Legal Administrator

Anderson Knight are delighted to be recruiting a dual role for a legal firm in Edinburgh. The role contains both admin and receptionist duties and will be fully onsite 5 days a week.

Key Responsibilities:

• Reception & Telephone Support:
  Greet visitors in person and over the phone, directing calls to the appropriate colleague after a brief introduction.

• Courier & Taxi Arrangements:
  Organise couriers and taxis, ensuring accurate records are kept.

• Meeting Room Management:
  Book meeting rooms, gather details on attendees, room setup, catering, and IT/equipment needs, and ensure arrangements are made.

• Office Security:
  Follow BTO security policies, maintain the visitor log, issue visitor passes, and report lost access passes to IT and Facilities.

• Office Presentation:
  Ensure the reception and meeting areas are tidy and well-presented. Replenish catering supplies in client meeting rooms and kitchens.

• Mail Handling:
  Open, scan, and distribute incoming mail to relevant colleagues. Ensure outgoing mail is correctly processed and ready for collection.

• General Admin Support:
  Handle tasks such as copying, printing, scanning, filing, and updating Counsel Papers. Assist with archiving and scanning files.

• Ad Hoc Tasks:
  Assist with deliveries, court runs, replenishing office supplies, managing contractors, and conducting Health & Safety checks as instructed by the Facilities Manager.

• Stationery & Supplies Management:
  Order and maintain office stationery and supplies.

• Petty Cash Management:
  Manage petty cash, record transactions, and submit monthly balance reports to the Finance Department.

• Facilities Reporting:
  Ensure the office is well-maintained and promptly report any issues to the Facilities Manager for action.

• Other Duties:
  Perform any other reception, admin, or facilities tasks as required.

Key Relationships:
The job holder must build and maintain positive relationships with colleagues in the Edinburgh office and key contacts across the wider firm. Strong communication, a positive attitude, and effective teamwork are essential.

Teamwork:
The Administration Assistant / Receptionist staff must collaborate to ensure tasks are completed efficiently and to a high standard, with duties shared evenly between team members.

Most Challenging Aspects of the Role:

• Effectively prioritising tasks with competing deadlines to meet targets while maintaining high-quality work.

• Understanding and adapting to the varying working practices of different teams.

Knowledge, Skills, and Experience Required:

Essential:

• Experience in a professional office environment.

• Proficiency in Microsoft 365 and general computer use.

• A team player with a proactive, adaptable approach, able to work within established procedures.

• Strong interpersonal, written, and verbal communication skills.

• Excellent attention to detail, with the ability to produce high-quality work under pressure.

Submit your CV today to be considered for this wonderful opporutnity.