Admin Assistant

Our client is a respected not-for-profit organisation dedicated to supporting and empowering people through high-quality services and community engagement.

This is a temp to perm, part-time Office Administrator position plays a vital role in supporting organisational effectiveness and ensuring the smooth running of the Belfast head office. Working within the HR & Administration team and reporting to the Senior HR Officer, the post holder will coordinate administrative operations, support governance processes, and help maintain a safe and welcoming office environment.

Key Responsibilities

• Maintain a welcoming reception and office environment for young people, visitors, and professionals
• Manage telephone, reception, and general enquiries
• Process incoming mail and maintain accurate records
• Provide administrative support to the Senior Management Team
• Prepare and distribute organisational documents and information
• Coordinate meetings, diaries, and room bookings
• Organise conferences, training sessions, and prepare delegate materials
• Order office supplies and complete general administrative duties
• Assist with marketing and promotional activities
• Ensure the office environment remains safe, comfortable, and fit for purpose
• Support Health & Safety compliance and complete weekly safety checks
• Arrange maintenance, repairs, and facilities management
• Organise and facilitate bi-annual office meetings

• Provide administrative support to the Board of Directors and Company Secretary
• Prepare agendas, meeting papers, and take minutes
• Support compliance with Companies House and Charity Commission requirements
• Maintain governance documentation and policies
• Assist Board committees and track actions
• Facilitate communication between Board, SMT, and stakeholders

• Participate in supervision and team meetings
• Maintain and update learning and development plans

• Support service delivery and organisational development as required

Essential Criteria

• Proven administrative experience in a busy office environment
• Excellent organisational skills with the ability to prioritise workload
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Proficient in ICT systems and Microsoft Office
• Ability to maintain accurate records and manage confidential information
• Ability to work independently and as part of a team
• Understanding of health & safety and GDPR responsibilities
• Professional manner and ability to engage with a wide range of stakeholders

Hours: 28 hours per week (Monday, Tuesday, Thursday, Friday)

Location: Belfast
Pension: 4% employer contribution
Annual Leave: 36 days pro rata (increasing with service up to 41 days pro rata

To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Zeena Jackson via .

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note: We are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.

Please Note - This position is subject to an Enhanced (with barred list)/Standard/Basic delete as needed Access Ni check. A criminal record will not necessarily be a bar to obtaining the position. This will be considered in line with Access NI code of practice & MCS Groups / Honeycombs Access NI policies.