Job Description
Conveyancing Assistant
Salary: 24,000 - 30,000
Location: Harrogate
Hours: Mon-Fri, 9am-5pm
Full-time, Permanent Position
This role is central to supporting our client's Conveyancing Fee Earners and ensuring our Client and Colleague Charters are upheld at every stage. As a Legal Assistant, you will play a key part in delivering an efficient, professional, and friendly service while supporting the smooth running of the department.
The Key Responsibilities of the Conveyancing Assistant:
Manage client matters in a timely and accurate manner using our case management system, Proclaim, ensuring compliance with standards and regulatory requirements
Prepare, organise, and archive legal files and supporting documentation
Provide diary management for Fee Earners, including booking client appointments and coordinating meetings
Produce client correspondence using audio typing, word processing, or digital dictation
Handle incoming telephone calls, enquiries, and requests from clients and third parties, ensuring all interactions are dealt with politely and efficiently
Manage incoming emails, post, photocopying, and general administrative duties
Order property searches and carry out necessary client ID checks
Assist with exchanges and completions under Fee Earner supervision
Manage Land Registry applications, including registering completed properties and following up as required
Prepare client bills and assist with managing account ledgers
Provide support to other assistants and the management team as needed
The Key Requirements of the Conveyancing Assistant:
Verbal communication: Ability to listen and respond to clients and colleagues in an approachable, respectful, and professional manner
Written communication: Ability to produce clear, concise communication using accurate spelling, grammar, and punctuation, reflecting the professional image of the firm
Organisational ability: Ability to prioritise tasks, manage time effectively, and work efficiently
Strong IT proficiency: Confident using Microsoft Office and the case management system Proclaim
Teamwork: Ability to treat colleagues with respect, contribute positively to the workplace, and support a friendly working atmosphere
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
