Purchasing Administrator

A fast-scaling, multi-brand direct-to-consumer eCommerce group is seeking a Purchasing Administrator to support the efficiency and accuracy of its purchasing and stock management operations at its Poole-based head office.

This is a fully office-based role, central to ensuring seamless stock availability, supplier coordination, and effective communication across key departments including Marketing, Warehouse, and Customer Care.

As Purchasing Administrator, you will take ownership of purchase order processing, ERP data management, and supplier liaison. You ll ensure inbound stock is tracked accurately, internal systems remain up to date, and teams across the business are informed of stock availability. You will also support new product launches, manage back orders and discontinued lines, and help maintain smooth day-to-day operations.

This role is ideal for someone highly organised, detail-driven, and commercially aware, who enjoys working cross-functionally and takes pride in operational accuracy.

• Office-based role in Poole

• Flexible working hours (following probation period)

• Training and development opportunities

• Exciting social events, including trips abroad

• Salary up to £30,000 DOE

• Maintain accurate data entry and stock records within the ERP system

• Raise purchase orders and liaise with suppliers regarding inbound stock

• Provide regular updates to internal teams on stock availability

• Manage back orders, ensuring timely resolution

• Update task boards to support smooth new product launches

• Manage discontinued product lines and related system updates

• Provide ad-hoc administrative support to wider teams as required

• Minimum 1 year of experience in an administrative role

• Experience working with ERP systems and maintaining accurate data records

• Familiarity with purchasing processes and supplier communication (preferred)

• Proficient in Microsoft Excel for reporting, data analysis, and stock monitoring

• Strong attention to detail and organisational skills

• Confident communicator with the ability to liaise effectively with suppliers and internal teams

If you re an organised and detail-oriented administrator looking to develop your career within purchasing and supply chain operations, this is an excellent opportunity to join a collaborative and growing organisation. Please contact Ellie at Rubicon for more details.