IP Administrator

Are you an experienced administrator with exceptional attention to detail?

Do you enjoy working in a structured, deadline-driven environment where accuracy and compliance are essential?

Our client is one of the leading LLP Firms in the UK and is now seeking a proactive and organised IP Administrator to join their Oxford office, supporting fee earners in delivering a timely and efficient service.

This is a varied administrative role, working within a professional environment, ensuring case records are maintained accurately and official procedures are followed in line with regulatory requirements. The ideal candidate will bring strong organisational skills, excellent communication, and a strong ability to thrive in a fast-paced environment.

Key Responsibilities:

• Process incoming communications and ensure relevant data is accurately recorded within the firm s case management system (Inprotech).
• Generate and forward documentation to internal and external clients.
• Manage electronic filing and correspondence within the document management system.
• Monitor due date and reminder lists, ensuring actions are completed within required timescales.
• Liaise with external parties to resolve queries and obtain instructions.
• Record service charges and generate invoices where applicable.
• Prepare and send standard letters and documentation, including reminders.
• Assist with the preparation and filing of Intellectual Property applications.
• Support post-filing processes to ensure applications progress efficiently.
• Provide general administrative support, including scanning, copying, and phone handling.
• Ensure compliance with the firm s quality management systems, policies, and procedures.

Key Skills & Experience:

• Previous administrative or legal secretarial experience
• Strong written and verbal communication skills
• Good IT skills, including Microsoft Office and Outlook
• Experience within intellectual property (preferred but not essential)
• Highly organised with strong attention to detail
• Ability to prioritise workload and meet strict deadlines
• Self-motivated with a proactive approach
• Ability to work independently and as part of a team
• Professional and discreet when handling confidential information

Additional Information:

• Monday Friday, 9am-5pm
• Hybrid working Minimum 2 days in the office
• 26 days annual leave plus statutory holidays
• Contributory pension scheme
• Life assurance
• Private medical insurance (after 12 months)
• Permanent health insurance (after 12 months)

To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with me on LinkedIn via the following link: (url removed)/