Facilities Administrator

FACILITIES ADMINISTRATOR

MONDAY FRIDAY 8:00AM 4:15PM

£12.71 PER HOUR

NG7, NOTTINGHAM

TEMP CONTRACT (12 MONTHS)

LOOKING FOR SOMEONE TO START ASAP

The Role

To support the effective delivery of Facilities Management services by proactively managing work orders through the internal CRM system, coordinating with contractors, service providers also clients and ensuring all works are delivered in line with agreed Service Level Agreements and client target dates.

The role is responsible for raising and approving purchase orders and quotations, maintaining accurate system records, ensuring compliance with health and safety requirements and providing clear communication on progress, risks and delays.

Responsibilities

• Monitor internal systems and coordinate with contractors for timely quotations
• Raise purchase orders and work order instructions, approve low level quotations when needed
• Liaise with service providers, contractors and clients to schedule work orders and meet SLAs
• Request and verify work order documents, including Health & Safety compliance
• Keep internal systems and operations boards accurate and up to date
• Complete, close or extend work orders once documentation is confirmed
• Respond to client requests regarding work orders
• Conduct site audits
• Lead contractor and team meetings
• Provide cross cover as required

Experience:

• Must be able to drive and have full UK driving license
• Good IT skills including Microsoft Office
• Effective handling of customer and contract queries
• Ability to multi task

EMA25