Property Claims Team Leader (Home-Based) - Reading A true 'digital disrupter', this cutting-edge Insurtech is turning the claims landscape on its head; challenging the status quo and the previously accepted norms - and delivering fantastic customer outcomes as a result! This 'Third Party Administrator - with a difference' is the brain child of several insurance veterans with rich pedigrees in utilising state-of-the-art technology to tackle longstanding problems in the claims industry. Cash rich, it has been backed by a number of specialist VC firms, and has long-term agreements in place with some of the best-known MGA's on the planet. This is a 100% home-based role, where you will be provided with all the tools needed to make a real success of this role (including a top of the range Apple MacBook with additional screens etc), and benefiting from an extremely friendly and supportive team environment. Due to having long-term deals in place with a number of MGA's (each with diverse books of business), the need has arisen to appoint a Property Claims Team Leader. Here, you will be responsible for managing a team of Property Claims Handlers, each dealing with a varied caseload comprising both Commercial and a small amount of Domestic Property losses. Your managerial duties will include training, development and coaching, allocating workloads, acting as an escalation point for complaints, and file /audit checking to ensure compliance. Whilst you will not be managing your own caseload, you will be a technical referral point for the team. It is essential that you are an, "expert on all things Property claims." You must also have solid managerial skills, and the ability to help a friendly and supportive environment where a fully remote-based team enjoy working to shared goals and objectives. As this dynamic firm is seen as somewhat of a 'disrupter' in the sometimes rather staid TPA claims sector, you must also be dynamic, able to thrive in a fast-paced and constantly-evolving environment, and be willing to challenge the status quo. Equally, as this firm is growing so rapidly, you must be willing to get involved in a variety of different projects and assignments. You will be rewarded with an attractive basic salary (Negotiable, depending on experience), together with a range of company benefits, including support towards professional qualifications. For the ambitious, the sky really is the limit in this company. With more high-profile MGA's being onboarded all the time, there is clearly going to be a myriad of opportunities for progression in the short, medium and longer term!
Jan 10, 2026
Full time
Property Claims Team Leader (Home-Based) - Reading A true 'digital disrupter', this cutting-edge Insurtech is turning the claims landscape on its head; challenging the status quo and the previously accepted norms - and delivering fantastic customer outcomes as a result! This 'Third Party Administrator - with a difference' is the brain child of several insurance veterans with rich pedigrees in utilising state-of-the-art technology to tackle longstanding problems in the claims industry. Cash rich, it has been backed by a number of specialist VC firms, and has long-term agreements in place with some of the best-known MGA's on the planet. This is a 100% home-based role, where you will be provided with all the tools needed to make a real success of this role (including a top of the range Apple MacBook with additional screens etc), and benefiting from an extremely friendly and supportive team environment. Due to having long-term deals in place with a number of MGA's (each with diverse books of business), the need has arisen to appoint a Property Claims Team Leader. Here, you will be responsible for managing a team of Property Claims Handlers, each dealing with a varied caseload comprising both Commercial and a small amount of Domestic Property losses. Your managerial duties will include training, development and coaching, allocating workloads, acting as an escalation point for complaints, and file /audit checking to ensure compliance. Whilst you will not be managing your own caseload, you will be a technical referral point for the team. It is essential that you are an, "expert on all things Property claims." You must also have solid managerial skills, and the ability to help a friendly and supportive environment where a fully remote-based team enjoy working to shared goals and objectives. As this dynamic firm is seen as somewhat of a 'disrupter' in the sometimes rather staid TPA claims sector, you must also be dynamic, able to thrive in a fast-paced and constantly-evolving environment, and be willing to challenge the status quo. Equally, as this firm is growing so rapidly, you must be willing to get involved in a variety of different projects and assignments. You will be rewarded with an attractive basic salary (Negotiable, depending on experience), together with a range of company benefits, including support towards professional qualifications. For the ambitious, the sky really is the limit in this company. With more high-profile MGA's being onboarded all the time, there is clearly going to be a myriad of opportunities for progression in the short, medium and longer term!
PXO creates industry-leading Virtual Production and Visual Effects for premium Film and Episodic content. With over 20 industry awards and nominations, PXO, a Sony Pictures Entertainment company, is a trusted partner for storytellers and showrunners worldwide. PXO has been creating iconic work since 2001, from Martin Scorsese's Academy Award winning Hugo and HBO's Emmy winning Game of Thrones, House of the Dragon, through to Amazon's The Boys, Marvel's Ant Man and the Wasp: Quantumania and many more. We're looking for an IT Security Administrator to join our IT team. In this role, you will provide expert guidance on IT security, contribute to the development of policies and procedures, and support the maintenance of enterprise wide security solutions across multiple global regions. You will also hold responsibility for decision making within your area of expertise, ensuring clear ownership and accountability. The ideal candidate will have a strong understanding of IT infrastructure and information security in large scale, fast paced environments. Responsibilities Information Security & Compliance Lead and coordinate incident response remediation activities across Office tenant and related infrastructure. Oversee the application security request review process, including white paper evaluations and coordination with InfoSec teams. Conduct Infosec Criticality Assessments (ICAs) and participate in DAART and IR meetings. Represent PXO in Sony CISO meetings and ensure alignment with broader Sony InfoSec policies. Enforce Sony security policies and standards in production environments. Manage and maintain IT Risk Register. Coordinate client security audits and support external certifications (e.g., TPN). Complete and manage client security questionnaires during bidding or audit processes. Conduct internal penetration tests and vulnerability assessments to proactively identify and mitigate security risks. Infrastructure & Systems Security Manage the firewall whitelisting and approval process. Oversee vulnerability and patch management workflows. Maintain sandbox and production environments; support workflow and network hardening (e.g., Microsoft 365, HiBob). Own and manage I/O and data transfer security procedures. Participate in systems design and implementation from a security perspective. Develop user and technical security documentation and training resources. Document and maintain critical security and infrastructure policies, e.g., Incident Response Plan, Business Continuity Plan, Change Management Procedures, and Disaster Recovery Plan. Test and improve Disaster Recovery capabilities and identify process gaps. Physical & On-Set Security Manage and maintain physical security systems including CCTV, alarm, and access control systems in collaboration with vendors. Advise on on set data handling procedures, ensuring certified media and secure practices are in place. Legal & Regulatory Compliance Act as the liaison between IT/InfoSec and Legal on matters related to GDPR, data retention policies, and compliance. Ensure proper documentation, communication, and enforcement of data protection practices in line with regulatory standards. Qualifications & Experience Five plus years of hands on experience in security and/or infrastructure within an enterprise environment. Familiarity with enterprise information security standards such as Cyber Essentials, ISO 27001, 27002, Data Protection Act, and GDPR. Proficiency in Microsoft O365 Security solutions, Networking, Security operations, Vulnerability Management, and Security Auditing. Experience in security testing, vulnerability scanning, and risk management. Ability to create formal documents such as reports or procedures. Detailed knowledge of Microsoft O365 environment, Threat Intelligence analysis, Security Incident Response, and Disaster Recovery principles. Strong interpersonal skills, analytical mindset, and ability to communicate in non technical language. Good organisational skills and the ability to manage and prioritise workload, along with experience in key security areas such as Zero Trust architecture, secure remote access, and security practices relevant to the digital content/VFX industry (e.g., TPN). Familiarity with SIEM tools, such as Splunk, is also highly desirable. An ITIL certification or similar would be preferred. Pixomondo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. Benefits may vary by location due to regional regulations and company policies. PXO does not accept resumes from recruiters. Unsolicited resumes are accepted directly from candidates only. PXO will not pay any fees associated with unsolicited resumes.
Jan 10, 2026
Full time
PXO creates industry-leading Virtual Production and Visual Effects for premium Film and Episodic content. With over 20 industry awards and nominations, PXO, a Sony Pictures Entertainment company, is a trusted partner for storytellers and showrunners worldwide. PXO has been creating iconic work since 2001, from Martin Scorsese's Academy Award winning Hugo and HBO's Emmy winning Game of Thrones, House of the Dragon, through to Amazon's The Boys, Marvel's Ant Man and the Wasp: Quantumania and many more. We're looking for an IT Security Administrator to join our IT team. In this role, you will provide expert guidance on IT security, contribute to the development of policies and procedures, and support the maintenance of enterprise wide security solutions across multiple global regions. You will also hold responsibility for decision making within your area of expertise, ensuring clear ownership and accountability. The ideal candidate will have a strong understanding of IT infrastructure and information security in large scale, fast paced environments. Responsibilities Information Security & Compliance Lead and coordinate incident response remediation activities across Office tenant and related infrastructure. Oversee the application security request review process, including white paper evaluations and coordination with InfoSec teams. Conduct Infosec Criticality Assessments (ICAs) and participate in DAART and IR meetings. Represent PXO in Sony CISO meetings and ensure alignment with broader Sony InfoSec policies. Enforce Sony security policies and standards in production environments. Manage and maintain IT Risk Register. Coordinate client security audits and support external certifications (e.g., TPN). Complete and manage client security questionnaires during bidding or audit processes. Conduct internal penetration tests and vulnerability assessments to proactively identify and mitigate security risks. Infrastructure & Systems Security Manage the firewall whitelisting and approval process. Oversee vulnerability and patch management workflows. Maintain sandbox and production environments; support workflow and network hardening (e.g., Microsoft 365, HiBob). Own and manage I/O and data transfer security procedures. Participate in systems design and implementation from a security perspective. Develop user and technical security documentation and training resources. Document and maintain critical security and infrastructure policies, e.g., Incident Response Plan, Business Continuity Plan, Change Management Procedures, and Disaster Recovery Plan. Test and improve Disaster Recovery capabilities and identify process gaps. Physical & On-Set Security Manage and maintain physical security systems including CCTV, alarm, and access control systems in collaboration with vendors. Advise on on set data handling procedures, ensuring certified media and secure practices are in place. Legal & Regulatory Compliance Act as the liaison between IT/InfoSec and Legal on matters related to GDPR, data retention policies, and compliance. Ensure proper documentation, communication, and enforcement of data protection practices in line with regulatory standards. Qualifications & Experience Five plus years of hands on experience in security and/or infrastructure within an enterprise environment. Familiarity with enterprise information security standards such as Cyber Essentials, ISO 27001, 27002, Data Protection Act, and GDPR. Proficiency in Microsoft O365 Security solutions, Networking, Security operations, Vulnerability Management, and Security Auditing. Experience in security testing, vulnerability scanning, and risk management. Ability to create formal documents such as reports or procedures. Detailed knowledge of Microsoft O365 environment, Threat Intelligence analysis, Security Incident Response, and Disaster Recovery principles. Strong interpersonal skills, analytical mindset, and ability to communicate in non technical language. Good organisational skills and the ability to manage and prioritise workload, along with experience in key security areas such as Zero Trust architecture, secure remote access, and security practices relevant to the digital content/VFX industry (e.g., TPN). Familiarity with SIEM tools, such as Splunk, is also highly desirable. An ITIL certification or similar would be preferred. Pixomondo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. Benefits may vary by location due to regional regulations and company policies. PXO does not accept resumes from recruiters. Unsolicited resumes are accepted directly from candidates only. PXO will not pay any fees associated with unsolicited resumes.
