TRANSPORT ADMINISTRATOR

TRANSPORT ADMINISTRATOR

NG16, NOTTINGHAMSHIRE

£13.46 PER HOUR

MONDAY FRIDAY 9:00AM 6:00PM

TEMPORARY ONGOING - MAY GO PERM

LOOKING FOR SOMEONE TO START ASAP

The Role

Due to ongoing growth of the business my client is looking for an additional Transport Administrator to join their team.

You will help keep their HGV fleet safe, compliant and well maintained. You will work closely with the Compliance Manager, internal teams and external contractors to ensure vehicles are roadworthy and operations run smoothly.

Duties

• Schedule and coordinate MOTs, servicing, brake tests and general maintenance
• Maintain accurate records of all fleet maintenance for internal and external audits
• Manage and categorise vehicle defects, prioritising repairs
• Administer fleet systems including SmartCheck and ensure timely updates
• Liaise with operations teams to minimise disruption during vehicle downtime
• Coordinate repairs and servicing with on-site and third-party providers
• Manage documentation including vehicle folders, insurance claims, and compliance paperwork
• Track and report on fleet-related expenditure
• Administer driver fines (parking, speeding, tolls) and maintain status records
• Ensure vehicles are correctly registered on congestion systems and operator licences
• Oversee temporary vehicle and trailer management
• Attend daily/ weekly admin meetings and represent the fleet team

Experience Required

• Previous experience in transport or fleet work is essential

• Strong attention to detail with a positive, professional attitude

• Good communication skills and confidence on the phone

• Able to work independently and manage changing priorities

• Comfortable using Excel and Microsoft Office

EMA25