Commercial Property Legal Assistant

Team Assistant - Commercial Property

Bedford Permanent Competitive Salary

Are you an experienced Team Assistant or Legal Secretary with a background in Commercial Property, looking for a fresh challenge within a genuinely supportive and people-focused law firm?

We're delighted to be working with a well-established and highly regarded firm who are seeking a Team Assistant to join their Commercial Property team in Bedford. This is a fantastic opportunity for someone who enjoys being at the heart of a busy legal team, thrives on organisation, and is keen to continue developing their skills within a collaborative environment.

The Opportunity

This role will see you providing high-quality administrative and secretarial support to fee earners within the Commercial Property department. You'll play a key role in ensuring matters are managed efficiently from file opening through to completion, while helping to maintain excellent client service standards.

Key Responsibilities

• Managing all administrative aspects of matters from file opening to file closing, including compliance, billing, archiving, credit control and record keeping
• Transcribing digital dictation accurately and efficiently
• Scanning, allocating and managing post within the case management system
• Managing electronic and paper-based outgoing correspondence
• Organising and maintaining electronic documents in line with departmental protocols
• Diary and inbox management for lawyers, ensuring deadlines are met
• Liaising with lawyers to provide updates on task progress and manage expectations
• Handling document release requests
• Supporting office management tasks when required, including reception cover and stationery ordering
• Taking overflow reception calls
• Providing cover for other Team Assistants as part of a "one firm" approach

The Ideal Candidate

• Previous experience working as a Team Assistant or Legal Secretary within a Commercial Property department
• A good understanding of the Solicitors Accounts Rules
• Advanced IT skills, particularly Microsoft Office
• Excellent attention to detail with strong organisational and communication skills
• Effective time management and the ability to work calmly under pressure
• A proactive, self-motivated and approachable team player

What's on Offer

• Competitive salary reflective of experience
• 26 days' holiday plus bank holidays
• Flexible working options to support work-life balance
• Birthday day off plus voucher
• Pension scheme
• Life insurance and income protection
• Vitality private health insurance and Medicash healthcare cash plan
• Comprehensive wellbeing support, including 24/7 employee assistance and Calm Premium
• A friendly, inclusive culture with genuine progression opportunities

Location

Bedford (Office-based)

If you're looking to join a firm that truly values its people, invests in development, and offers excellent benefits alongside a welcoming working culture, this could be the perfect next step.

Apply now or contact Natalie Dwan at LJ Recruitment in confidence for more information.