Project Support Officer

Velindre Cancer Centre is a division of the Trust, and one of the leading non-surgical oncology centres in the United Kingdom. The challenge is to go further and achieve the quality of services, patient experience and clinical outcomes that are comparable with the best in Europe and the western world. In support of this ambition, the Trust has facilitated the Transforming Cancer Services Programme, which sets out a compelling vision for excellence in South East Wales. Working closely with Welsh Government and Local Health Boards, the programme will consist of a number of projects which include the development of a new cancer centre (nVCC) in Cardiff, a Radiotherapy Satellite Centre in Abergavenny and the reconfiguration of outreach services.

The post holder will work in the nVCC Project as part of the Controls Team, supporting the Principal Project Manager in delivering the workstream objectives and dependency link wider TCS Programme to deliver a new hospital in 2027. The post requires an individual who has excellent organisational and communication skills. Experience of working in healthcare setting is desirable but not essential.

This post is fixed term/secondment for 19 months dueto funding. If you are interested in applying for the secondmentposition, you must obtain permission from your current linemanager prior to applying for this post.

Main duties of the job

The role is offered as a 19 month secondment or fixed term appointment which could be extended depending on Welsh Government Funding. The successful applicant will need to establish credibility with a wide range of stakeholders and have the required knowledge and performance skills to fulfil the duties and responsibilities outlined within the Job Description.

About us

Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in ourcutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.

Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.

If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.

Visit our website to find out more

Job responsibilities

The role of the Project Support Officer (PSO) is to provide support to the Project Management Office (PMO) proactively contributing towards project planning, control and delivery.

Will be responsible for ensuring all elements of project controls are monitored and reported against as directed by the Project Control Team Manager (PCTM)

The role requires an individual who has excellent organisational and communication skills, as well as a full range of administrative and secretarial skills to support meetings at all levels.

Will be required to be flexible in their approach and a self-starter able to demonstrate an ability to take work forward using their natural initiative.

Will support the Project Control Team Manager (PCTM) to ensure accurate and consistent reporting is in place and challenge where necessary

Will support the Project Management Office (PMO) will delivery of its key objectives including benefits realisation, assurance reviews, post project evaluation and lessons learned.

Will have line management responsibilities for the Project Administrators, when applicable.

Will need to establish credibility with a wide range of stakeholders and have the required knowledge and performance skills to fulfil the duties and responsibilities outlined.

Excellent working knowledge of Microsoft Office packages

Knowledge and use of power Business Intelligence (BI)

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification Qualifications and Knowledge

• Good level of educational attainment to degree level or equivalent experience
• Prince 2 training (formal or informal, or willing to work towards attainment)
• Evidence of further development - diploma or equivalent experience
• Knowledge of the Mutual Investment Model (MIM) is desirable for this role.

Experience

• Experience of administering projects or programmes
• Good knowledge of computer skills and of Microsoft Office Suite, with the ability to master new applications
• Knowledge of techniques for planning, monitoring and controlling projects, e.g. PRINCE 2
• Experience of working with Oracle system for the procuring of stationery
• Knowledge and experience of all project control functions i.e., Planning, Cost, Risk, Change Control and Reporting, with ability to understand interactions between disciplines.
• Experience of producing written reports, using a mixture of quantitative and qualitative data
• Experience and understanding of information management and technology issues within the healthcare environment
• Experience and understanding of change and configuration management, and information management and technology issues within the within the project environment
• Experience of working with Oracle system for the procuring of stationery
• Experience of working in healthcare, preferably Cancer Services.

Skills and Attributes

• Demonstrably delivered in a project environment
• Good Organisational skills and the ability to identify priorities
• Possess good written and oral communications skills
• Good report drafting skills and minute taking
• Ability to develop and maintain effective working relationships with the Project Team , stakeholders and third party service providers involved in the delivery of the projects
• Capable of understanding the wider objectives of the Project
• Strong communication, facilitation and reporting skills
• Ability to speak Welsh

Values/Personal Attributes

• oEffective interpersonal and communication skills
• oResponsive to changing environments
• oAbility to work in a team, to work to deadlines and on own initiative
• oSelf-motivated and enthusiastic person
• oAble to work hours flexibly

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.