Purchasing Assistant

Purchasing Assistant

Job Location
Aberdeen

Reports to:
General Manager - International

Supervises:
Nil

Job function/Scope:
To support with day to day administration, purchasing and order processing task, ensuring deadlines are met in accordance with customer or company requirements. The role placement is designed to support the expansion of International Team operational.

Roles & responsibilities:

General Administration duties, including filing, maintaining accurate data, compiling reports, managing diaries, scheduling meetings, taking minutes, expenses record, dealing with incoming and outgoing correspondence

Responsible for daily ordering processing duties for all clients accounts, generating sales order or purchase order when required.

Co-ordinate and providing support for all logistics and order related matters

Expediting and tracking orders on a weekly basis, organising air console shipment, managing all importing and exporting task

Sourcing and liaising with suppliers regarding price, availability and lead times

Negotiating contracts with suppliers, maintaining strong relationships with vendor, keeping up to date with industry trend.

Maintaining good bookkeeping record, ensuring both supplier and client are paid promptly.

Providing procurement support, quoting, liaising with client on all purchasing, supply chain related matter

Ability to multi-task, perform under pressure and working to tight deadlines.

Job Description & Person Specification
Performance Measure
Accuracy of data
Attention to detail
Customer satisfaction
Service delivery
Comply with process and procedures

Qualifications and experience
Microsoft Office experience is essential for all Grades
HND level qualifications
Experience in a similar role for one year

Core Competencies
Communication - Excellent communication and interpersonal skills, you will be able to build strong working relationships with all levels and be able to influencing and collaborating with others with ease.

Customer Focus - A commitment to providing a good customer service.

Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.

Team Working - Ability to work within a team and on own initiative.

Reliability - Takes responsibility for personal performance.

Results Orientation - Striving to improve or meet a standard of excellence.

Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.