Job Description
An exciting maternity cover PA opportunity for 9 months, possibly longer, to join this award-winning and friendly architecture practice as a Personal Assistant to a Partner. Based in their offices in Farringdon, this is a Monday to Friday in-studio position, with one day working from home. Salary is dependent on experience, up to £50k.
Personal Assistant benefits include: dog visits, volunteer days, 4.5% pension, health insurance, complimentary daily breakfasts.
The successful candidate will need to demonstrate previous PA experience gained in a busy, professional, deadline-driven environment. An architecture practice background is preferred. The PA will be a self-starter who can prioritise their own workload with minimal supervision, an excellent communicator who enjoys building effective working relationships, and someone with a keen eye for detail who is highly organised.
Working alongside other Team Coordinators/PAs, this Personal Assistant position supports at a Partner level.
Personal Assistant responsibilities include:
• Extensive diary management and PA duties for the Partner
• Managing a busy inbox
• Typing and formatting letters and reports
• Creating/editing tables in Excel for monitoring project invoices
• Preparing/editing PowerPoint presentations
• Arranging travel and itineraries
• Managing project-related files, ensuring correct filing of both digital and hard copy documentation
• Responding to correspondence (post and email) as required
• Liaising with the accounts department to chase and complete monthly project reports and weekly timesheets
• Arranging QA inductions for new staff
• Ensuring the Partners and Directors timesheets and expenses are completed and up to date
• Managing and issuing project invoices to clients
• Tracking team holidays and updating the tracker
• Assisting with the organisation of team events and/or meetings, including the annual summer and Christmas parties
Early March start available.
IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors ranging from creative start-ups and third sector organisations to companies within professional services. We have extensive experience of the London market and throughout our careers have nurtured long-term, respectful relationships with candidates, enabling them to reach their potential. Due to high volumes, we are unable to respond to every application. Successful candidates can expect to be contacted within 5 working days.
