Human Resources Administrator

JRRL is looking for a Human Resources Administrator to join a successful financial services client based in London. This is an excellent opportunity for an experienced Administrator or someone looking to start their career in Human Resources. You will be providing HR administration support across the business and have the opportunity to be involved in all aspects of HR.

Duties for the Human Resources Administrator:

All recruitment administration, including the preparation of job adverts, liaising with recruitment agencies, managing the recruitment Applicant Tracking System (ATS), arranging interviews and preparing interview packs

Manage the new starters process from offer documentation and induction through to administering the probation reviews, liaising with department to ensure the process runs smoothly

Ensure that new starters are set up on all internal systems and pre-employment checks are completed in a timely manner

Deal with all aspects of training administration for courses and company sponsored qualifications ensuring staff attending courses receive all the necessary pre and post paperwork including joining instructions in a timely manner

Assist with the CPD Under IDD process, maintaining up to date and accurate training records, and preparing quarterly training reports and graphs in time for quarterly meetings

Collate sickness records, chase up outstanding Self Certificates/Statements of Fitness, ensuring any issues are brought to the attention your line manager

Monitor the HR inbox, responding to routine queries and requests from line managers and employees in a courteous prompt manner liaising with the wider team where necessary to resolve queries

Administer maternity, paternity, parental leave, leaver procedures and handle any related queries

Assist with benefit renewals, and dealing with all ad hoc aspects of administration for employee benefit changes

Assist with the preparation of salary review/bonus/promotion/termination letters

Update both the HR systems and manual personnel records to ensure that timely and accurate information is available at all times

Provide regular and ad hoc management information reports

Manage Long Service Awards process

Prepare information for Payroll to ensure all new starters, leavers and changes are captured

Process invoices and company credit card statements, liaising with other departments and suppliers

Provide a general administrative service for the team including post, stationery and general administrative duties as required

Facilities administration issues including updating and maintaining registers in relation to annual contracts, liaising with suppliers and contractors to resolve queries

Person Specification for the Human Resources Administrator:

Degree educated (minimum 2:1) ideally HR related/proven administrative experience in a similar fast paced, professional environment

Excellent verbal and written communication skills

Advanced in using Microsoft Office suite i.e. Word, Excel, PowerPoint and Outlook

Highly organised with meticulous attention to detail

Demonstrates a can do attitude

Ability to build effective relationships at all levels

Appreciates and understands the need for confidentiality in dealing with all HR issues

Is a co-operative team member

Displays a flexible, adaptable approach and always rises to new challenges

Remains positive despite difficulty, disappointment and when under pressure

Builds rapport with colleagues

Is aware of personal development needs and raises issues with manager to help improve effectiveness. Takes on board comments about development needs and is always willing to learn

This Human Resources vacancy is a fast paced, varied, and crucial role within a busy HR department offering ownership and the opportunity to get involved in projects and initiatives.

This role is a full-time, permanent position. The salary range reflects the candidate's level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above