HR Data Analyst Leeds - hybrid Permanent Summary We are seeking a strategic and detail-focused HR Data Analyst to enhance how we capture, manage, and use people data. This role is pivotal in ensuring that HR data is accurate, compliant, and insightful which will be supporting both legislative requirements and business decision-making. You will take the lead in designing a fit-for-purpose suite of reports and dashboards, improving data accessibility for employees and managers, and uncovering and communicating trends that shape our people strategy. Some of the key deliverables for the role will include: Data capture and integrity Ensuring data meets business and legal needs Collaborate with HR and system administrators to improve data accuracy and consistency in Dayforce Define and uphold data quality standard including validation and regular audits Lead initiatives to keep people data clean, Current and reliable for reporting and analysis Align HR data with broader business data sets by working with IT, Finance, and other teams. Act as HR's data conscience, ensuring GDPR compliance and proper handling of personal and management information. Reporting Design tailored HR reports and dashboards for various stakeholders Enable self-service access to HR data and insights Continuously improve reporting processes for accuracy, timeliness and usability Automate recurring reports to boost efficiency and reduce manual effort. Ensure compliance with data privacy, security, and confidentiality standards Use data visualisation tools (e.g. Power BI) for clear, user-friendly reporting Support report creation and automation for monthly and board level reporting Analysis and insights Analyse workforce trends (e.g. headcount, attrition, diversity, engagement, performance Deliver clear, actionable insights to guide HR strategy and operations Provide proactive analytics to support business initiatives Collaborate cross functionality to interpret data and support decision making Present insights to senior leaders using compelling visuals and storytelling Explore predictive analytics to enhance HR and business outcomes Oversee the full reporting lifecycle, ensuring access to a robust and evolving analytics suite Capability Building and Continuous Improvement Champion training, capability building, and data governance across the HR and operational teams. Foster continuous improvement culture by enhancing user efficiency and uphold data integrity. Lead user requirement definition and prioritisation, acting as a trusted advisor to senior HR and Payroll stakeholders in designing scalable solutions. What we're looking for: Ideally been a HR focused Data Analyst or similar role Previous experience with Dayforce (or any other HR/People System Proven experience with reporting tools such as Power BI, Tableau, SQL Solid experience in using Excel Understanding of data governance, compliance and regulatory reporting (pay, GDPR etc) Benefits include : 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days Pension with a?leading provider and?up to?8% employer contribution Personal Wellbeing and Volunteer Days Private Medical Insurance Life Assurance Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice) Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us: We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
Jan 09, 2026
Full time
HR Data Analyst Leeds - hybrid Permanent Summary We are seeking a strategic and detail-focused HR Data Analyst to enhance how we capture, manage, and use people data. This role is pivotal in ensuring that HR data is accurate, compliant, and insightful which will be supporting both legislative requirements and business decision-making. You will take the lead in designing a fit-for-purpose suite of reports and dashboards, improving data accessibility for employees and managers, and uncovering and communicating trends that shape our people strategy. Some of the key deliverables for the role will include: Data capture and integrity Ensuring data meets business and legal needs Collaborate with HR and system administrators to improve data accuracy and consistency in Dayforce Define and uphold data quality standard including validation and regular audits Lead initiatives to keep people data clean, Current and reliable for reporting and analysis Align HR data with broader business data sets by working with IT, Finance, and other teams. Act as HR's data conscience, ensuring GDPR compliance and proper handling of personal and management information. Reporting Design tailored HR reports and dashboards for various stakeholders Enable self-service access to HR data and insights Continuously improve reporting processes for accuracy, timeliness and usability Automate recurring reports to boost efficiency and reduce manual effort. Ensure compliance with data privacy, security, and confidentiality standards Use data visualisation tools (e.g. Power BI) for clear, user-friendly reporting Support report creation and automation for monthly and board level reporting Analysis and insights Analyse workforce trends (e.g. headcount, attrition, diversity, engagement, performance Deliver clear, actionable insights to guide HR strategy and operations Provide proactive analytics to support business initiatives Collaborate cross functionality to interpret data and support decision making Present insights to senior leaders using compelling visuals and storytelling Explore predictive analytics to enhance HR and business outcomes Oversee the full reporting lifecycle, ensuring access to a robust and evolving analytics suite Capability Building and Continuous Improvement Champion training, capability building, and data governance across the HR and operational teams. Foster continuous improvement culture by enhancing user efficiency and uphold data integrity. Lead user requirement definition and prioritisation, acting as a trusted advisor to senior HR and Payroll stakeholders in designing scalable solutions. What we're looking for: Ideally been a HR focused Data Analyst or similar role Previous experience with Dayforce (or any other HR/People System Proven experience with reporting tools such as Power BI, Tableau, SQL Solid experience in using Excel Understanding of data governance, compliance and regulatory reporting (pay, GDPR etc) Benefits include : 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days Pension with a?leading provider and?up to?8% employer contribution Personal Wellbeing and Volunteer Days Private Medical Insurance Life Assurance Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice) Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us: We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
Full-time/Permanent, Mon - Fri, 9am until 5pm, 35 hours per week. The Key Accounts service Administrator will support the Key Accounts Manager by overseeing administrative duties, service scheduling, client communication, and portal management for a designated portfolio of key accounts. This role ensures accurate reporting, smooth operational delivery, and consistent support across all service activities. Key Responsibilities Account Coordination & Administration Act as the internal liaison for all coordination activities relating to assigned key accounts. Manage day-to-day administrative duties including reporting, documentation control, and client updates. Maintain and update client portals with service reports, attendance notes, KPIs, visit documents, and compliance files. Prepare reports, data packs, and supporting materials for monthly client presentations and quarterly business reviews. Ensure accurate record keeping of client communications, service history, contract details, and account-specific notes. Service Scheduling & Operational Support Schedule routine, reactive, and project-based visits for technicians aligned to assigned accounts. Handle access requests, emergency callouts, special instructions, and operational queries promptly. Ensure all job work is logged, costed, and updated correctly within internal systems. Monitor technician task completion, follow up on outstanding works, and escalate delays where required. Assist in monitoring technician performance, workload balance, and scheduling efficiency for the allocated accounts. Client Communication & Support Support the Key Accounts Manager in maintaining professional communication with key account clients. Provide timely updates to clients regarding schedules, completed work, and outstanding actions. Respond to client queries efficiently and escalate issues where required. Assist in the preparation of agendas, presentation documents, and reports for client meetings and reviews. Collaboration & Internal Liaison Work closely with technicians, service managers, service controllers, and the Key Accounts Manager. Ensure effective communication across departments to maintain service quality and meet client expectations. Provide account insight and feedback to support continuous improvement and service development. Coordinate information flow between departments to ensure a consistent and professional service experience. Requirements: Key Accounts service Administrator Experience in custome support, service administration, scheduling, coordination roles. Strong organisational skills with exceptional attention to detail. Excellent written and verbal communication abilities. Proficiency with Microsoft Office and service/CRM management software. Ability to manage multiple tasks in a fast-paced service environment. Customer-focused approach with strong interpersonal skills and a proactive mindset. Benefits Competitive salary and performance-related bonus scheme. Pension scheme. Health and wellbeing programme. Comprehensive training and career development opportunities. 20 days annual leave (plus bank holidays).
Jan 09, 2026
Full time
Full-time/Permanent, Mon - Fri, 9am until 5pm, 35 hours per week. The Key Accounts service Administrator will support the Key Accounts Manager by overseeing administrative duties, service scheduling, client communication, and portal management for a designated portfolio of key accounts. This role ensures accurate reporting, smooth operational delivery, and consistent support across all service activities. Key Responsibilities Account Coordination & Administration Act as the internal liaison for all coordination activities relating to assigned key accounts. Manage day-to-day administrative duties including reporting, documentation control, and client updates. Maintain and update client portals with service reports, attendance notes, KPIs, visit documents, and compliance files. Prepare reports, data packs, and supporting materials for monthly client presentations and quarterly business reviews. Ensure accurate record keeping of client communications, service history, contract details, and account-specific notes. Service Scheduling & Operational Support Schedule routine, reactive, and project-based visits for technicians aligned to assigned accounts. Handle access requests, emergency callouts, special instructions, and operational queries promptly. Ensure all job work is logged, costed, and updated correctly within internal systems. Monitor technician task completion, follow up on outstanding works, and escalate delays where required. Assist in monitoring technician performance, workload balance, and scheduling efficiency for the allocated accounts. Client Communication & Support Support the Key Accounts Manager in maintaining professional communication with key account clients. Provide timely updates to clients regarding schedules, completed work, and outstanding actions. Respond to client queries efficiently and escalate issues where required. Assist in the preparation of agendas, presentation documents, and reports for client meetings and reviews. Collaboration & Internal Liaison Work closely with technicians, service managers, service controllers, and the Key Accounts Manager. Ensure effective communication across departments to maintain service quality and meet client expectations. Provide account insight and feedback to support continuous improvement and service development. Coordinate information flow between departments to ensure a consistent and professional service experience. Requirements: Key Accounts service Administrator Experience in custome support, service administration, scheduling, coordination roles. Strong organisational skills with exceptional attention to detail. Excellent written and verbal communication abilities. Proficiency with Microsoft Office and service/CRM management software. Ability to manage multiple tasks in a fast-paced service environment. Customer-focused approach with strong interpersonal skills and a proactive mindset. Benefits Competitive salary and performance-related bonus scheme. Pension scheme. Health and wellbeing programme. Comprehensive training and career development opportunities. 20 days annual leave (plus bank holidays).
