Accounts Payable Assistant

Recruiting - Accounts Payable Assistant

Accountancy Matters offers a complete outsourced accounting solution to golf clubs, golf centres, and golf & country clubs across the UK. Our specialist team of bookkeepers and accountants operates from our Hampshire office in the village of Hartley Wintney, as well as our Midlands office in Lichfield, Staffordshire.

We are seeking an experienced Accounts Payable Assistant to join our dedicated team in Hampshire. Working alongside our four Finance Managers based at our head office, you will be part of a small but growing and adaptable team, committed to delivering exceptional service to our clients. This role will suit an individual with a strong work ethic who is eager to grow personally and professionally within a supportive environment.

Package & Benefits:

• Salary dependent on experience, up to £28,000.
• Contracted 35 hours per week (Monday to Friday).
• Training and advancement opportunities.
• Free on-site parking: office located in the beautiful village of Hartley Wintney.
• 25 days holiday plus bank holidays.

Position Overview:

As Accounts Payable Assistant, you will work across multiple entities, collaborating with stakeholders to ensure accuracy, efficiency, and best-in-class service. The role involves managing high volumes of invoices, maintaining supplier accounts, processing expenses, and ensuring timely communication and resolution of queries while continuously looking for improvement opportunities within processes and systems.

Key Responsibilities:

• Manage AP mailboxes, documentation, and supplier communication
• Process 1,000+ purchase invoices monthly using invoice management systems
• Handle credit card transactions and employee expenses efficiently
• Maintain and reconcile supplier accounts, statements, and remittances
• Communicate effectively with suppliers and internal stakeholders
• Support continuous improvement of AP procedures and systems.

About You:

• At least 2 years of experience in an Accounts Payable role
• Proficiency in Excel, Word, and Outlook (experience with Xero advantageous)
• 100% office-based role; you must have your own transport
• Live within a 30-minute commute of our Hartley Wintney office