Job Description
To carry out secretarial duties including copy typing, preparing PowerPoint presentations and letters, Visio structure charts, excel spreadsheets, Docusign envelopes and other documents, following CWG brand guidelines where relevant. To arrange meetings and proactively maintain diaries using Outlook, arrange travel and support on expenses. Inbox management. Responding, actioning and/or delegating emails on behalf of the General Counsel and Company Secretary. Monitor and proactively manage a list of ongoing matters and deadlines. To manage the Legal Budget, process any invoices, and raise purchase orders as required, as well as oversee corporate expenses. Maintain an invoice spreadsheet for budgeting. Coordinate the annual Board and Committee meeting calendar for main boards by liaising with Board members and their assistants; lead on logistical planning, act as the key point of contact for all Board and Committee communication after the Group Company Secretary. Support to prepare and distribute Board papers to the Boards and Committees of Canary Wharf Group Investment Holdings plc and Stork Holdings Limited and other key Group Companies; to include management of Diligent board platform and keeping and maintaining accurate records of all Board and Committee meetings, attendance and minutes with relevant papers. As part of the year-end process, assist in preparation and coordination of Director Emolument and Conflict of Interest forms; liaise with external auditors on Annual Auditor Letters and other matters. To act as "gatekeeper" for telephone calls and other general enquiries and process messages as required and relay them to the appropriate person. To welcome and greet visitors on behalf of the General Counsel and Company Secretary and wider team, where required. To liaise with and maintain good working relationships with other members of staff and stakeholders. To open and mark up incoming mail and distribute accordingly. To conduct research on various topics and/or companies and prepare briefing notes where necessary. Manage and maintain the Legal and Company Secretarial team SharePoint sites. Responsible for coordinating team social events and volunteering activities. To carry out any other reasonable duties as requested by the General Counsel and Company Secretary. The successful applicant will have previous experience of working at Executive level, ideally in a Legal or Company Secretarial team. The successful applicant must have excellent IT skills, must be proficient in all Office 365 applications. Experience of working with Diligent would be advantageous. Must be able to deal with confidential information discretely. The successful applicant must be able to communicate at all levels, work under pressure and be flexible in their approach to work. The successful applicant should possess an excellent standard of written English. Excellent attention to detail is essential. The successful applicant must be able to work effectively as a team member. HEALTH SAFETY AND WELFARE RESPONSIBILITIES ENVIRONMENTAL, SOCIAL & GOVERNANCE (ESG) RESPONSIBILITIES QUALITY MANAGEMENT RESPONSIBILITIES Find opportunities to collaborate with others across the business to achieve shared goals Encourage inclusive networks and treat others with respect and fairness Use knowledge to work effectively with suppliers / contractors to meet shared goals Confident in making decisions appropriate to the role Learn from mistakes and listen to constructive feedback to improve performance Prioritise safety and actively support community, wellbeing and sustainability programmesWe recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential. Flexible Working At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth. Other Benefits Canary Wharf Group (CWG) is the developer of the largest urban regeneration project in Europe. CWG develops, manages and currently owns interests in approximately 9 million square feet of mixed-use space and over 1,100 Build to Rent apartments. CWG is the largest sustainable developer in the UK and also excels operationally as it purchases 100% electricity from renewable sources since 2012 and zero waste to landfill since 2009. CWG has created a 24/7 city where people can live, work and thrive on the Canary Wharf estate and enjoy all the benefits: great transport links, access to green spaces and waterside living; and a wide range of amenities including an award-winning arts and events programme. Canary Wharf's retail offering comprises over 300 shops, including grocery stores, pharmacies, health clubs, bars and restaurants, all within 15 minutes' walk. The Company's current £2bn construction activity and pipeline includes more than 500k sq ft NIA of commercial properties and over 2,300 new homes for sale and rent.