8 jobs found

Planner/Scheduler/Coordinator 35,296.00 ( 36,984.00 after 6 months) Huntress is currently looking to recruit a Planner/Scheduler/Coordinator to join our clients Planning Scheduling & Dispatch department in Cosham, Portsmouth. You will be joining a great team working within a fast-paced office. This will represent a challenging role, and fantastic opportunity for the right individual. In this busy role you will be deploying resources across the UK, a high level of computer literacy is vital. Due to a rotating shift pattern you must be comfortable working on a shift pattern. Responsibilities include: Scheduling responsive and planned appointments for field-based operatives across the business - utilising multiple works management systems Liaising with, and directing, field-based operatives Understanding response times and SLAs Identifying and escalating early warnings for risk to response times Understanding the difference between planned and responsive works We would be keen to hear from you if you have : Logical thinking with the ability to resolve problems quickly and effectively. Computer literate, with understanding of MS Office packages. Experience in customer service and working to targets is ideal - However this is not a call centre based role. Data input skills Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Vacancy: Repairs Scheduler Location: Worcester, Droitwich, Kidderminster & Redditch Sector: Social Housing Salary: 31,140.00 Start Date: ASAP Mobile Contract Think Recruitment are looking for an experienced Repairs Scheduler based in the Worcester, Droitwich, Kidderminster & Redditch area. Our client who is a well know Housing Association, is looking to expand the team with an experienced Repairs Schedular. As the central coordinator of our in-day operations, you'll play a vital role in ensuring our customers receive a smooth, reliable, and high-quality repair service. You'll be responsible for real-time scheduling, matching the right Multi-skill Trades Operative to each job, and ensuring appointments are kept and repairs are completed right first time. Ideally you will have carried out a similar role previously within the Social Housing sector. What You'll Be Doing: Championing a customer-first approach in all scheduling and communications. Managing real-time scheduling and resolving in-day issues to prevent service disruption. Coordinating emergency and out-of-hours jobs with on-call Multi-skill Trade operatives or subcontractors. Central point of contact to customers, and to operatives and the call centre to maintain workflow and customer satisfaction, providing updates as and when needed. Scheduling, support, coordination and administration support to our mobile workforce. Supporting continuous improvement and identifying opportunities to enhance service delivery. We're Looking For Someone: With proven experience of using scheduling or workforce management systems (e.g. DRS, Open Housing) and planning a field based multi-skill trades workforce, within a Housing repairs environment or within facilities/ construction. A strong customer-focused mindset with the ability to resolve queries and complaints professionally. Excellent communication and organisational skills. Demonstrates a proactive approach to managing both their own and others' workload, tasks, and job planning. Shows strong adaptability to changing priorities and effectively manages multiple, and at times evolving, demands. GCSEs in English and Maths (or equivalent). If Interested please call Deanna Bruton on (phone number removed) or Email (url removed) to find out more info.

