working
• Work with a friendly and collaborative team
• Parking

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. INDHAF #