Job Description
JOB DESCRIPTION
Job title: HR & Admin Manager
Reports to: Head of Finance and Operations
Salary: £41,000 - £48,000 depending on experience.
Hours: 37.5 per week (part time, flexible working available)
Benefits: 26 days annual leave plus bank holidays, pension contribution
About Black Thrive
Black Thrive Global (BTG) evolved from the work of the Black Thrive Lambeth Partnership, which was established in 2016. We exist to address the inequalities that negatively impact the mental health and wellbeing of Black people so that the thriving of Black communities is the norm.
Our guiding principle is that Black communities should be at the forefront of reimagining, redefining and co-creating a society where systemic racism and other oppressive systems have been dismantled so that they have fulfilling lives. We have two priorities building a Black Thrive Research Institute and embedding race equity in systems change.
Purpose of the role
The purpose of this role is to support our Head of Finance and Operations with our HR, operations and admin functions including managing systems to efficiently run the business and achieve strategic objectives agreed by Black Thrive Board of Directors. This includes being the first point of contact for HR and office queries, leading the recruitment process, managing onboarding and offboarding, preparing employment contracts (Full-time and/or part-time, zero hours and/or fixed terms contracts), supporting the Finance Officer with payroll, checking and following right-to-work in the UK, administrating DBS checks and creating new company policies together with management. The ideal candidate will be a sound HR generalist who has a good understanding of UK employment laws, organisational governance and is comfortable working independently, have refined problem-solving skills, and thrive in a rapidly evolving environment.
Duties and responsibilities
1. The HR Manager assumes the primary responsibility for ensuring the organisations employment policies are fit for purpose and in line with any changes in employment legislation and for communicating the changes to the Directors and SLT where required.
2. Support the Head of Finance & Operations to manage HR and admin functions, including working with managers to prepare job descriptions, employment contracts, onboarding and offboarding.
3. Lead the recruitment process for new staff to source appropriate candidates for the organisation. This includes job advertising, shortlisting, interviewing, pre-employment checks and other pre-employment activities that are necessary.
4. Ensure the renewal of DBS checks for all staff is carried out on a periodic basis.
5. Process new joiners and leavers on the HR platforms and liaising with IT Support to ensure staff are set up or removed as needed.
6. Plan and coordinate induction for new employees.
7. Manage the employee performance reviews, and performance improvement plans in line with the organisations policies and any legislative requirements.
8. Work with the Head of Finance and Operations to implement and review the organisations reward principles and salary benchmarking exercise.
9. Support the Head of Finance and Operations to embed Black Thrive s mission and values across the organisation, leading and driving the required culture change.
10. Review the existing policies and update or create new HR related policies in line with the current employment laws or governance requirements.
11. Develop, implement and review the employee development and training plan / strategy with the Head of Finance and Operations.
12. Develop and manage the annual training budget.
13. Ensure the provision of effective day-to-day office administration and support across the organisation.
14. Develop and implement sound strategies and initiatives to enhance the people management skills and capabilities across their teams.
15. Assist the Head of Finance and Operations in ensuring adherence to GDPR legislation liaising with external DPO service provider as required.
16. Responsible for ensuring staff issues around performance, disciplinary issues, needs for aids and adaptations and other wellbeing issues are dealt with in line with the organisations policies and procedures. Liaising with external HR providers where necessary.
17. Manage employee relations and resolving conflicts and disciplinary issues / grievances
18. Manage the relationship with BTG s outsourced HR partners.
19. Ensure employee health and safety compliance and all associated documentation is maintained.
20. Ensure all employee information in Bright HR is updated daily and accurately to ensure that the payroll can be processed on the due date.
21. Enhance the development and use of Bright HR across the organisation.
22. Produce and deliver presentations, reports and other material relevant to the role.
23. Supporting staff wellbeing, including promoting the Employee Assistance Program, conducting check-ins as needed, facilitating return-to-work meetings, and tracking staff absences such as sickness, time off in lieu (TOIL), and holidays.
Please note: The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your evolving role within the organisation and the overall business objectives of the organisation.
Company Benefits
- Flexible working we give you control over your work schedule
- Up to 34 days annual leave inclusive of 8 days bank holidays
- Pension scheme
- Employee Assistance programme
PERSON SPECIFICATION
HR & Admin Manager
Qualifications and Experience
Equivalent of a bachelor s degree in HR, business administration or related field.
Practical knowledge of HR best practice policies and procedures in the UK.
Knowledge of business compliance in relation to HR, health and safety and data protection.
Experience in developing and implementing new systems and processes in start-up environments.
Previous experience of working in an HR/People generalist role.
Experience setting up and maintaining administrative systems that are compliant with data protection and privacy laws.
Ability, skills, knowledge
Good knowledge and understanding of Payroll/HR policies
Excellent communication skills both written and verbal.
Proven experience in delivering a payroll operational or contractual administration service
Confident dealing with issues like succession planning, workforce planning and talent development.
Commitment to equality for all people as well as good knowledge and understanding of the experiences of Black people of African and Caribbean descent and a strong drive to address the factors which negatively impact upon their health and wellbeing.
Excellent communication and interpersonal skills, including conveying complex information adaptable to people from different professional backgrounds and levels of seniority.
Excellent organisational skills, strong attention to detail, ability to multitask and to manage a heavy workload and competing priorities.
Ability to work at speed through ambiguity and uncertainty and remain calm under pressure.
Ability to remain enthusiastic, optimistic and solutions-focused in the face of adversity and to deliver tangible results with minimal supervision.
A Disclosure and Barring Service (DBS) check will be required but we will treat applicants who have a criminal record fairly and will not unreasonably discriminate because of a conviction or other information revealed.