Fleet Administrator When registering to this job board you will be redirected to the online application form. Please ensure that this is completed in full in order that your application can be reviewed. At Microlise, we are looking for a highly organised and detail-orientated Fleet Administrator to join our team! In this role, you will be primary responsible for the efficient operation of our vehicle fleet. In this critical role, you will ensure the effective operation of Fleet related services, ensure data accuracy, monitor supplier performance, and provide crucial administrative support to our Health, Safety, Facilities and Environmental teams, while also providing essential cover for the reception area. Are you ready to step behind the wheel? If so, get your application in now! What you will be doing: Ensure the 100% accuracy of all records relating to the movement, location, allocation, and status of vehicles. This critical data must be maintained promptly and precisely for insurance and payroll purposes. Act as the primary liaison with all Fleet supplier companies. Monitor, measure, and report on their performance to ensure they consistently achieve agreed-upon Service Level Agreements (SLAs) and operational targets. Work with the designated Fleet Service provider to ensure all necessary vehicle management actions are completed promptly and efficiently (e.g., scheduled servicing, routine maintenance, accident repairs, and tracking device installations/updates). Maintain accurate and up-to-date records for all company vehicles, including vehicle additions and removals from our Fleet and communicating changes accurately to the Payroll Team. Manage the accident reporting process, liaising promptly with drivers, insurance providers, and Fleet Management supplier. Act as the main point of contact for drivers regarding vehicle issues and policy adherence. Responsible for regular and accurate updating of various company administrative systems and databases as required Deal with requests for dedicated administrative support from the Health & Safety, Facilities, and Environmental teams. This includes, but is not limited to: Assisting with the filing, preparation, and distribution of compliance documents, safety records, and environmental reports. Performing data entry and record-keeping related to facility maintenance schedules or H&S training records. Preparing and issuing routine correspondence on behalf of these teams. Provide cover for the reception area when the permanent receptionist is on annual leave, absent, or away from the reception desk. Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls, taking messages where necessary. Sort and distribute incoming and outgoing mail, packages, and deliveries during coverage periods. What we re looking for: Proven experience in an administrative role, preferably within a logistics or fleet management environment with exposure to supplier and vendor management. Exceptional attention to detail and a strong commitment to data accuracy is essential. Experience in accurately updating and maintaining company-wide systems and databases. Excellent organisational and time management skills with the ability to prioritize a varied workload and manage multiple deadlines. Strong verbal and written communication skills, necessary for managing supplier relationships and communicating with internal and external stakeholders. Experience in or aptitude for providing professional front-of-house/reception cover. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Professional manner with a positive, helpful attitude. Why Microlise? Proudly Midlands-based, Microlise has been operating for over thirty years, and recently became a Publicly Listed Company with shares trading on the London Stock Exchange. Our growing business is guided by our culture which drives the way we behave, the way we work, the way we connect with our customers, and the way we support and develop our people. Full support and training to ensure you are well equipped to succeed in your role Access to our salary sacrifice EV Car Scheme - payments are made before tax and other contributions, so saving you money, whilst doing your bit for the environment! Great Place to Work certified We have been recognised by the global authority on workplace culture, so come be a part of our success! Private medical insurance with Vitality Health including rewards for members such as: Free Amazon Prime, Apple Watch, discounted gym membership and many more! 25 days holiday, excluding bank holidays, increasing with service Invested in employee health and well-being with over 20 mental health first aiders in the business Employee Assistance Programmes Free Costco membership, 20% off EE mobile and line rental, and other local discounts Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards Free Microlise Cresswell Racing Tickets, support British Superbikes Executive Box at Motorpoint Arena Nottingham Recruitment Process For successful candidates, interviews will take place whilst the advert is still live; so don t delay getting your application in! Recruitment Agencies Whilst we make every effort to directly source candidates for our live roles, we do have a very small, preferred supplier list on the occasion we may require additional support. We therefore do not accept speculative CVs and/or cold calls to our Recruitment Team or Hiring Managers.
Jan 09, 2026
Full time
Fleet Administrator When registering to this job board you will be redirected to the online application form. Please ensure that this is completed in full in order that your application can be reviewed. At Microlise, we are looking for a highly organised and detail-orientated Fleet Administrator to join our team! In this role, you will be primary responsible for the efficient operation of our vehicle fleet. In this critical role, you will ensure the effective operation of Fleet related services, ensure data accuracy, monitor supplier performance, and provide crucial administrative support to our Health, Safety, Facilities and Environmental teams, while also providing essential cover for the reception area. Are you ready to step behind the wheel? If so, get your application in now! What you will be doing: Ensure the 100% accuracy of all records relating to the movement, location, allocation, and status of vehicles. This critical data must be maintained promptly and precisely for insurance and payroll purposes. Act as the primary liaison with all Fleet supplier companies. Monitor, measure, and report on their performance to ensure they consistently achieve agreed-upon Service Level Agreements (SLAs) and operational targets. Work with the designated Fleet Service provider to ensure all necessary vehicle management actions are completed promptly and efficiently (e.g., scheduled servicing, routine maintenance, accident repairs, and tracking device installations/updates). Maintain accurate and up-to-date records for all company vehicles, including vehicle additions and removals from our Fleet and communicating changes accurately to the Payroll Team. Manage the accident reporting process, liaising promptly with drivers, insurance providers, and Fleet Management supplier. Act as the main point of contact for drivers regarding vehicle issues and policy adherence. Responsible for regular and accurate updating of various company administrative systems and databases as required Deal with requests for dedicated administrative support from the Health & Safety, Facilities, and Environmental teams. This includes, but is not limited to: Assisting with the filing, preparation, and distribution of compliance documents, safety records, and environmental reports. Performing data entry and record-keeping related to facility maintenance schedules or H&S training records. Preparing and issuing routine correspondence on behalf of these teams. Provide cover for the reception area when the permanent receptionist is on annual leave, absent, or away from the reception desk. Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls, taking messages where necessary. Sort and distribute incoming and outgoing mail, packages, and deliveries during coverage periods. What we re looking for: Proven experience in an administrative role, preferably within a logistics or fleet management environment with exposure to supplier and vendor management. Exceptional attention to detail and a strong commitment to data accuracy is essential. Experience in accurately updating and maintaining company-wide systems and databases. Excellent organisational and time management skills with the ability to prioritize a varied workload and manage multiple deadlines. Strong verbal and written communication skills, necessary for managing supplier relationships and communicating with internal and external stakeholders. Experience in or aptitude for providing professional front-of-house/reception cover. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Professional manner with a positive, helpful attitude. Why Microlise? Proudly Midlands-based, Microlise has been operating for over thirty years, and recently became a Publicly Listed Company with shares trading on the London Stock Exchange. Our growing business is guided by our culture which drives the way we behave, the way we work, the way we connect with our customers, and the way we support and develop our people. Full support and training to ensure you are well equipped to succeed in your role Access to our salary sacrifice EV Car Scheme - payments are made before tax and other contributions, so saving you money, whilst doing your bit for the environment! Great Place to Work certified We have been recognised by the global authority on workplace culture, so come be a part of our success! Private medical insurance with Vitality Health including rewards for members such as: Free Amazon Prime, Apple Watch, discounted gym membership and many more! 25 days holiday, excluding bank holidays, increasing with service Invested in employee health and well-being with over 20 mental health first aiders in the business Employee Assistance Programmes Free Costco membership, 20% off EE mobile and line rental, and other local discounts Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards Free Microlise Cresswell Racing Tickets, support British Superbikes Executive Box at Motorpoint Arena Nottingham Recruitment Process For successful candidates, interviews will take place whilst the advert is still live; so don t delay getting your application in! Recruitment Agencies Whilst we make every effort to directly source candidates for our live roles, we do have a very small, preferred supplier list on the occasion we may require additional support. We therefore do not accept speculative CVs and/or cold calls to our Recruitment Team or Hiring Managers.
