Personal AssistanT

On behalf of our client, we are seeking to recruit a Personal Assistant to join them on an initial 3-month contract. As the Personal Assistant, you will be responsible for managing the executive's schedule, organizing meetings, and handling correspondence to ensure smooth daily operations. You will coordinate travel arrangements, prepare important documents, and act as a liaison between the executive and other stakeholders.

Role: Personal Assistant
Pay: 22 - 25 per day via Umbrella
Location: Malmesbury
Contract: Monday- Friday, 08:00 - 16:30pm - 3 months FTC
IR35 Status: Inside

Responsibilities

• Proactively organises and manages Outlook diary
• Understand director's priorities and make appropriate decisions on accepting, prioritising and delegating meeting requests. Monitor acceptances and declines
• Track action requirements from meeting minutes and manage diary to ensure completion in advance of deadlines
• Co-ordinate the agenda for monthly "All Hands" reviews which provide major updates to the cross-functional, global EC, L & AB community
• Manage the home trial inventory of machines owned by the team, including checking-in and checking-out machines for offsite use
• Manage community access for secure SharePoint, MS Teams and Teamcenter pages
• Management information reporting and analysis and creation of reports for the business function where needed
• Prepare materials and information for projects and meetings where required by director
• Coordinate inputs from leadership team as required for reports and projects
• Write communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholders
• Deal with sensitive or confidential information appropriately and retain discretion

Essential Skills:

• Proficient in Microsoft Outlook, PowerPoint, Word, Excel, OneNote, and MS Teams
• Experience as a PA or Administrator able to work in a dynamic and fast-moving organisation
• Exceptional organisational and planning skills with a 'can-do' attitude
• Ability to communicate at all levels of the business, flexing style as appropriate
• Able to adapt to the changing needs of the director and able to react quickly to urgent priorities
• Strong communication skills, both verbal and written
• Confidence in decision making and prioritisation of tasks
• Experience of managing a demanding diary and inbox
• Confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment
• Ability to demonstrate initiative and to suggest improvements to processes
• Sensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentiality
• Excellent attention to detail

If you are interested in applying for this position and you meet the requirements, please send your updated CV to: Natalie Dalkin at Line Up Aviation

Line Up Aviation has carved its own place in the recruitment of Aviation and Aerospace personnel all over the world for more than 30 years. We work with some of the industry's best known companies who demand the highest standard of applicants.

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