Magic Carpet Project Coordinator

Magic Carpet Project Coordinator

£15,135 Pro Rata (£28,000 FTE)

Part time, permanent (20 hours per week)

About us

Exeter Community Initiatives is a dynamic charity working in Exeter and across Devon. Exeter Community Initiatives works to ensure that people are supported at an early stage to reduce the risk of crisis, promote empowerment and allow people to thrive in happy, strong and diverse families and communities.

About the role

We are looking for a responsible and experienced Project Coordinator to oversee the delivery of the Magic Carpet Art project. The ideal candidate will be a passionate advocate for the arts, committed to ensuring accessible and inclusive creative workshops for people with disabilities and mental health challenges.

Key Responsibilities:

• Taking responsibility for the delivery of the Magic Carpet project, ensuring our activities are accessible, inclusive, relevant and impactful.

• Managing the workload of the project team, ensuring that all work is completed to a high standard and within a timely manner.

• Monitoring of project outcomes; ensuring regular review and sharing of data and feedback, and completion of necessary internal and external reporting.

• Monitoring of budget and ensuring spending is as planned.

• Overseeing the communications and promotion of Magic Carpet to maximise attendance and reach, in line with ECI brand guidelines.

• Proactively developing Magic Carpet to meet the emerging needs of service users.

• Inform the Senior Management on the progress and future of the project.

• Work closely with Magic Carpet Manager to coordinate the delivery of one-off events such as exhibitions, festivals, performances and trips

• Build and maintain strong, supportive relationships to understand and meet individual needs.

• Ensure inclusivity by identifying and reducing barriers, managing due diligence and ensuring best practice.

• Actively support the recruitment, induction and onboarding of volunteers ensuring placement across all activities.

Key Outcomes:

• The project is promoted, and events and workshops are well attended.

• Project outcomes meet the obligations and expectations of our funders.

• Volunteers are well trained and supported and retention is good.

• Budget is controlled and all financial procedures are followed.

• Business process and service improvements are identified and delivered.

• Activities meet beneficiaries needs and are being delivered to a high standard.

• Collaborate with other agencies as needed to meet project aims.

• Peer support activities are being developed and are meeting peoples needs.

• Project plans and risk assessments are implemented.

• Project activities are reviewed with beneficiaries and volunteers and demonstrate continuous improvement.

Candidate Requirements

Essential

• Experience in effectively managing and supporting staff and volunteers.

• Well qualified/experienced in their field to inform the SMT on the direction of the project and regarding risks.

• Excellent inter-personal and communication skills with all types of stakeholders.

• Experience of support work, workshop delivery or similar experience with individuals or groups.

• Able to be non-judgemental and empathetic, treating people as individuals and equals.

• A demonstrable understanding of factors that contribute to social exclusion.

• Ability to empower people, support individual growth and promote independence.

• Experience of organising and delivering events such as workshops/training.

• Understanding of and commitment to confidentiality and maintaining appropriate boundaries.

• Commitment to Equal Opportunities.

• Ability to work flexibly as part of a team and on their own initiative.

• Experience of coaching. Experience of working in or running group activities.

• Understanding and experience of monitoring and evaluation.

• Understanding of the creative arts and health and social care sectors

• Adult Safeguarding training and experience in working with adults with learning disabilities.

Desirable

• Experience of delivering accessible and inclusive workshops with a creative focus.

Location, Commitments and Terms & Conditions

• Permanent, part time role (20 hours per week)

• Some evening and weekend work required

• Enhanced DBS required

• Hybrid working locations (home/office blend)

• Able to travel for work (either own transport or public transport)

• 26 days holiday plus bank holidays with 1 extra day for each full year of service, up to 31 days

• A Pension Scheme is available with a 5% contribution from the employer, provided it is matched by a minimum contribution of 3% from the employee

• Subject to a six-month probationary period with an initial review after three months