Studio & Operations Manager

We are seeking an experienced and highly organised Studio & Operations Manager to oversee the day-to-day administration, scheduling, and operational management of a busy creative studio based on a private estate near Burford.

This is a hands-on role for a calm, proactive individual who thrives in a fast-paced production environment. You will be central to project coordination, studio operations, scheduling, and cost tracking, ensuring the studio runs smoothly and efficiently.

Key Responsibilities

Studio & Project Administration

• Act as the main point of contact for the studio

• Manage administration for multiple concurrent projects

• Maintain project documentation, schedules, and calendars

• Track milestones, timelines, and key commitments

Scheduling & Planning

• Oversee production schedules and key deliverables

• Maintain oversight of events, exhibitions, and fairs

• Coordinate production-related travel and logistics

Financial & Accounts Support

• Collate invoices, receipts, and expenses

• Track project costs, cashflow awareness, and upcoming payments

• Liaise with suppliers and accountants

• Support VAT reviews and cost categorisation

Office & Studio Operations

• Manage office supplies, equipment, archives, and filing

• Arrange couriers, collections, and logistics

Project Management & Systems

• Implement and manage project management software

• Track budgets, quotes, live costs, and production status

• Produce reports, Gantt charts, and forward plans

• Identify risks, clashes, and pinch points

Production Liaison & Records

• Liaise with registrars on consignments, loans, and documentation

• Maintain production records and archive systems (e.g. Canto, Artlogic)

• Manage production contacts and databases

IT, Building & Archive Support

• Provide basic IT troubleshooting and liaise with external support

• Ensure data is organised, backed up, and accessible

• Support studio building systems and estate coordination

• Help develop and maintain a structured, active archive

About You

• Highly organised with strong scheduling and multitasking skills

• Confident managing budgets, costs, and documentation

• IT-literate and systems-focused

• Calm, professional, discreet, and an excellent communicator