Payroll & Pensions Officer

Easy Heat Systems are recruiting for Payroll & Pensions Officer to join their dynamic team in Scotland.

• Salary - £ competitive DOE
• Holidays: 30 days. 1 additional per year of service, maximum of 5. Buy additional 5
• Pension
• Employee Referral Scheme
• Location - Scotland - Perth
• Full-time / Permanent

Easy Heat Systems are one of the UK's leading low carbon energy services providers, specialising in delivering innovative large-scale renewable and energy efficient projects. We transform buildings and landscapes to create places where people enjoy living, visiting, and working.

Our successful partnerships with public sector and commercial clients have delivered affordable housing, infrastructure, and recreational spaces to further our clients social, environmental, and economic goals.

Regardless of sector or scope, every project is built on trusted partnerships, industry best practice and a determination to deliver cost certainty, value, and sustainable infrastructure.

• Process end-to-end payroll for employees, ensuring accuracy and timeliness of payments
• Calculate and process statutory deductions, including income tax, National Insurance contributions, and pension contributions
• Administer employee pension schemes, including enrolment and cyclical re enrolment, contributions, and liaising with pension providers
• Ensure compliance with payroll regulations, tax laws, and pension auto-enrolment requirements
• Calculate wages, overtime, sick pay and deductions (e.g., tax, pensions, NI contributions, SSP)
• Stay updated with changes in payroll and pension legislation and communicate any necessary updates or changes to the HR team
• Process and distribute employee payslips, P60s, and other statutory payroll documents
• Handle payroll-related inquiries and provide support to employees regarding payroll and pension matters
• Reconcile payroll data from timesheets and time and attendance systems, including salaries, benefits, and deductions, and resolve any discrepancies
• Collaborate with the HR team to maintain accurate employee data in HRIS and payroll systems
• Prepare and submit required payroll-related reports to relevant government agencies, such as HM Revenue & Customs
• Support year-end payroll processes, including the production of annual P11D forms
• Assist in implementing and testing payroll system upgrades or changes
• Maintain confidentiality and data protection standards in handling sensitive employee payroll and pension information
• Provide guidance and support to employees on pension scheme options, contributions, and retirement planning
• Collaborate with external auditors and pension providers for audits, compliance checks, and resolving issues

• Minimum of 3 years of experience of Payroll is essential
• Solid experience of working as a UK Payroll Administrator or similar role, with a focus on pensions administration
• Experience of using Sage 50 Payroll and other HR systems
• Proficient in using MS Office applications, particularly Excel, for data analysis and reporting
• In-depth knowledge of UK payroll processes and legislation, tax regulations, and pension legislation, including auto-enrolment and cyclical re enrolments
• Strong attention to detail and accuracy and confident with calculations
• Familiarity with pension scheme administration, contributions, and compliance requirements
• Strong understanding of statutory deductions, including income tax and National Insurance contributions
• Excellent attention to detail and accuracy in processing payroll and pension data
• Knowledge of HRIS systems and their integration with payroll systems
• Excellent organisational and time management skills to handle multiple payroll cycles and deadlines
• Strong communication and interpersonal skills to effectively address employee inquiries and concerns related to payroll and pensions
• Understanding of data protection regulations and confidentiality requirements in handling employee information
• Ability to work independently and collaboratively in a team environment
• Strong problem-solving skills with the ability to identify and resolve payroll and pension-related issues
• Knowledge of pension schemes and options available in the UK market
• Continuous learning mindset to stay updated with changes in UK payroll and pension regulations and best practices

Please note we do not provide sponsorships to those who require it and will only accept applications from those who have full rights to work in the UK with no restrictions and IDLR/Full Settlement status. Please provide status on applications.

Our inclusive workplace welcomes and values all candidates from all backgrounds, we believe that diversity enhances our ability to innovate and serve our customers effectively. We are an equal opportunity employer and strive to create an environment where everyone feels respected, supported, and able to bring their authentic selves to work. If you require any reasonable adjustments to participate in the recruitment process, please let us know, and we will do our best to accommodate your needs.