Consultancy Coordinator Location: UK - Home based Salary: up to £35k base + up to £10k commission Contract Type: Full Time, Permanent What We Can Offer You: Hybrid Working, Performance-Related Bonus, Life Assurance, Vitality Private Healthcare, Additional Holiday Purchase, Health Cash Plan, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources! Why Do We Want You Phoenix Health & Safety (part of Wilmington plc) has a brand new opportunity for a Consultancy Coordinator to join our growing consulting team! We're looking for someone who is confident handling client conversations - including proactive outreach - and enjoys roles where organisation and communication really matter. You ll be comfortable supporting inbound and outbound calls, coordinating busy schedules, and keeping client journeys running smoothly from first contact onwards. If you're looking for a role with variety, ownership, and a mix of outreach, service delivery and business growth, we'd love to hear from you! Please note: To complete your application, you will be redirected to Wilmington Plc s career site. At Wilmington Plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme, please use the contact details provided once you have clicked apply ! Job Purpose, Tasks and Responsibilities Job Purpose You ll be the central point of contact for Phoenix's clients, combining coordination and business development. You'll handle inbound and outbound calls to warm and cold leads, book initial meetings, and support the sales process. Once a client is secured, you'll onboard them and manage the scheduling of consultations with our H&S Consultants. Tasks and Responsibilities: Client Coordination & Communication: • Act as the main point of contact for clients, managing inbound and outbound calls and emails. • Coordinate the client journey from enquiry through booking, delivery support, and follow up. • Issue confirmations and pre and post visit communications to ensure clients are well prepared. Scheduling & Diary Management: • Book and manage health and safety review appointments and follow up calls/visits. • Optimise consultant diaries for efficiency, travel, and service priorities. • Proactively manage changes, cancellations, and re-bookings, highlighting delivery risks where needed. Documentation & Administration: • Prepare and issue client documentation in line with Phoenix standards. • Track deliverables and ensure actions are progressed on time. • Maintain accurate records, templates, and version control. CRM & Reporting: • Keep CRM records up to date, including client status, notes, and next steps. • Produce basic management reports to support pipeline, delivery, and reappointment oversight. Commercial Support: • Support client retention and conversion through timely follow-ups and proposal support. • Capture and progress additional opportunities identified by consultants. • Contribute to improving client experience and identify process improvements. Quality & Ways of Working: • Ensure communications and records meet quality, audit, and compliance standards. • Follow agreed processes and escalation routes, helping to keep SLAs on track. • Take part in continuous improvement across systems, processes, and templates. What s the Best Thing About This Role You will be at the heart of Phoenix s consultancy services, ensuring clients receive a seamless, professional experience while working closely with consultants to support business growth and client success. What s the Most Challenging Thing About This Role Balancing multiple client journeys, schedules, and administrative processes simultaneously, while maintaining accuracy, responsiveness, and a high level of service. What We re Looking For To be successful in this role, you must have / be: • Demonstrable experience in a coordinator / scheduler / operations support role, ideally within a professional services, compliance, or field-based delivery environment. • Strong customer service and communication skills with the ability to build rapport quickly and handle challenging conversations professionally. • High level of organisation and attention to detail, able to manage multiple moving parts simultaneously. • Strong commercial awareness: understands the importance of conversion, retention, and delivering a premium client experience. • Excellent written English, able to produce clear, client-ready communications and maintain accurate records. • Confident IT user (Microsoft 365, CRM/workflow tools); able to learn new systems quickly and work with structured templates. • Able to work calmly under pressure, prioritising tasks effectively and maintaining service standards. To be successful in this role, it would be great if you have: • Experience supporting health & safety, compliance, or consultancy services (or similar regulated professional services). • Understanding of key H&S documentation types (e.g., policies, risk assessments, action plans) and typical client needs. • Experience using telephony/booking systems and producing MI reports for operational leadership. • Experience supporting sales/service conversion workflows (e.g., follow-ups, proposals, renewals, reappointments). • Familiarity with quality assurance, evidence trail, and process-driven environments. We know it s not a skill, but the successful candidate must have permission to work in the role s location by the start of their employment. About Us Phoenix Health & Safety, part of Wilmington Plc, is a leading provider of health and safety training and consultancy. We empower individuals and businesses through expert education and support. Our rapid growth makes this an exciting time to join our team! Join us and do Work That Means Something At Wilmington Plc, we help global customers to do the right business in the right way providing trusted data, insights, and education to navigate the Governance, Risk and Compliance (GRC) landscape. When you join us, you ll not only make a real difference for our customers, you ll also enjoy flexibility through hybrid working and benefit from a wide range of learning, career, and development opportunities. Whether you're just starting out, returning to work after a break, or looking to take your next step, you ll be doing work with meaning. Join us and make a real difference. Click on APPLY today!

Job Opportunity: Supply Administrator Location: Salford, Manchester Full-Time Temp - Perm Are you highly organised with a passion for coordination, communication, and operational excellence? My client is looking for a Supply Administrator to join our team and play a vital role in ensuring seamless supplier visits and the smooth scheduling of on-site resources. As a Supply Coordinator, you'll work closely with schedulers to arrange escorting requirements for 3rd party supplier visits and support the scheduling site-based resources. You'll be a key player in delivering outstanding service, ensuring compliance, and driving performance improvements across our operations. Key Responsibilities: Coordinate supplier visits and escorting requirements in alignment with maintenance schedules. Support the scheduling of site-based resources in collaboration with internal teams. Maintain and update CAFM and SAP systems with accurate and timely data. Monitor performance, reduce delays and SLA breaches, and improve supplier engagement. Upload documentation and ensure clear reporting of work order statuses. Maintain a strong focus on compliance, audit standards, and safety culture. Requirements for the role: Proven coordination and communication skills. Experience with CAFM , CMMS , and SAP systems. Strong Microsoft Excel and Word proficiency. Ability to manage multiple priorities in a fast-paced environment. Detail-oriented with an analytical mindset. Strong relationship-building and influencing capabilities. Understanding of FM service delivery and supplier management. Key Performance Indicators: Supplier attendance aligned with planned maintenance. Timely updates in CAFM systems and accurate documentation uploads. Reduction in delays and SLA breaches. Enhanced supplier performance and engagement. Transparent reporting and real-time work order tracking. Security Clearance (SC) is a requirement for this role. If you're ready to take on a challenging and rewarding coordination role where attention to detail and strong stakeholder engagement are key, we'd love to hear from you. Please apply by submitting your CV or call Jess on (phone number removed)

