Personal Assistant & Project Secretary

A Personal Assistant & Project Secretary job now available in an architecture and design consultancy, based in Chelsea, London to support their Senior Director. The role prioritises PA responsibilities while also providing project administration and general office support. The ideal candidate will be confident, client-focused, and capable of managing multiple priorities in a fast-paced architectural practice.

This is a fantastic opportunity for an experienced PA/Project Secretary to join an established architecture and design consultancy based in the beautiful Chelsea Harbour. With a prestigious client base stretching across prime areas of London, including the Royal Borough of Kensington & Chelsea, the practice has developed a strong reputation for delivering some of the most luxurious and bespoke properties in England, Europe, America, and Asia.

Role & Responsibilities

Personal Assistant responsibilities

• Managing the Senior Director's email inbox and managing his diary

• Arranging and setting up meetings

• Assisting with expenses, credit card reconciliation, and timesheets

• Typing all correspondence, meeting minutes, reports, schedules, and audio typing as required

• Manage and oversee all meetings held in the studio

• Organise, overseeing, and administrating marketing events

• Arranging travel (bookings and itineraries).

Project Secretary responsibilities

• Issuing and filing project information and controlling the filing system of projects

• Responding to queries, proofreading, and formatting technical information before issuing it to clients and/or Architects

• Acting as the general point of contact on projects, liaising with clients, architects, and other consultants

• Assisting in the research process of projects

• Liaising with local authorities

• Creating, running, and monitoring new prospective work

• Plus general admin duties within the studio.

Required Skills & Experience

• Excellent organisational and communication skills

• Professional, personable and client-focused

• Ability to proactively plan and take ownership of your own workload

• Discreet, trustworthy and able to handle confidential information with integrity

• Comfortable working in a fast-paced environment and adapting to changing priorities

• Approachable and customer-focused, capable of communicating effectively with stakeholders at all levels

• Similar experience within an architectural, interior, or construction company would be ideal but not essential

• Experience using Photoshop and InDesign is essential. Knowledge of AutoCAD a bonus

• Must have previous experience working in an administrative, PA, or office management-based role.

What you get back

• Salary of circa 45,000 fully DOE

• Professional development and growth opportunities

• Workplace pension

• Working hours are 9am to 5.30pm, Monday to Friday

• 20 days holiday + bank holidays and additional Christmas office closure.

Apply

If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

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Personal Assistant & Project Secretary Job in Chelsea, London - Your Property Recruitment Specialists (Job Ref: (phone number removed