EA to Founding Partner: Charity & Philanthropy
London
Head of Founding Partner's Office
N/A
OVERALL PURPOSE OF THE JOB
Although this position will be based within The Blair Partnership's offices, the role is specifically dedicated to supporting the Office of Neil Blair in his extensive private charitable, philanthropic, and social impact work which is entirely unrelated to Mr Blair's business endeavours. The successful candidate will play a central role in managing and coordinating a diverse portfolio of philanthropic initiatives spanning charity governance, social justice advocacy, medical research, arts and sports development and more.
Working closely with the Founding Partner, this role will provide high level administrative, project management and strategic support across all aspects of his philanthropic commitments including board responsibilities, trusteeships, and partnerships with charitable organisations such as Lumos. Acting as the first point of contact for all philanthropy related communications, the role will require professionalism, discretion, and the ability to navigate complex stakeholder relationships, including with high profile individuals and partner organisations.
WHAT YOU'LL BE DOING
In support of Founding Partner across Charity & Philanthropy:
- Overseeing the Founder's charity, philanthropic and social justice interests, including:
- Board Chair position/s
- Trusteeship of multiple charities covering sport, arts & entertainment, and social justice
- Medical research programme
- Family foundation (Jigsaw Network CIO) - donations
- Board meetings
- Lumos Luminaries Giving Circle (arranging meetings and assisting in seeking new members with Lumos)
- Drive projects as directed by the Founding Partner
- Recognise and act upon opportunities / synergies to the best advantage of the Founding Partner's agenda
- Gatekeeper and initial point of contact for all philanthropic communications to Founding Partner including exclusive ownership of Founding Partner's dedicated 'philanthropy' email account
- Proactive diary management
- Close communication and collaboration with Head of Founding Partners' office to ensure seamless coordination across Charity & Philanthropic / Business & Personal priorities
- Creation and maintenance of master contacts database
- Organising travel and leisure bookings - flights, rail travel, cars, restaurants
- Preparation, planning and scheduling of meetings
- Booking meeting spaces and online meetings
- Providing presentation materials where necessary
- Developing and distributing agendas in advance
- Taking meeting actions and ensuring they are completed in a timely fashion
- Liaising with VIP clients and contacts
- Event planning, execution, and budget management (charity receptions, dinners, galas etc - (usually only if event is hosted by Founding Partner . This may include:
- Negotiating with suppliers, contractors, and external organisations
- Monitoring associated project timescales, costs, and resources
- Management of invitations to and RSVP's for events
- Management of fundraiser - comms, tracking and recording donations, thanking contributors
- Drafting communication on behalf of Founding Partner
- Providing monthly update to FP on status across all C&P endeavours
- In support of Head of Founding Partner's Office-
- General administrative support in service of Founding Partner as directed including:
- Wellness & Medical - scheduling of appointments and mgmt. of related insurance claims
- Leisure - guests and ticketing for sporting fixtures
- Ad hoc diary and related administrative tasks
PERSON SPECIFICATION
- Previous EA experience to a busy executive with extensive diary management experience
- A strong interest in politics, fundraising and world affairs.
- Able to work well in a cross functional team
- Friendly, confident and approachable with a positive and enthusiastic attitude
- Flexible and able to prioritise work in a fast changing environment
- Detail oriented, organised, accurate and reliable
- Trustworthy and able to work discretely
- Self motivated, enthusiastic, creative and adaptable in approach
Excellent listening and communication skills, both verbal and written
Proficient in using MS Office to include Outlook, Word, Excel and PowerPoint; a knowledge of Teams and SharePoint would be a benefit
WHAT YOU CAN EXPECT FROM US
- Competitive Salary
- Company Bonus Scheme
- 25 days' holiday (plus 8 bank holidays).
- Progressive and inclusive policies around Carers, IVF, Menopause, Pregnancy Loss, etc.
- Enhanced maternity leave (18 weeks at full pay) and paternity leave (2 weeks immediately after birth, and 10 additional days over the following 12 months, at full pay)
- Group Pension Plan where we contribute 5% and annual pensions workshops
- Life Assurance of 4 times salary
- Health Insurance (currently with Vitality)
- Health Shield Cashback Plan - dental, optical, physio and wellbeing benefits and much more.
- Annual Creative Bursary to spend on the creative activity of your choice.
- 2 paid days off per year to spend volunteering and giving back to your favourite cause or community project.
- Monthly Lunch & Learn events - hearing great stories from colleagues, clients and external speakers
- Regular fundraising events to raise money for our charity of the year - we are currently fundraising for the 4Louis
- Seasonal company parties and team lunches
- Subsidised on site massages
- Learning and Development opportunities, including an in house Mentoring Programme