Estate / Property Manager - Owner's Representative

Full-time or Part-time - Experienced Professionals Welcome)

Location: Cardiff
Contract: Permanent (subject to probation)
Hours: Full-time or part-time (flexible - outcome focused)
Salary: £40,000 - £55,000 as a guide (full-time equivalent).
Remuneration for part-time arrangements will be agreed on a pro-rata basis for the right individual.
Employer: Private property owner (not an agency)

Overview

We are seeking an experienced and reliable Estate / Property Manager to act as the Owner's Representative for a privately owned property portfolio in Cardiff.

This is a senior, hands-on role for someone who can take over the day-to-day coordination, decision-making, and oversight of the business as the owner steps back from operational involvement.

The role is not about growth or expansion. The focus is on stability, continuity, and sensible management of an established portfolio.

The Role

The successful candidate will effectively replace the owner as the central point of judgement and coordination, working with:

• Existing external managing agents (commercial and residential)
• An in-house accountant
• An experienced administrative assistant
• External legal and professional advisers (with paralegal support)

You will be trusted to manage issues as they arise, decide what can be handled internally, what should be delegated, and what needs escalation.

Key Responsibilities

• Act as the owner's representative across all property matters
• Coordinate and oversee managing agents, contractors, and advisers
• Provide direction and oversight to in-house admin support
• Deal with new or non-routine situations requiring judgement
• Oversee compliance, insurance matters, and general estate issues
• Review correspondence, legal issues, and escalations (with support)
• Provide clear, concise updates to the owner

Who This Role Is For

This role would suit someone who is:

• An experienced property, estates, or facilities professional
• Comfortable exercising judgement and taking responsibility
• Practical, calm, and organised
• Able to understand legal and financial matters at a working level (without needing formal qualifications)
• Looking for a stable, trusted role rather than career progression

Formal legal or accountancy qualifications are not required.

Professional property qualifications are welcome but not essential.

Working Style

This is a small, established business environment. The role is broad rather than narrowly defined and requires common sense, reliability, and the ability to manage people and situations.

Hours are flexible and outcome-focused. The owner currently spends approximately 5 hours per weekday on the business and expects the role to be similar, though the successful candidate may organise their time as they see fit.

Future Opportunity (Optional)

For the right individual, there may be scope in the future to discuss selective property investment or development activity using existing capital.

Any such activity would be entirely optional, subject to separate agreement, and structured so that the owner is not required to be operationally involved.

The primary focus of the role is the stable and effective management of the existing portfolio. Any future investment activity would only be considered once that position is secure and running independently.

Probation

An initial probationary period will apply, allowing both parties to confirm the role is the right fit before committing long-term.

Why This Role

• Direct relationship with the owner
• Genuine autonomy and trust
• Existing support structure in place
• No corporate politics or sales targets
• Long-term stability for the right person

How to Apply

Please send your CV together with a short note outlining your suitability for a senior, responsible role in a privately owned property business to Helen, email: