Part Time Receptionist/Administrator

Firmin Recruit are delighted to be assisting our established client based in Gravesend to find an experienced permanent Part-Time Receptionist/Administrator.

Our client is a well-established Commercial/Residential Lettings company who have been established for many years and deals with Residential, Commercial, Property management over several offices in Kent. Our client is looking for an experienced Part-Time - Receptionist/Administrator to join their friendly team at their Gravesend office.

Overview of Role:

As the first point of contact for the Company, you will interact with clients, employees, and general members of the public. The role requires a high level of professionalism.

Summary of Duties:

• Ensure a professional "front of house" beginning-to-end client service, ensuring all visitors and or queries are attended to in an appropriate manner
• Organising and maintaining the meeting rooms, reception, and communal areas, including managing issues related to facilities in the meeting rooms
• Meeting and greeting all incoming guests into offices, including preparing rooms each morning, and providing tea/coffee service to guests
• Operating the switchboard in a professional and efficient manner, ensuring all calls or enquiries are responded to in a timely manner and forwarded to the correct dept
• Reporting and managing Photocopier/Printer faults and receiving ink stock levels
• Carry out general administration duties as and when required
• Assisting with the archiving of old files and recalling them when required.

Suitable Candidate:

• Previous reception/administration experience is essential
• High standard of written and spoken English, especially grammar, spelling, and attention to detail
• Self-motivated with a methodical and organised approach
• Ability to effectively prioritise and multi-task
• Excellent people skills
• Ability to effectively communicate both orally and in writing with peers, managers, clients, contractors etc.
• Dependable and flexible as well as possessing the ability to maintain a high level of confidentiality
• Proactive, and able to take responsibility for own work
• Good working knowledge of Microsoft Office packages
• Ability to regularly cover holidays including school holidays

Hours:

Monday - 9am until 2 pm

Tuesday - 9 am until 5.30 pm

Wednesday - 5 hours either AM or PM previous receptionists rotated to suit themselves

Thursday - 9 am - 2 pm

Benefits:

22 days holiday with 2 extra days at Christmas and this increases by 1 day per year up to max of 25 days, Private Health Care after first year of service, Pension, Long Service Awards, Learning and Development programme in place from day one. etc.

Location: My client is located within five-minute walk from Gravesend train and bus station.

Parking: A parking space can be booked in the staff car park the day before if a space is available or a Town Centre worker parking permit can be obtained for from Gravesham Borough Council to obtain cheaper parking.

If you have the necessary skills, and would like more information about this role, please send your CV. This role is a permanent role working directly for our client.

Firmin Recruit is an agency working on behalf of our client.