DBS Administrator (Fixed Term Contract)

Are you an organised, immediately available administrator with excellent database skills? We have a short term project focused on managing essential Disclosure and Barring Service (DBS) checks.

We are seeking a highly efficient and motivated DBS Administrator to join our team on a temporary fixed term contract till the beginning of April. You will play a vital role in coordinating the administration of our mandatory DBS check project, ensuring all records are up-to-date and compliance is maintained across the Trust.

The team works on a hybrid working pattern and you must be able to come into the office on a Thursday. This may include other days dependent on team needs.

This is a fast-paced role requiring immediate availability. This role is full-time and cannot be offered on a part-time basis.

Main duties of the job

As the DBS Project Administrator, you will be responsible for the full range of administrative and coordination tasks, including:

• Database Management: Accurately updating and maintaining the project's central database with current employee and DBS information.

• Communication: Drafting and sending professional, clear emails to employees and managers regarding their outstanding DBS requirements.

• Chase Management: Proactively chasing employees and departmental managers via email and phone to ensure timely completion of checks.

• Record Keeping: Maintaining meticulous, confidential, and accurate records of all project activities, correspondence, and completed DBS statuses.

• Coordination: Assisting with the general coordination and smooth running of the project administration.

Essential Requirements

• Immediate Availability: You must be available to start work immediately.

• Contract Length: Ability to commit to the full contract duration till the 4th April working full-time.

• Administrative Skills: Proven experience in a busy administrative role, ideally within a large organisation dealing with volumes of work.

• Database Proficiency: Strong working knowledge of databases (e.g., MS Excel, Access, or equivalent bespoke systems) with the ability to input, manage, and extract data accurately.

• Communication: An excellent command of both written and spoken English is essential for professional correspondence and communication with staff and managers.

• Organisation: Exceptional organisational skills, attention to detail, and a commitment to maintaining accurate records.