Safeguarding Administrator

Safeguarding Administrator

Location: Rotherham College, Rotherham

Salary: £24,930 (£21,478.15 pro-rata) a year + benefits

Vacancy Type: Permanent

Hours: Full time, term time (37 hours each week, 38 weeks worked)

About the Role

The Safeguarding Administrator acts as the central 'safety net' for the RNN Group.

The primary purpose of this role is to provide a dedicated triage and oversight function for all welfare and confidential logs recorded on student management systems. By managing the high volume of daily digital entries, this role ensures that urgent risks are identified immediately, allowing frontline Safeguarding Leads and Mentors to focus on direct student intervention and complex casework.

As a Safeguarding Administrator, you will serve as the central hub for the Group s welfare monitoring, ensuring that student safety remains our highest priority through meticulous data management and rapid response. You will be responsible for the continuous live monitoring of systems such as ProMonitor and CPOMS, conducting initial triages on approximately 30+ new entries daily. By categorising these logs by urgency and risk level, you will identify high-priority "Red Flag" cases and ensure they are escalated to the Group Safeguarding Lead or Campus Leads.

You will act as the primary bridge between incoming data and our internal records, ensuring that every learner arrives with a comprehensive and transparent history. Your role is vital in maintaining our audit integrity; you will perform the administrative "close-down" of logs only when a resolution is fully evidenced, ensuring we meet 100% "closed-loop" standards for Ofsted and Local Authority inspections. Beyond just recording data, you will proactively chase practitioners for missing updates and scrutinise curriculum comments to ensure no subtle safeguarding concerns are miscategorised or overlooked.

You will act as a strategic filter between departments, allowing specialist practitioners to "buy back" time for face-to-face student intervention by handling administrative data gaps. This involves redirecting non-safeguarding issues, such as general attendance or behaviour, to the appropriate support teams. Furthermore, you will provide the Group with a "bird s eye view" of our data, preparing monthly reports that identify recurring patterns and emerging risks before they escalate into critical incidents.

This position is situated in a fast-paced environment where you must balance conflicting demands while maintaining a high quality of service. Because the role involves daily exposure to distressing or sensitive information, we are looking for an individual with a high degree of emotional resilience and professional detachment. You will need to develop a deep understanding of the wider Group structure to ensure that communication flows seamlessly and that the correct stakeholders are alerted to concerns without delay.

You will

You will need to have proven administrative experience, ideally within an education, social care, or healthcare setting. Experience within safeguarding children, or adults as well as previous use of ProMonitor or CPOMs would be advantageous but is not essential.

You will have a solid understanding of safeguarding principles and 'Keeping Children Safe in Education' (KCSiE), be able to handle sensitive, confidential information with high levels of discretion and professionalism and a proactive approach to system maintenance and a commitment to continuous improvement.

You will have Level 2 Literacy and Numeracy (or equivalent), and a Level 2 in Safeguarding. You will also be supported to achieve a Level 3 in Safeguarding Children and Adults as part of the role.

We understand that no candidate will perfectly match every qualification or criterion listed. If your experience differs from what we've outlined but you believe you can contribute to this role, we encourage you to apply!

Our excellent benefits and rewards package:

• Access to local government pensions scheme (with employer contributions from 17.7% to 23.68%)
• Access to our gyms, restaurants and salons
• Staff health & wellbeing and benefits schemes including in-house Occupational Health service
• Extensive wellbeing support through a digital Wellbeing Hub that offers a broad range of support for physical, mental, and financial wellbeing.
• Full, part time and flexible working hours available in many roles
• Free Parking available at all of our sites
• Fantastic career development opportunities including funding for teacher training, apprenticeships and various other industry recognised qualifications
• New FE teachers can also apply for grants of up to £6,000 in STEM subjects (conditions apply) through the teacher retention initiative
• Recruitment Referral Scheme for all employees, worth £200 per referral made

All candidates must have the legal right to work in the UK.

Closing date: Monday 2 March 2026 if you are shortlisted for this post, you will be contacted within a week of the closing date.

To Apply

If you feel you are a suitable candidate and would like to work for RNN Group, please click apply to be redirected to our website to complete your application.