Administrator 12.60ph, Knaresborough, 9.00 - 17.00, M-F, training, parking, temporary for 6-12 weeks. Due to a new system implementation we are looking to recruit a temporary administrator to help support this small friendly office team based in Knaresborough. It is a fast paced environment so we are looking for someone who is confident answering customer calls and dealing with data input and daily administrative tasks. This is a fast paced role which is integral to the smooth operation of the business. It is a process driven role that requires good attention to detail. Administrator duties will include: Dealing with customers over the phone and email Booking call outs Loading jobs onto the system Data input General daily administrative support Requirements: Good IT skills, including Microsoft Office and Teams Strong customer service skills, confident when dealing with people Previous administration experience Ability to work in a fast paced, ever changing environment Good sense of humour due to daily office banter This temporary Administrator role would suit someone who has worked in an office environment as a sales administrator, sales support, order processor, scheduler, data input coordinator or in stock control. Travail has been established since 1977 and has branches nationwide. Our Harrogate branch was opened in 1995 and has five specialist consultants who each deal with different market sectors. Travail Employment Group Ltd is acting as an Employment Business in relation to this vacancy. Thanks for your application. Due to the high level of responses we are currently receiving, whilst we endeavour to contact everyone, sometimes we are unable to. If you have not heard from us within 10 working days of making your application, please assume that you have been unsuccessful on this occasion.

Job Title: Maintenance Scheduler Are you a highly organised individual with a knack for coordinating workflows and managing diaries? Do you thrive in a team environment and enjoy facilitating efficient service delivery? If so, we have the perfect opportunity for you! Join Our Client's Maintenance Compliance Team! Our client is seeking a dedicated Maintenance Scheduler / Coordinator to provide exceptional administrative support to the Team. This role is pivotal in ensuring the smooth operation of maintenance tasks and enhancing the overall efficiency of the organisation. What You'll Be Doing: As a Maintenance Scheduler / Coordinator, you'll play a key role in: Leading the administrative functions of the Maintenance App. Coordinating works with the wider compliance and maintenance teams to ensure timely delivery across portfolios. Managing diary and workflow coordination for the in-house maintenance team. Your Responsibilities Will Include: Delivering administrative support. Raising works orders and issuing them to the appropriate internal/external bodies. Managing the incoming and outgoing mail of the Maintenance Mailbox. Regularly liaising with team members, including the Maintenance Supervisor, to prioritise and set timescales for maintenance works. Uploading maintenance works onto the app, Diary management, and issuing them to relevant operatives. Conducting audits and providing administrative support for all compliance programmes. What We're Looking For: To thrive in this role, you should possess: Strong administrative support skills with a focus on organisation and data entry. Excellent communication skills for effective collaboration with team members. A proactive approach to workflow coordination and diary management. Knowledge of compliance regulations to support the maintenance team effectively. A commitment to fostering a positive and inclusive workplace culture. Why Join Us? Be part of a supportive and dynamic team that values your contributions. Enjoy a role that offers variety and the chance to make a real impact. Contribute to creating a positive culture aligned with our client's values. Play a role in promoting a safe and sustainable working environment. If you are ready to take the next step in your career and contribute to a thriving maintenance team, we want to hear from you! How to Apply: Don't miss out on this exciting opportunity! Send your CV detailing your relevant experience today. Join our client in making a difference and ensuring the smooth operation of maintenance services. Let's work together to create a brighter future! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job title: Maintenance Scheduler / Coordinator Reports to: Maintenance Compliance Supervisor Team members: Maintenance Team Location: Ashington Role Purpose: Provide a flexible and adaptable administrative support service to the Maintenance Compliance Team and Homes Team as required. Lead on administrative functions of the Maintenance App. Contribute to the efficiency and effectiveness of the organisation and support joined-up working between teams. Coordinate works with wider compliance and maintenance teams to ensure delivery across portfolios. Manage diary and workflow coordination for the in-house maintenance team, facilitating efficient service delivery. Duties and Responsibilities: Deliver comprehensive administrative support within Homes and Maintenance departments. Raise work orders and issue to external/internal parties as required. Manage incoming and outgoing mail for the Maintenance Mailbox. Liaise regularly with team members, including the Maintenance Supervisor and Property & Tenancy Executive, to prioritise and schedule maintenance works. Upload maintenance works onto the app, diarise tasks, and allocate to relevant operatives. Conduct audits and provide administrative support for all compliance programmes. Generic Requirements for All Colleagues: Contribute to creating a positive culture aligned with organisational values. Demonstrate commitment to equality and diversity in all activities. Promote a safe and sustainable working environment across the business. Support the financial performance of the organisation in line with role responsibilities. Undertake other reasonable duties as requested. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.