Job Description
Induction & Access Coordinator
Role
The Induction & Access Coordinator, as an essential part of the wider security team, is responsible for the smooth operation of the project wide access control and workforce management system. Reporting to the Induction and Access Lead, the successful candidate will act as the go to for anything Induction related queries for all 23 main site compounds and offices, managing all aspects of the induction process, knowledge of the competency framework, managing the workforce management system as per requirements set by project stakeholders. They will be approachable, a team player and must have excellent communication skills to assist in liaising with our staff, sub-contractors and visitors.
The Induction & Access Coordinator is responsible for:
- Managing Access control
- Understanding competency management when uploading and verifying documents
- Managing the induction day for the project
- Troubleshooting with supply chain organizational administrators
- Maintaining the induction email box daily
- Verifications and checking of profiles for induction
- Action vetting clearance emails
- Maintain all induction processes via the Engage process and create the documents
- Maintain the procurement approval process before adding a new supply chain to the system
- Maintaining and chasing expired documents
- Briefing and guidance to the project team, subcontractors, suppliers and 3rd parties on any developments to the system
- Representing the client to ensure that the joint venture's interests and commitment for security and safety are aligned with their needs
- Reporting any breaches or abuse of the system and escalation to the Security Systems Manager
- Driving innovation and the upskilling of the project team in all security systems matters and continuous improvement
- Support the wider Health Safety and Security team in the rollout of specific Health and Safety briefings and behavioral change program 'Love for Life'
Essential Qualifications & Skills
- Excellent communication and interpersonal skills
- Experience in working within a fast paced environment and team
- Experience as a systems coordinator or similar role
- Knowledge of competency management systems
- Good knowledge of data privacy law and GDPR
Desirable Qualifications & Skills
- Experience on a similar size construction project
- Experience in management systems
- Knowledge of induction process and procedures
- People/Systems related skills
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