Transport Administration Planner Department: Service Delivery Reports to: Process Owner Service Delivery Location: West Drayton Contract Type: Permanent Full Time Salary: Hourly Role Purpose The Transport Administration Planner provides comprehensive administrative support to the Transport Rostering Team, ensuring efficient allocation of driver resources, compliance with working time regulations, and smooth operational delivery. This role is critical to maintaining workforce schedules, managing leave requests, processing airside documentation, and supporting the safe and compliant operation of our transport fleet. Key Responsibilities Workforce Planning & Rostering (40%) Allocate staff resources to shifts in accordance with company policy, EU/UK working time regulations, and Tacho rules Process and administer leave requests, ensuring operational requirements are met Manage daily manpower allocation and document weekly shift patterns Track and allocate overtime fairly across the team Monitor and clear attendance exceptions in Workday after consulting with relevant managers Airside Pass Administration (25%) Support the airside signatory by processing airside pass applications Input referencing details into the system and follow up on application progress Ensure all additional information requests are provided promptly Maintain compliance with airside pass regulations and security requirements Driver & Fleet Compliance (20%) Maintain driver records on the Vision system Complete driving license checks every 6 months for all personnel with vehicle access Arrange ADP training and CBT for drivers and loaders Schedule medical appointments for drivers Ensure food safety training is delivered as required Reporting & Documentation (10%) Produce operational reports including OPRS, WPRS, agency hours KPIs, and training matrices Maintain internal unit reports covering absence, leave, and welfare calls Take detailed minutes at team meetings Maintain accurate, secure, and up-to-date personnel files Support investigations through accurate note-taking General Administration (5%) Manage telephone enquiries and general HR administration Update flight family information for Delta airlines within 60 seconds of notifications Maintain records as delegated by Unit Administrator or Unit Manager Undertake training programs to support personal development Essential Requirements Education & Qualifications Minimum 5 GCSEs (Grade C/4 or above) including English and Mathematics, OR equivalent qualification Basic food safety certification (or willingness to obtain within 3 months) Experience Minimum 2 years' experience in an administrative role within a fast-paced, deadline-driven environment Proven experience with roster or shift management Experience taking formal meeting minutes and supporting investigations Previous experience in a transport, logistics, or aviation environment is highly desirable Technical Skills Proficient in Microsoft Office Suite (Outlook, Word, Excel - intermediate level minimum) Experience with workforce management systems (Workday experience preferred) Experience with transport management systems (Vision system knowledge advantageous) Strong data entry and record-keeping skills Knowledge Understanding of EU/UK working time regulations and Tacho rules Knowledge of airside pass regulations and security requirements Awareness of driver compliance requirements (CPC, licensing, medical standards) Core Competencies Exceptional attention to detail and accuracy Strong organizational and time management skills Ability to prioritize effectively and work under pressure to tight deadlines Excellent verbal and written communication skills Proactive problem-solver with the ability to work independently High level of discretion, confidentiality, and professionalism Flexible and adaptable approach to changing operational demands Working Conditions Office-based role within an airport environment May require occasional early starts or late finishes to align with operational needs Airside pass required (security vetting will be conducted) Fast-paced environment with multiple competing priorities
Jan 09, 2026
Full time
Transport Administration Planner Department: Service Delivery Reports to: Process Owner Service Delivery Location: West Drayton Contract Type: Permanent Full Time Salary: Hourly Role Purpose The Transport Administration Planner provides comprehensive administrative support to the Transport Rostering Team, ensuring efficient allocation of driver resources, compliance with working time regulations, and smooth operational delivery. This role is critical to maintaining workforce schedules, managing leave requests, processing airside documentation, and supporting the safe and compliant operation of our transport fleet. Key Responsibilities Workforce Planning & Rostering (40%) Allocate staff resources to shifts in accordance with company policy, EU/UK working time regulations, and Tacho rules Process and administer leave requests, ensuring operational requirements are met Manage daily manpower allocation and document weekly shift patterns Track and allocate overtime fairly across the team Monitor and clear attendance exceptions in Workday after consulting with relevant managers Airside Pass Administration (25%) Support the airside signatory by processing airside pass applications Input referencing details into the system and follow up on application progress Ensure all additional information requests are provided promptly Maintain compliance with airside pass regulations and security requirements Driver & Fleet Compliance (20%) Maintain driver records on the Vision system Complete driving license checks every 6 months for all personnel with vehicle access Arrange ADP training and CBT for drivers and loaders Schedule medical appointments for drivers Ensure food safety training is delivered as required Reporting & Documentation (10%) Produce operational reports including OPRS, WPRS, agency hours KPIs, and training matrices Maintain internal unit reports covering absence, leave, and welfare calls Take detailed minutes at team meetings Maintain accurate, secure, and up-to-date personnel files Support investigations through accurate note-taking General Administration (5%) Manage telephone enquiries and general HR administration Update flight family information for Delta airlines within 60 seconds of notifications Maintain records as delegated by Unit Administrator or Unit Manager Undertake training programs to support personal development Essential Requirements Education & Qualifications Minimum 5 GCSEs (Grade C/4 or above) including English and Mathematics, OR equivalent qualification Basic food safety certification (or willingness to obtain within 3 months) Experience Minimum 2 years' experience in an administrative role within a fast-paced, deadline-driven environment Proven experience with roster or shift management Experience taking formal meeting minutes and supporting investigations Previous experience in a transport, logistics, or aviation environment is highly desirable Technical Skills Proficient in Microsoft Office Suite (Outlook, Word, Excel - intermediate level minimum) Experience with workforce management systems (Workday experience preferred) Experience with transport management systems (Vision system knowledge advantageous) Strong data entry and record-keeping skills Knowledge Understanding of EU/UK working time regulations and Tacho rules Knowledge of airside pass regulations and security requirements Awareness of driver compliance requirements (CPC, licensing, medical standards) Core Competencies Exceptional attention to detail and accuracy Strong organizational and time management skills Ability to prioritize effectively and work under pressure to tight deadlines Excellent verbal and written communication skills Proactive problem-solver with the ability to work independently High level of discretion, confidentiality, and professionalism Flexible and adaptable approach to changing operational demands Working Conditions Office-based role within an airport environment May require occasional early starts or late finishes to align with operational needs Airside pass required (security vetting will be conducted) Fast-paced environment with multiple competing priorities
JOB TITLE: Document Controller JOB TYPE: Permanent, Full Time HOURS: 08:00am - 17:00pm (early finish on Fridays) SALARY: 40,000 - 45,000 LOCATION: Central London CULTURE: Busy, supportive, friendly team culture; collaborative, welcoming, social, and fun! BENEFITS: 25 days holiday plus bank holidays, fun and social team, development and training opportunities, office events & more! ROLE OVERVIEW As a Document Controller, you will play a key role in supporting the project and operational teams by ensuring all construction documentation is efficiently managed, controlled, and distributed. You'll oversee document flow across multiple projects, maintain compliance, and support the wider office team to ensure smooth day-to-day operations. DUTIES & RESPONSIBILITIES Document Control Manage the full lifecycle of construction documents across multiple projects. Maintain and update document management systems (DMS), ensuring all drawings, specifications, RFIs, reports, and documentation are uploaded, issued, and tracked. Ensure robust version control, archiving superseded documentation and maintaining accurate registers. Prepare and issue transmittals to project teams, consultants, and subcontractors. Coordinate with external stakeholders to ensure timely receipt and distribution of project documentation. Conduct quality checks on documents to ensure compliance with project standards and naming conventions. Administrative & Office Support Support the project teams with administrative tasks and preparation of reports. Respond to emails and assist with general office file management (client, supplier, and project files). Assist in procuring office and project-related supplies and services. Support the Office Manager with general office coordination and smooth daily operations. Coordinate meetings, manage meeting room bookings, and arrange refreshments for clients and visitors. Welcome and greet visitors, ensuring a professional and friendly first point of contact. Handle high-volume incoming phone calls and take accurate messages. Assist with ad hoc office and project-related tasks as required. EXPERIENCE, KNOWLEDGE & SKILLS REQUIRED Previous experience as a Document Controller or Administrator within the construction or engineering industry (preferred). Proficiency in document control software, such as: Asite, Aconex, Viewpoint for Projects (4Projects), SharePoint / Teams Excellent Microsoft Office skills (Word, Excel, Outlook). Strong written and verbal communication skills. Excellent organisational skills and the ability to prioritise workload in a fast-paced environment. Ability to take initiative and work independently. Professional, confidential, and reliable. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 09, 2026
Full time
JOB TITLE: Document Controller JOB TYPE: Permanent, Full Time HOURS: 08:00am - 17:00pm (early finish on Fridays) SALARY: 40,000 - 45,000 LOCATION: Central London CULTURE: Busy, supportive, friendly team culture; collaborative, welcoming, social, and fun! BENEFITS: 25 days holiday plus bank holidays, fun and social team, development and training opportunities, office events & more! ROLE OVERVIEW As a Document Controller, you will play a key role in supporting the project and operational teams by ensuring all construction documentation is efficiently managed, controlled, and distributed. You'll oversee document flow across multiple projects, maintain compliance, and support the wider office team to ensure smooth day-to-day operations. DUTIES & RESPONSIBILITIES Document Control Manage the full lifecycle of construction documents across multiple projects. Maintain and update document management systems (DMS), ensuring all drawings, specifications, RFIs, reports, and documentation are uploaded, issued, and tracked. Ensure robust version control, archiving superseded documentation and maintaining accurate registers. Prepare and issue transmittals to project teams, consultants, and subcontractors. Coordinate with external stakeholders to ensure timely receipt and distribution of project documentation. Conduct quality checks on documents to ensure compliance with project standards and naming conventions. Administrative & Office Support Support the project teams with administrative tasks and preparation of reports. Respond to emails and assist with general office file management (client, supplier, and project files). Assist in procuring office and project-related supplies and services. Support the Office Manager with general office coordination and smooth daily operations. Coordinate meetings, manage meeting room bookings, and arrange refreshments for clients and visitors. Welcome and greet visitors, ensuring a professional and friendly first point of contact. Handle high-volume incoming phone calls and take accurate messages. Assist with ad hoc office and project-related tasks as required. EXPERIENCE, KNOWLEDGE & SKILLS REQUIRED Previous experience as a Document Controller or Administrator within the construction or engineering industry (preferred). Proficiency in document control software, such as: Asite, Aconex, Viewpoint for Projects (4Projects), SharePoint / Teams Excellent Microsoft Office skills (Word, Excel, Outlook). Strong written and verbal communication skills. Excellent organisational skills and the ability to prioritise workload in a fast-paced environment. Ability to take initiative and work independently. Professional, confidential, and reliable. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: Onboarding Administrator (WIMS Experienced) Role Overview: The Onboarding Administrator will support the safe and compliant mobilisation of a large workforce on a major, highly regulated infrastructure project. The role requires proven experience using the Workforce Information Management System (WIMS) to manage worker records, onboarding workflows, and compliance requirements. Key Responsibilities Manage the end-to-end onboarding process for new starters Create, update and maintain accurate worker records within WIMS Verify and upload right-to-work documentation, qualifications, training and competency evidence Track and progress vetting, inductions, medicals, security clearance and mandatory training Liaise with recruitment teams, contractors, training providers and internal stakeholders Monitor onboarding status and proactively chase outstanding actions Ensure all workers meet safety, access and compliance requirements prior to mobilisation Produce onboarding, compliance and workforce reports as required Provide WIMS system support and guidance to users and stakeholders Maintain strict data accuracy, confidentiality and GDPR compliance Essential Experience & Skills Demonstrable experience using WIMS in a construction, infrastructure or regulated environment Strong administrative and coordination skills High attention to detail and data accuracy Confident using IT systems and databases (e.g. MS Office) Ability to manage high volumes of onboarding activity Excellent communication and stakeholder management skills Desirable Experience working on large, complex projects Understanding of site access, vetting and compliance processes Experience producing compliance or workforce reports The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future. We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.
