Security Vetting Administrator

Department: Business Administration

Employment Type: Full Time

Location: Guildford

Compensation: £25,000 - £30,000 / year

Actica Consulting is seeking a Security Vetting Administrator to join our internal security team and support the delivery of National Security Vetting across the business.

This is a key internal role within a close-knit organisation of around 400 people, where accuracy, discretion, and collaboration are essential. You'll work closely with the Security Controller and Business Support Team, to manage vetting applications, provide aftercare support, and help ensure Actica continues to meet high security and compliance standards, keeping everything organised, up to date, and running smoothly.

Your main duties will include, but are not limited to:

• Vetting
  • Providing support to the Security Controller in handling vetting and clearances for the Actica Group, including clearance applications, appraisals and clearance checks for staff and contractors
  • Managing a shared inbox and responding to vetting related queries
  • Maintaining accurate records for employees and contractors
  • Maintaining accurate clearance records for Actica and all organisations we hold clearances for.
  • Liaise with clients and stakeholders to ensure appropriate onboarding/site visit checks are completed for staff and contractors
  • Confirming vetting statuses and coordinating overseas visit requests
• Security Functions
  • Assist the Security Controller and Facilities Manager with physical security
  • Assist with external audits, accreditations and certifications required to maintain our business functions
  • Take part in meetings with various Security functions across the company as needed
• Subcontractor and Associate Management:
  • On/off-boarding administrative tasks, ensuring that contracts, IT and clearances are in place
  • Compliance checks
• General admin:
• Provide general administrative support to the Security Controller, Business Support Team and Directors as required, which may include:
  • Arranging and booking meeting rooms
  • Contribute to maintaining the meeting rooms, kitchen area and general office space ensuring they are clean, tidy, presentable and suitable resources for colleagues, clients and visitors
  • Filing and shredding
  • Support with the administration relating to Security and Quality ISO certifications

Our Requirements:

• Experience is not essential, but you'll need to have a passion and aptitude for developing a career within business administration in a busy office environment
• Accurate and timely data entry skills, with a high level of attention to detail
• IT literate
• Excellent time management and organisational skills with the ability to prioritise multiple tasks with varying deadlines
• Superb communication skills, with an outgoing personality and an eagerness to succeed in a dynamic and progressive business development culture
• Be willing to attend relevant training as required (DISA - Introduction to Personnel Security & Vetting)

Security Requirements:

• You must be a British citizen and hold a UK passport
• You must be eligible and willing to gain and maintain SC clearance throughout your employment
• You must have lived in the UK continuously for 5 years
• You should ideally live within a 20 minute commute to the Guildford office

What we're looking for:

• Highly organised and detail-driven, with a methodical approach to work
• Comfortable working in a fast paced, regulated environment
• Confident handling sensitive information with discretion
• Strong administrative skills and the ability to manage multiple priorities

About the role:

You'll be part of a growing and profitable business where you'll be given the autonomy, support, and training to deliver and reach your full potential. Your efforts and performance will be noticed and rewarded, with the opportunity to take on more responsibility within the business as you excel in the role.

You'll primarily be based at our offices in Guildford, Surrey with some home working by agreement with the Security Controller and Chief People Officer.

You will also benefit from:

• A starting salary of up to £30,000, depending on experience plus bi-annual company performance-based bonus scheme
• Six monthly performance and salary reviews
• 25 days annual leave plus Bank Holiday
• Based in Guildford, Surrey
• Free Parking
• Hybrid working - 3 days in office/2 days from home
• Mon to Fri: 9:00 to 17:30

Actica aims to nurture a diverse workforce through inclusive working practices, promoting equality in our recruitment activities, and by employing candidates on the basis of merit. Discrimination against individuals on the grounds of protected characteristics is not permitted and we take steps to ensure that our staff are made aware of their legal responsibilities when making hiring decisions.

We are keen to improve diversity within our organisation and the industries in which we work, and hope to employ individuals who share that view.

About Actica

Actica Consulting is a growing Technology Consultancy that works on some of the most nationally critical technology projects. We specialise in delivering complex projects to limited timescales. Our customers include a wide range of public sector organisations; such as, the Home Office, the Ministry of Defence, HM Treasury, the Ministry of Justice, Police Forces, Fire Services and the NHS; as well as a range of national and international companies across the private sector.