Job Description
Executive Assistant
Location: Perth, Scotland
Employment Type: Full-time Permanent
Reporting to: CEO
The Opportunity
Some roles "support" a CEO.
This one brings structure, discipline and accountability to the entire leadership team.
Our client is a growing Passive and Structural Fire Protection business operating in one of the most regulated sectors in construction. Compliance is not a box-ticking exercise here. It is the difference between average and exceptional.
They are looking for a confident, commercially aware Executive Assistant who is comfortable operating at senior level and who is not afraid to challenge when standards slip.
If you enjoy being the person who brings order to complexity, this will suit you.
Why Join Them
Our client is an independent, specialist business with a strong reputation for technical excellence and integrity within the fire safety sector. Their work goes far beyond box-ticking they operate at the cutting edge of fire protection, providing consultancy and inspection services that help ensure safety, compliance and long-term accountability.
The business is led by highly experienced industry specialists with decades of practical knowledge, and a clear vision for growth. While well-established, they remain ambitious which means there is real scope for you to:
- Make a visible, meaningful impact
- Work closely with experienced industry leaders
- Shape how the business operates as it grows
- Develop your career in a professional, supportive environment
Attractive Salary & Benefits Package
- £33 - £35K per annum
- Private health care
- Dental care and loss of earnings insurance
- 30 days annual leave
- Flexible working
- Company-sponsored outings and social events
The Role
You will work directly with the CEO and Senior Leadership Team, ensuring time, priorities and information are managed with precision.
This is not a purely administrative position. It requires judgement, discretion, authority and the confidence to push back when needed.
Key Responsibilities
- Provide high-level executive and strategic support to the CEO and SLT
- Manage scheduling across multiple projects and stakeholders
- Drive and structure leadership meetings, tracking objectives and ensuring follow-through
- Act as a confident liaison between leadership, clients and contractors
- Maintain rigorous document control and reporting standards
- Coordinating business travel arrangements
- Bring clarity, structure and accountability across operations
- You will be expected to hold senior stakeholders to account. Politely, professionally, firmly
- Oversee one other employee, providing guidance and ensuring tasks are completed efficiently
About You
Essential:
- Experience in ISO/Achilies/Constructionline
- Proven experience as an Executive Assistant supporting senior leadership
- Strong document control and reporting capability
- Excellent written and verbal communication
- Proficient Microsoft Office skills, particularly Outlook, Excel and PowerPoint
- Exceptional organisational and prioritisation ability
Highly Desirable:
- Experience in construction, engineering, compliance or regulated sectors
- Experience within a growing or operationally complex business
Who This Role Suits
You are likely to be someone who:
- Notices the detail others miss
- Prefers structure to chaos
- Is comfortable saying "no" when needed
- Sets high standards for yourself and others
- Thrives in compliance-heavy environments
- Communicates directly and professionally
- Takes ownership rather than waiting for instruction
- You are calm under pressure. You do not get flustered. You bring order.
Their Values
Everything they do is guided by their core values:
- Integrity They do what they say
- Reliability They deliver consistently
- Care Safety and quality matter
- Proactivity They anticipate and act
- Collaboration They work as one team
This is a genuine opportunity to operate at senior level within a growing, quality-driven business where standards matter. If you are confident, structured and ready to take control of complexity rather than be controlled by it, our client would like to hear from you.
As part of the application process, candidates will be asked to complete a short questionnaire. This helps ensure the role and company culture are the right fit for you and that you're the right fit for them.