Jan 09, 2026
Contractor
Job Title: Onboarding Administrator (WIMS Experienced) Role Overview: The Onboarding Administrator will support the safe and compliant mobilisation of a large workforce on a major, highly regulated infrastructure project. The role requires proven experience using the Workforce Information Management System (WIMS) to manage worker records, onboarding workflows, and compliance requirements. Key Responsibilities Manage the end-to-end onboarding process for new starters Create, update and maintain accurate worker records within WIMS Verify and upload right-to-work documentation, qualifications, training and competency evidence Track and progress vetting, inductions, medicals, security clearance and mandatory training Liaise with recruitment teams, contractors, training providers and internal stakeholders Monitor onboarding status and proactively chase outstanding actions Ensure all workers meet safety, access and compliance requirements prior to mobilisation Produce onboarding, compliance and workforce reports as required Provide WIMS system support and guidance to users and stakeholders Maintain strict data accuracy, confidentiality and GDPR compliance Essential Experience & Skills Demonstrable experience using WIMS in a construction, infrastructure or regulated environment Strong administrative and coordination skills High attention to detail and data accuracy Confident using IT systems and databases (e.g. MS Office) Ability to manage high volumes of onboarding activity Excellent communication and stakeholder management skills Desirable Experience working on large, complex projects Understanding of site access, vetting and compliance processes Experience producing compliance or workforce reports The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future. We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.
Salesforce CRM Manager Location: London (Hybrid - 2 days per week in the office) Hours: 35 hours per week (full-time) Contract: 12-month fixed term, with possibility of extension Salary: £47,177 Closing Date: 23 January 2026 Interview Dates: First interviews w/c 2 February; second interviews following week Charity People is delighted to be partnering with Florence Nightingale Foundation to recruit their next Salesforce CRM Manager. This is an exciting opportunity to lead a major digital transformation, building on work already done, for one of the UK's most respected healthcare charities. Florence Nightingale Foundation empowers nurses and midwives with leadership skills that transform patient care, promote health and save lives across the world. Your work will underpin this mission by creating a streamlined, modern CRM system that saves time, improves efficiency, and amplifies impact. About the Charity Florence Nightingale Foundation is a dynamic, forward-thinking organisation dedicated to improving nursing and midwifery leadership and patient outcomes. With a collaborative culture and strong appetite for innovation, the Foundation is investing in digital transformation to ensure its systems match its ambition. You'll join a passionate team committed to learning, growth, and making a tangible difference. Why This Role is Unique Shape the future: Redesign and optimise a complex Salesforce system fit for the future. Hands-on technical challenge: Configure, automate, and innovate. This is a role for someone who loves solving problems. Collaborative culture: Work with motivated teams and experienced Salesforce consultants. Professional growth: Access LinkedIn Learning, L&D budget, and dedicated development time. Impact that matters: Every improvement you make helps to enable nurses and midwives to meet the changing needs of patient health and care both in the UK and globally. Key Responsibilities Own and optimise the Salesforce system (Sales Cloud). Collaborate with external consultants and internal teams to deliver an ambitious programme of transformation projects. Lead on configuration, workflows, validation rules, and automation. Ensure data integrity and GDPR compliance. Translate technical requirements into clear, actionable plans for non-technical stakeholders. Support users to embed Salesforce into their everyday practice. Deliver training and onboarding for new starters; create training materials. Manage external Salesforce agency and supplier relationships. Oversee system integrations with third-party tools (Zapier, Stripe, WP Forms). Document processes and maintain system health. Proactively drive continuous improvement Candidate Profile Essential Salesforce Administrator certification At least 3 years' experience as a Salesforce Administrator with strong hands-on configuration skills. Proven experience using Sales Cloud (workflows, flows, validation rules, profiles and permissions). Strong project management experience. Robust understanding of GDPR. Experience training non-technical staff. Excellent interpersonal skills and ability to translate technical concepts clearly. Ability to inspire and motivate others to use Salesforce effectively. Desirable Additional Salesforce certifications Change management experience in a small organisation. Experience managing supplier relationships and contracts. Experience documenting processes. Advanced Excel skills. Benefits Generous annual leave: 27 days + bank holidays + birthday day off Pension contributions: 7.5%-10%. Death in Service policy (4x annual salary). Employee perks and wellbeing support. LinkedIn Learning subscription. Half-day per month for personal development. Flexible hybrid working. Occupational and emotional wellbeing support. Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.
Jan 09, 2026
Full time
Salesforce CRM Manager Location: London (Hybrid - 2 days per week in the office) Hours: 35 hours per week (full-time) Contract: 12-month fixed term, with possibility of extension Salary: £47,177 Closing Date: 23 January 2026 Interview Dates: First interviews w/c 2 February; second interviews following week Charity People is delighted to be partnering with Florence Nightingale Foundation to recruit their next Salesforce CRM Manager. This is an exciting opportunity to lead a major digital transformation, building on work already done, for one of the UK's most respected healthcare charities. Florence Nightingale Foundation empowers nurses and midwives with leadership skills that transform patient care, promote health and save lives across the world. Your work will underpin this mission by creating a streamlined, modern CRM system that saves time, improves efficiency, and amplifies impact. About the Charity Florence Nightingale Foundation is a dynamic, forward-thinking organisation dedicated to improving nursing and midwifery leadership and patient outcomes. With a collaborative culture and strong appetite for innovation, the Foundation is investing in digital transformation to ensure its systems match its ambition. You'll join a passionate team committed to learning, growth, and making a tangible difference. Why This Role is Unique Shape the future: Redesign and optimise a complex Salesforce system fit for the future. Hands-on technical challenge: Configure, automate, and innovate. This is a role for someone who loves solving problems. Collaborative culture: Work with motivated teams and experienced Salesforce consultants. Professional growth: Access LinkedIn Learning, L&D budget, and dedicated development time. Impact that matters: Every improvement you make helps to enable nurses and midwives to meet the changing needs of patient health and care both in the UK and globally. Key Responsibilities Own and optimise the Salesforce system (Sales Cloud). Collaborate with external consultants and internal teams to deliver an ambitious programme of transformation projects. Lead on configuration, workflows, validation rules, and automation. Ensure data integrity and GDPR compliance. Translate technical requirements into clear, actionable plans for non-technical stakeholders. Support users to embed Salesforce into their everyday practice. Deliver training and onboarding for new starters; create training materials. Manage external Salesforce agency and supplier relationships. Oversee system integrations with third-party tools (Zapier, Stripe, WP Forms). Document processes and maintain system health. Proactively drive continuous improvement Candidate Profile Essential Salesforce Administrator certification At least 3 years' experience as a Salesforce Administrator with strong hands-on configuration skills. Proven experience using Sales Cloud (workflows, flows, validation rules, profiles and permissions). Strong project management experience. Robust understanding of GDPR. Experience training non-technical staff. Excellent interpersonal skills and ability to translate technical concepts clearly. Ability to inspire and motivate others to use Salesforce effectively. Desirable Additional Salesforce certifications Change management experience in a small organisation. Experience managing supplier relationships and contracts. Experience documenting processes. Advanced Excel skills. Benefits Generous annual leave: 27 days + bank holidays + birthday day off Pension contributions: 7.5%-10%. Death in Service policy (4x annual salary). Employee perks and wellbeing support. LinkedIn Learning subscription. Half-day per month for personal development. Flexible hybrid working. Occupational and emotional wellbeing support. Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.
Reed Technology
Letchworth Garden City, Hertfordshire
NetSuite Administrator Location: Letchworth, Hertfordshire (Hybrid - 2 days per week in the office) Salary: 50,000 - 70,000 per annum Employment Type: Full-time About the Role We are seeking an experienced NetSuite Administrator to take ownership of my client's ERP platform and ensure it operates at peak efficiency. This is a key role for someone who thrives on optimising systems, improving processes, and enabling data-driven decision-making across the business. You will be the go-to expert for all things NetSuite-managing configurations, customisations, integrations, and troubleshooting-while partnering with Finance, HR, Operations, Procurement, and IT teams to deliver scalable solutions that support growth. Key Responsibilities Act as the primary administrator for the NetSuite ERP system, ensuring reliability and performance. Configure and customise workflows, dashboards, forms, and reports to meet evolving business needs. Manage user roles, permissions, and security settings. Collaborate with cross-functional teams to identify process improvements and implement automation. Oversee integrations with other systems using middleware or APIs. Lead system upgrades, module rollouts, and ensure compliance with governance standards. Provide training, documentation, and support to end-users. What We're Looking For 5+ years of hands-on NetSuite administration experience . Strong knowledge of ERP workflows, SuiteScript, SuiteFlow, SuiteTalk, and SuiteAnalytics. Experience with integrations and middleware (e.g., Celigo, Dell Boomi). Advanced reporting and analytics skills. Proven ability to translate business requirements into scalable technical solutions. Excellent communication and project management skills.
Jan 09, 2026
Full time
NetSuite Administrator Location: Letchworth, Hertfordshire (Hybrid - 2 days per week in the office) Salary: 50,000 - 70,000 per annum Employment Type: Full-time About the Role We are seeking an experienced NetSuite Administrator to take ownership of my client's ERP platform and ensure it operates at peak efficiency. This is a key role for someone who thrives on optimising systems, improving processes, and enabling data-driven decision-making across the business. You will be the go-to expert for all things NetSuite-managing configurations, customisations, integrations, and troubleshooting-while partnering with Finance, HR, Operations, Procurement, and IT teams to deliver scalable solutions that support growth. Key Responsibilities Act as the primary administrator for the NetSuite ERP system, ensuring reliability and performance. Configure and customise workflows, dashboards, forms, and reports to meet evolving business needs. Manage user roles, permissions, and security settings. Collaborate with cross-functional teams to identify process improvements and implement automation. Oversee integrations with other systems using middleware or APIs. Lead system upgrades, module rollouts, and ensure compliance with governance standards. Provide training, documentation, and support to end-users. What We're Looking For 5+ years of hands-on NetSuite administration experience . Strong knowledge of ERP workflows, SuiteScript, SuiteFlow, SuiteTalk, and SuiteAnalytics. Experience with integrations and middleware (e.g., Celigo, Dell Boomi). Advanced reporting and analytics skills. Proven ability to translate business requirements into scalable technical solutions. Excellent communication and project management skills.
