Legal Secretary - Commercial Real Estate

LEGAL SECRETARY - COMMERCIAL REAL ESTATE
Location: Hertfordshire or City of London
Salary: Up to £40k
Hours: 37.5 hours per week Monday - Friday, 9:00am - 5:30pm
Contract: Permanent, Full-Time

The Company
An excellent opportunity has arisen for an experienced Legal Secretary to join a highly regarded commercial law practice with a strong professional reputation and a collaborative, flexible working culture. This firm is committed to supporting employee development and offers a positive environment where you can learn, grow, and progress within your legal career.

The Role
Working within the Commercial Real Estate team, you will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of transactions and client matters. This is a varied position suited to a proactive individual who thrives in a busy, deadline-driven environment.

Key Responsibilities
Copy and audio typing legal documents using systems such as Word, iManage, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
Proofreading, amending, formatting and transcribing documentation
Converting PDFs to Word and producing documents in house style
Managing dictation via Bighand
Handling telephone and email enquiries professionally and relaying messages promptly
Printing, scanning and photocopying documentation
Supporting AML processes and completing searches
Preparing and submitting SDLT and Land Registry applications, including drafting forms (AP1, TR1), responding to requisitions and uploading documents
Managing post-completion formalities such as notices of transfer/charge and deeds of covenant
Conducting Land Registry searches, requesting office copies and expediting applications
Preparing lease and deed summaries and scheduling deeds
Liaising with lenders and local authorities to obtain documentation
Drafting correspondence to clients, HMRC, HMLR and solicitors
Opening and closing client files, including ID checks and compliance documentation
Compiling sales packs, preparing replies to CPSEs and drafting basic reports on title
Preparing invoices, BACS/TT payments, checking ledgers and verifying bank details
Supporting credit control by issuing overdue payment reminders
Coordinating diary management, meetings and virtual appointments (Teams/Zoom)
Providing ad hoc administrative support across departments as required

Key Skills & Experience
Previous Legal Secretary experience, ideally within Commercial Real Estate
Exceptional attention to detail and strong organisational skills
Ability to prioritise workloads in a fast-paced, transactional environment
Advanced IT skills including Outlook, Word, Excel, PDF software and DocuSign
Strong understanding of legal processes and practice
Excellent communication skills with a professional telephone manner
High standard of grammar and spelling
A proactive, adaptable and team-focused approach

Benefits
25 days annual leave
Discretionary perks
Statutory pension
Death in Service (4x salary)

Please note: This job description is not exhaustive, and additional duties may be required to support the needs of the business.
Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days if you have been shortlisted.
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