Location : Barnstaple - Little Bridge House Job Type: Full time, 30 or 37 hours per week Contract Type : Permanent Salary : £25,017 - £27,700 per annum, FTE. The Role As a Fundraising and Product Sales Administrator, you'll play a vital role in supporting our fundraising team and helping us achieve our targets. Reporting to the Senior Fundraising Administrator, you'll provide high-quality administrative support, deliver excellent donor care, and assist with the coordination of events and fundraising activities across the region. What You Will Be Doing • Providing prompt and accurate administrative support to the fundraising team • Setting up and maintaining supporter records on Salesforce and processing event registrations • Coordinating monthly visit days and supporting the smooth running of events • Preparing and sending fundraising packs, posters, tickets, and other materials • Updating CHSW and external websites with supporter events • Responding to supporter enquiries and delivering excellent donor care • Assisting with proactive donor engagement, including chasing pledges and converting enquiries • Ensuring compliance with fundraising legislation and CHSW policies The Successful Candidate We're looking for someone who is: • Highly organised with strong attention to detail • Experienced in administration within a busy environment • Confident using Microsoft Office and databases (Salesforce experience is a bonus) • A great communicator with excellent customer service skills • Flexible and proactive, able to adapt to changing priorities • Passionate about the work of CHSW and committed to our values • Essential requirements include GCSEs (or equivalent experience), strong IT skills, and the ability to work collaboratively and independently. A willingness to travel and work occasional evenings/weekends is also required. What we offer We value our staff and offer an excellent working environment with an enthusiastic and committed team, benefits include: • 33 days (plus bank holidays) holiday entitlement, which increases with service • enhanced sick pay scheme rising up to 6 months full and 6 months half pay • personal pension scheme with 7% employer contribution • family friendly policies, with enhanced maternity/adoption pay • occupational health, wellbeing and counselling services and employee assistance programme • group life insurance scheme • training and development opportunities • environmental and green agenda • a supportive and inclusive environment • a chance to make a real difference Closing Date: 30/01/2026 Interview Date: 10/02/2026 How to Apply Please apply by clicking on the link before the closing date of Friday 30th January. Please note: We may close this vacancy early if sufficient suitable applications are received; therefore, we recommend you apply early If you have any questions, please visit our website to find out more, or use our email to contact us and speak to one of our HR team today CHSW Equality, Diversity and Inclusion Statement CHSW is committed to safeguarding and promoting the welfare of children and young people and all employees must apply for an enhanced disclosure from the Disclosure and Barring Service. We welcome applications from all sections of the community. Charity Registration Number You may also have experience in the following: Fundraising Administrator, Fundraising Assistant, Charity Administrator, Donor Care Administrator, Fundraising Support Officer Charity Fundraising Assistant, Events and Fundraising Administrator, Fundraising Coordinator, Supporter Care Administrator, Charity Events Administrator, Income Generation Administrator, Fundraising Operations Administrator, Charity Sales Administrator, Fundraising and Events Assistant REF-
Jan 09, 2026
Full time
Location : Barnstaple - Little Bridge House Job Type: Full time, 30 or 37 hours per week Contract Type : Permanent Salary : £25,017 - £27,700 per annum, FTE. The Role As a Fundraising and Product Sales Administrator, you'll play a vital role in supporting our fundraising team and helping us achieve our targets. Reporting to the Senior Fundraising Administrator, you'll provide high-quality administrative support, deliver excellent donor care, and assist with the coordination of events and fundraising activities across the region. What You Will Be Doing • Providing prompt and accurate administrative support to the fundraising team • Setting up and maintaining supporter records on Salesforce and processing event registrations • Coordinating monthly visit days and supporting the smooth running of events • Preparing and sending fundraising packs, posters, tickets, and other materials • Updating CHSW and external websites with supporter events • Responding to supporter enquiries and delivering excellent donor care • Assisting with proactive donor engagement, including chasing pledges and converting enquiries • Ensuring compliance with fundraising legislation and CHSW policies The Successful Candidate We're looking for someone who is: • Highly organised with strong attention to detail • Experienced in administration within a busy environment • Confident using Microsoft Office and databases (Salesforce experience is a bonus) • A great communicator with excellent customer service skills • Flexible and proactive, able to adapt to changing priorities • Passionate about the work of CHSW and committed to our values • Essential requirements include GCSEs (or equivalent experience), strong IT skills, and the ability to work collaboratively and independently. A willingness to travel and work occasional evenings/weekends is also required. What we offer We value our staff and offer an excellent working environment with an enthusiastic and committed team, benefits include: • 33 days (plus bank holidays) holiday entitlement, which increases with service • enhanced sick pay scheme rising up to 6 months full and 6 months half pay • personal pension scheme with 7% employer contribution • family friendly policies, with enhanced maternity/adoption pay • occupational health, wellbeing and counselling services and employee assistance programme • group life insurance scheme • training and development opportunities • environmental and green agenda • a supportive and inclusive environment • a chance to make a real difference Closing Date: 30/01/2026 Interview Date: 10/02/2026 How to Apply Please apply by clicking on the link before the closing date of Friday 30th January. Please note: We may close this vacancy early if sufficient suitable applications are received; therefore, we recommend you apply early If you have any questions, please visit our website to find out more, or use our email to contact us and speak to one of our HR team today CHSW Equality, Diversity and Inclusion Statement CHSW is committed to safeguarding and promoting the welfare of children and young people and all employees must apply for an enhanced disclosure from the Disclosure and Barring Service. We welcome applications from all sections of the community. Charity Registration Number You may also have experience in the following: Fundraising Administrator, Fundraising Assistant, Charity Administrator, Donor Care Administrator, Fundraising Support Officer Charity Fundraising Assistant, Events and Fundraising Administrator, Fundraising Coordinator, Supporter Care Administrator, Charity Events Administrator, Income Generation Administrator, Fundraising Operations Administrator, Charity Sales Administrator, Fundraising and Events Assistant REF-
Administrator / Office Coordinator Spider is advertising on behalf of a well-established charity seeking a full-time, permanent Administrator / Office Coordinator to join their team in Bury St Edmunds, Suffolk. Why them: They are a friendly, mission-driven charity, dedicated to supporting individuals through the companionship of animals. The organisation values its people, encourages a collaborative culture, and provides a supportive working environment. Fantastic company benefits include: Competitive Salary: £23,800 £27,000 per annum, depending on experience Holiday: 25 days plus Bank Holiday 3% pension employer contribution Additional: Dog-friendly office, relaxed dress code, free on-site parking, employee assistance programme About the role: As an Administrator / Office Coordinator, you will act as the first point of contact for enquiries, support the day-to-day running of the office, and provide essential administrative and operational support to the CEO and wider team. You will help maintain databases, records, and office systems, assist with recruitment and volunteer coordination, organise training, and support projects and compliance activities. You will also help produce reports, service documentation, and promotional materials, ensuring smooth and efficient office operations. Working hours for this office-based role will be 37.5 hours, Monday to Friday 8:30am 4:30pm. Main Duties and Responsibilities: Act as the first point of contact for enquiries via phone, email, or in-person visits Provide administrative and operational support to the CEO and office team Maintain accurate records, databases, and office systems Manage stock levels throughout the office Support recruitment, induction, and coordination of staff and volunteers Organise meetings, manage diaries, and prepare minutes and reports Help maintain policies, documentation, and compliance with relevant legislation Assist with project support, service documentation, and promotional material Contribute to continuous improvement of office processes and systems About you: As an Administrator / Office Coordinator, you will be an organised, proactive, and professional individual with a minimum of 3-5 years experience in administrative or office support roles. You should be confident managing multiple priorities, able to work independently and as part of a team and have excellent communication and interpersonal skills. Proficiency in Microsoft Office 365, attention to detail, and experience with financial administration or CRM systems is essential. A logical, flexible, and solution-focused approach, alongside a passion for charitable work and supporting the mission of the organisation, is highly valued. If you have the relevant skills and experience for this Administrator / Office Coordinator position and would like to be considered, please apply by forwarding an up-to-date CV and covering letter as soon as possible. Please check your email inbox and spam/junk folder for any correspondence for this role. If you require any reasonable adjustments or information in an alternative format, please let us know as soon as possible. No recruitment agencies, please This vacancy is being advertised and handled through Spider, the region s Online Job Advertiser. We take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text, or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.
Jan 09, 2026
Full time
Administrator / Office Coordinator Spider is advertising on behalf of a well-established charity seeking a full-time, permanent Administrator / Office Coordinator to join their team in Bury St Edmunds, Suffolk. Why them: They are a friendly, mission-driven charity, dedicated to supporting individuals through the companionship of animals. The organisation values its people, encourages a collaborative culture, and provides a supportive working environment. Fantastic company benefits include: Competitive Salary: £23,800 £27,000 per annum, depending on experience Holiday: 25 days plus Bank Holiday 3% pension employer contribution Additional: Dog-friendly office, relaxed dress code, free on-site parking, employee assistance programme About the role: As an Administrator / Office Coordinator, you will act as the first point of contact for enquiries, support the day-to-day running of the office, and provide essential administrative and operational support to the CEO and wider team. You will help maintain databases, records, and office systems, assist with recruitment and volunteer coordination, organise training, and support projects and compliance activities. You will also help produce reports, service documentation, and promotional materials, ensuring smooth and efficient office operations. Working hours for this office-based role will be 37.5 hours, Monday to Friday 8:30am 4:30pm. Main Duties and Responsibilities: Act as the first point of contact for enquiries via phone, email, or in-person visits Provide administrative and operational support to the CEO and office team Maintain accurate records, databases, and office systems Manage stock levels throughout the office Support recruitment, induction, and coordination of staff and volunteers Organise meetings, manage diaries, and prepare minutes and reports Help maintain policies, documentation, and compliance with relevant legislation Assist with project support, service documentation, and promotional material Contribute to continuous improvement of office processes and systems About you: As an Administrator / Office Coordinator, you will be an organised, proactive, and professional individual with a minimum of 3-5 years experience in administrative or office support roles. You should be confident managing multiple priorities, able to work independently and as part of a team and have excellent communication and interpersonal skills. Proficiency in Microsoft Office 365, attention to detail, and experience with financial administration or CRM systems is essential. A logical, flexible, and solution-focused approach, alongside a passion for charitable work and supporting the mission of the organisation, is highly valued. If you have the relevant skills and experience for this Administrator / Office Coordinator position and would like to be considered, please apply by forwarding an up-to-date CV and covering letter as soon as possible. Please check your email inbox and spam/junk folder for any correspondence for this role. If you require any reasonable adjustments or information in an alternative format, please let us know as soon as possible. No recruitment agencies, please This vacancy is being advertised and handled through Spider, the region s Online Job Advertiser. We take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text, or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.
Responsibilities Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations within the home, including operational support with clinical tasks and monitoring. Acting as administrative support to the Home Manager and Deputy Manager, including (but not exclusively); Maintaining the office environment to a high standard of cleanliness, organisation and professionalism. Being the first point of contact for the home in a friendly, helpful and professional manner. Screening telephone calls, enquiries and requests and handling them within the limit of the role or redirecting to the necessary person. Monitoring the home's email address and any incoming e-mail, faxes and post, redirecting as required. Forwarding any relevant correspondence to the central office, other homes or external agencies in a timely manner. Maintaining the home diary and calendar. Arranging meetings such as care reviews, welcoming meeting participants and facilitating the meeting e.g. refreshments and resources. Liaising with the Relationships & Development team regarding upcoming reviews and / or plans for reviews. Typing any company documents under the instruction of the manager or deputy manager such as transition notes/meeting minutes /residents information /care plans/risk assessments/ hospital passports/missing persons/investigation notes/DoLs renewals/timeline of events/return to works/creating new documents. Managing records within the office including filing, archiving and confidential waste, keeping resident and staff records up to date. Maintaining the 'Circle of Support' contact details for families and professionals within Care Vision system and ensuring any changes are circulated to the central office team as required. Supporting the management and senior team to undertake a daily check of petty cash and resident monies and ensuring sufficient levels are maintained. Maintaining levels of stationery and ordering supplies for the home as required within the organisations purchase request system. Circulating information as requested by the homes management or senior team, as well as any requests from the central office. Communicating with parents - Emailing on a regular basis and sending pictures of activities in line with relevant data protection requirements. Updating and monitoring the Care Vision care recording system, i.e. alerts, care planning and documents, under the direction of the manager or deputy manager. Working with the rota planning and employee management system (Access) to support the manager in implementing rota's, checking the rota system to ensure the home has adequate staffing in advance and helping other homes to cover their staffing needs. Arranging staff cover as directed during sickness, within the staff team, but also casual workers. Reconciling and collating information ready for the wages via the Access rota system. Generating reports and processing information from the care management system or employee management system to provide to the manager or deputy as requested. Supporting the management and senior team in taking advantage of local activities and events. Supporting in the requesting of maintenance via the digital maintenance request system (MaintainX) and monitoring updates / comments. Supporting the home manager and deputy manager in planning for and participating in regular quality assurance reviews, including having oversight of the on-going improvement plan. Supporting the home manager, deputy manager and compliance department in ensuring relevant quality assurance checks are carried out and action communicated where relevant. Keeping the home up to date with various health and safety checks such as monitoring expiry date and booking in of visits, in collaboration with the quality assurance team and home management team. Supporting the home management team and Compliance Team in collating information for various contract or compliance monitoring processes, such as the daily NHS Capacity Tracker, Sundown Tracker, CQC Provider Information Return and any other data information requests as they arise. Ensuring up to date company documentation such as Statement of Purpose, registration certificates, insurance certificates and policies and procedures are displayed within the home. Supporting the home manager and deputy manager in monitoring supervision and appraisal thresholds, booking in of meetings with staff, typing up or filing of supervision records and maintaining the supervision / appraisal tracker. Working with the Training & Development Team and home management team to monitor training compliance thresholds, book employees on training, communicating training dates with employees, and communicate absences or issues to the training team. Supporting the home manager and deputy manager in the new employee induction process, for example ensuring they have their induction file, are assigned a mentor and maintaining monthly review dates. Supporting the home management team in maintaining HR processes and records with the HR system (Access), triggering of events and ensuring the all relevant documents are completed and uploaded to the system. Supporting the home management team in ensuring employee accidents are recorded and reported via the Access HR system. Supporting the home management team in implementing the absence management system such as booking in of return to work interviews and uploading records to the HR system. Work closely with the central office departments, other health and social care colleagues to ensure information is shared in a timely manner, in line with data protection requirements. On-going support in terms of COVID-19 processes, such as contact tracing, sharing of isolation information, facilitating of home COVID testing processes (LFD and PCR), supporting communication in the event of an outbreak. Supporting the team in maintaining an appropriate social media presence on the home's Facebook page, for example uploading posts or event pictures, ensuring confidentiality is maintained. Completion of Return to Work interviews where this is appropriate in support of the senior and management team. Perform other related duties as required. Requirements Polite Approachable Common sense approach To remain calm under pressure Possess integrity and honesty Experience of office administration Recent working experience and a good knowledge of the Windows environment and its applications, especially Word and Excel Attention to detail and accuracy Ability to work to tight deadlines when necessary To be able to work independently and using own initiative Excellent organisational skills Adaptable to change An understanding of Residential Care Homes Level 2 Business Administration Diploma or level 3 Lead Adult Care Worker Medication training & competency Previous experience of working with a clocking in rostering system Previous experience of care management systems Experience within a residential care setting, preferably learning disability Experience working with clinical screening tools and medication systems About the Company Cream care primarily provides residential care homes, we also offer some supported living provisions; our services offer care and active support to people with complex needs. Our residents and tenants are people who may have a profound and multiple learning disability (PMLD); a severe learning disability with complexity of needs; a physical disability with cerebral palsy quadriplegia with some individuals able to direct their care and support. We are set up to provide tasks which border on nursing care; we do not have dual registration and are not licenced to complete tasks which the local clinical guidance demands a nurse to be over seeing. We can manage gastronomy care, administration of medications (all routes), offer front of mouth suctioning, manage use of and delivery of oxygen and monitor SATs. In fact there are many clinical demands we are able to cover through obtaining the right training and with the support of specialists. We aim to offer support focused on individuals who share the need for bespoke care and practice. Since its creation in 2006, the aim of Cream Care has been to provide opportunity for development and growth, overcoming barriers in order to support people to realise their goals, wishes and aspirations. We achieve this by putting the person at the centre of the planning process, working with them and their representatives to deliver the care and support that is right for them. We recognise that we are privileged to be trusted enablers and advocates for people whose voices and choices are not always recognised.
Jan 09, 2026
Full time
Responsibilities Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations within the home, including operational support with clinical tasks and monitoring. Acting as administrative support to the Home Manager and Deputy Manager, including (but not exclusively); Maintaining the office environment to a high standard of cleanliness, organisation and professionalism. Being the first point of contact for the home in a friendly, helpful and professional manner. Screening telephone calls, enquiries and requests and handling them within the limit of the role or redirecting to the necessary person. Monitoring the home's email address and any incoming e-mail, faxes and post, redirecting as required. Forwarding any relevant correspondence to the central office, other homes or external agencies in a timely manner. Maintaining the home diary and calendar. Arranging meetings such as care reviews, welcoming meeting participants and facilitating the meeting e.g. refreshments and resources. Liaising with the Relationships & Development team regarding upcoming reviews and / or plans for reviews. Typing any company documents under the instruction of the manager or deputy manager such as transition notes/meeting minutes /residents information /care plans/risk assessments/ hospital passports/missing persons/investigation notes/DoLs renewals/timeline of events/return to works/creating new documents. Managing records within the office including filing, archiving and confidential waste, keeping resident and staff records up to date. Maintaining the 'Circle of Support' contact details for families and professionals within Care Vision system and ensuring any changes are circulated to the central office team as required. Supporting the management and senior team to undertake a daily check of petty cash and resident monies and ensuring sufficient levels are maintained. Maintaining levels of stationery and ordering supplies for the home as required within the organisations purchase request system. Circulating information as requested by the homes management or senior team, as well as any requests from the central office. Communicating with parents - Emailing on a regular basis and sending pictures of activities in line with relevant data protection requirements. Updating and monitoring the Care Vision care recording system, i.e. alerts, care planning and documents, under the direction of the manager or deputy manager. Working with the rota planning and employee management system (Access) to support the manager in implementing rota's, checking the rota system to ensure the home has adequate staffing in advance and helping other homes to cover their staffing needs. Arranging staff cover as directed during sickness, within the staff team, but also casual workers. Reconciling and collating information ready for the wages via the Access rota system. Generating reports and processing information from the care management system or employee management system to provide to the manager or deputy as requested. Supporting the management and senior team in taking advantage of local activities and events. Supporting in the requesting of maintenance via the digital maintenance request system (MaintainX) and monitoring updates / comments. Supporting the home manager and deputy manager in planning for and participating in regular quality assurance reviews, including having oversight of the on-going improvement plan. Supporting the home manager, deputy manager and compliance department in ensuring relevant quality assurance checks are carried out and action communicated where relevant. Keeping the home up to date with various health and safety checks such as monitoring expiry date and booking in of visits, in collaboration with the quality assurance team and home management team. Supporting the home management team and Compliance Team in collating information for various contract or compliance monitoring processes, such as the daily NHS Capacity Tracker, Sundown Tracker, CQC Provider Information Return and any other data information requests as they arise. Ensuring up to date company documentation such as Statement of Purpose, registration certificates, insurance certificates and policies and procedures are displayed within the home. Supporting the home manager and deputy manager in monitoring supervision and appraisal thresholds, booking in of meetings with staff, typing up or filing of supervision records and maintaining the supervision / appraisal tracker. Working with the Training & Development Team and home management team to monitor training compliance thresholds, book employees on training, communicating training dates with employees, and communicate absences or issues to the training team. Supporting the home manager and deputy manager in the new employee induction process, for example ensuring they have their induction file, are assigned a mentor and maintaining monthly review dates. Supporting the home management team in maintaining HR processes and records with the HR system (Access), triggering of events and ensuring the all relevant documents are completed and uploaded to the system. Supporting the home management team in ensuring employee accidents are recorded and reported via the Access HR system. Supporting the home management team in implementing the absence management system such as booking in of return to work interviews and uploading records to the HR system. Work closely with the central office departments, other health and social care colleagues to ensure information is shared in a timely manner, in line with data protection requirements. On-going support in terms of COVID-19 processes, such as contact tracing, sharing of isolation information, facilitating of home COVID testing processes (LFD and PCR), supporting communication in the event of an outbreak. Supporting the team in maintaining an appropriate social media presence on the home's Facebook page, for example uploading posts or event pictures, ensuring confidentiality is maintained. Completion of Return to Work interviews where this is appropriate in support of the senior and management team. Perform other related duties as required. Requirements Polite Approachable Common sense approach To remain calm under pressure Possess integrity and honesty Experience of office administration Recent working experience and a good knowledge of the Windows environment and its applications, especially Word and Excel Attention to detail and accuracy Ability to work to tight deadlines when necessary To be able to work independently and using own initiative Excellent organisational skills Adaptable to change An understanding of Residential Care Homes Level 2 Business Administration Diploma or level 3 Lead Adult Care Worker Medication training & competency Previous experience of working with a clocking in rostering system Previous experience of care management systems Experience within a residential care setting, preferably learning disability Experience working with clinical screening tools and medication systems About the Company Cream care primarily provides residential care homes, we also offer some supported living provisions; our services offer care and active support to people with complex needs. Our residents and tenants are people who may have a profound and multiple learning disability (PMLD); a severe learning disability with complexity of needs; a physical disability with cerebral palsy quadriplegia with some individuals able to direct their care and support. We are set up to provide tasks which border on nursing care; we do not have dual registration and are not licenced to complete tasks which the local clinical guidance demands a nurse to be over seeing. We can manage gastronomy care, administration of medications (all routes), offer front of mouth suctioning, manage use of and delivery of oxygen and monitor SATs. In fact there are many clinical demands we are able to cover through obtaining the right training and with the support of specialists. We aim to offer support focused on individuals who share the need for bespoke care and practice. Since its creation in 2006, the aim of Cream Care has been to provide opportunity for development and growth, overcoming barriers in order to support people to realise their goals, wishes and aspirations. We achieve this by putting the person at the centre of the planning process, working with them and their representatives to deliver the care and support that is right for them. We recognise that we are privileged to be trusted enablers and advocates for people whose voices and choices are not always recognised.
Our client is seeking a Senior Administrator / Assistant Manager to join their Funds Company Secretarial team in Jersey, United Kingdom, or Guernsey. This permanent, hybrid role is full-time, providing an opportunity for the successful candidate to support the delivery of Company Secretarial services to Private Equity fund structures. In this position, the individual will assist the Manager and be proactive in contributing to team initiatives that aim to enhance service delivery and operational efficiency. Key responsibilities include organising and attending client board and committee meetings, preparing board packs, drafting minutes, and following up on action points. The chosen candidate will also maintain accurate company secretarial records, prepare corporate documentation, assist with company formations and terminations, and ensure compliance with legal and regulatory requirements. Building and maintaining strong relationships with clients, intermediaries, and internal teams is crucial, as well as mentoring junior team members and promoting a culture of collaboration and continuous improvement. Job Duties Organise and attend client board and committee meetings, preparing board packs and drafting minutes. Draft and review minutes for private equity, real estate, and fund of funds clients, providing support and mentoring to junior team members. Maintain accurate and up-to-date company secretarial records, including changes to directors, officers, shareholders, and beneficial owners. Prepare share certificates, stock transfer forms, annual confirmation statements and other relevant documentation. Assist with company formations, liquidations, dissolutions and strike offs. Request notarised/legalised documents, liaise with HM Greffier and other agents and manage alterations to company M&A. Build strong relationships with clients, intermediaries and internal teams, ensuring clear communication and accurate record keeping. Mentor junior colleagues, delegate tasks appropriately, and contribute to a culture of knowledge sharing and improvement. Record time accurately for billing purposes. Job Requirements CGI qualification, or equivalent (or working towards). Previous experience in a similar role within financial services, ideally with exposure to Jersey and non Jersey entities. Strong minute writing, attention to detail, organisational skills and a proactive mindset. Professional, approachable and committed to delivering high standards of service and governance. What You'll Love This role offers the chance to play a key part in maintaining and enhancing the jurisdiction's reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation and risk based supervision. The organisation values professional growth and offers ample opportunities for training and career development. Interested? Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
Jan 09, 2026
Full time
Our client is seeking a Senior Administrator / Assistant Manager to join their Funds Company Secretarial team in Jersey, United Kingdom, or Guernsey. This permanent, hybrid role is full-time, providing an opportunity for the successful candidate to support the delivery of Company Secretarial services to Private Equity fund structures. In this position, the individual will assist the Manager and be proactive in contributing to team initiatives that aim to enhance service delivery and operational efficiency. Key responsibilities include organising and attending client board and committee meetings, preparing board packs, drafting minutes, and following up on action points. The chosen candidate will also maintain accurate company secretarial records, prepare corporate documentation, assist with company formations and terminations, and ensure compliance with legal and regulatory requirements. Building and maintaining strong relationships with clients, intermediaries, and internal teams is crucial, as well as mentoring junior team members and promoting a culture of collaboration and continuous improvement. Job Duties Organise and attend client board and committee meetings, preparing board packs and drafting minutes. Draft and review minutes for private equity, real estate, and fund of funds clients, providing support and mentoring to junior team members. Maintain accurate and up-to-date company secretarial records, including changes to directors, officers, shareholders, and beneficial owners. Prepare share certificates, stock transfer forms, annual confirmation statements and other relevant documentation. Assist with company formations, liquidations, dissolutions and strike offs. Request notarised/legalised documents, liaise with HM Greffier and other agents and manage alterations to company M&A. Build strong relationships with clients, intermediaries and internal teams, ensuring clear communication and accurate record keeping. Mentor junior colleagues, delegate tasks appropriately, and contribute to a culture of knowledge sharing and improvement. Record time accurately for billing purposes. Job Requirements CGI qualification, or equivalent (or working towards). Previous experience in a similar role within financial services, ideally with exposure to Jersey and non Jersey entities. Strong minute writing, attention to detail, organisational skills and a proactive mindset. Professional, approachable and committed to delivering high standards of service and governance. What You'll Love This role offers the chance to play a key part in maintaining and enhancing the jurisdiction's reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation and risk based supervision. The organisation values professional growth and offers ample opportunities for training and career development. Interested? Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
Job Role: General Supervisor Location: HMP Littlehey- West Perry Huntingdon- PE280SR Salary: 43,177.30 Contract: Full time/Permanent We are seeking a dedicated General Supervisor to join our team at HMP Littlehey, a Category C & YOI/Male prison. Join a team that is more than just a group of colleagues - we work Monday-Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Littlehey runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a General Supervisor you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a General Supervisor with a combination of: - Previous recognised experience and supervisory skills in the facilities management service - Experience of compliance - Knowledge of relevant health and safety requirements - Relevant professional qualifications (facilities management / project management - Good Health & Safety knowledge. - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Jan 09, 2026
Full time
Job Role: General Supervisor Location: HMP Littlehey- West Perry Huntingdon- PE280SR Salary: 43,177.30 Contract: Full time/Permanent We are seeking a dedicated General Supervisor to join our team at HMP Littlehey, a Category C & YOI/Male prison. Join a team that is more than just a group of colleagues - we work Monday-Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Littlehey runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a General Supervisor you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a General Supervisor with a combination of: - Previous recognised experience and supervisory skills in the facilities management service - Experience of compliance - Knowledge of relevant health and safety requirements - Relevant professional qualifications (facilities management / project management - Good Health & Safety knowledge. - Excellent organisational, time management and people skills. If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Clockwork Organisation Ltd t/a Travail Employment
Pentre Maelor, Clwyd
Credit Controller £30,000 per annum Permanent role in Wrexham Hours: 9am-5.30pm M-F Additional benefits: Salary Enhancements with length of service 31 days holiday (including bank holidays). Life Assurance x 3 times the salary Enhanced pension (5% employer contributions) Free parking. Private Medical care after 6 months service Why You'll Love this role Join a team where innovation meets collaboration! The company take pride in creating a supportive, inclusive culture that values every individual. Here's what makes them special: Team Spirit - Work with friendly, helpful colleagues in a truly collaborative environment. Growth Opportunities - Develop your skills and advance your career in a global, market-leading company. Employee-Centric Perks - Comprehensive healthcare, vision benefits, and more. Purposeful Work - Be part of a company that makes a real difference in people's lives through cutting-edge solutions. The Role: Our client, the leading manufacturer of its industry, are looking to recruit a Credit Controller to join their friendly finance team. Responsibilities of the Credit Controller Manage approximately 1,500 customer accounts across two companies, ensuring timely payment collection via email and telephone communication. Accurately allocate remittances to ledgers and process cash postings within the SAP system. Perform regular reconciliation of customer accounts to maintain accuracy and compliance. Set up and monitor new customer accounts, including establishing appropriate credit limits. Provide invoice copies as requested to support customer and internal requirements. Prepare and process daily banking transactions and oversee monthly direct debit collections. Requirements of the Credit Controller Communicate with customers by phone in a courteous and professional manner and collaborate with internal teams such as Customer Services when required. Strong computer literacy is essential for this role. Experience with SAP is advantageous, though not required, as full training will be provided. Additional skills/job titles: Accounts Receivable Specialist, Credit and Collections Officer, Debt Recovery Specialist, Credit Analyst, Accounts Receivable Coordinator, Credit Administrator, Collections Coordinator, Finance Collections Specialist, Credit Risk Officer, Billing and Collections Specialist Note : If this job is not for you but you are looking for a new opportunity, please contact us for a confidential discussion on your career. To Apply This vacancy is advertised by Travail Employment Group who are acting as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If we have not contacted you within 7 days you may not have been successful for this position but please feel free to give us a call to discuss similar roles. All candidates registering with Travail Employment Group will need to provide proof of identity, and evidence of any experience, training and qualifications our client considers necessary for this position. CWOIND01
Jan 09, 2026
Full time
Credit Controller £30,000 per annum Permanent role in Wrexham Hours: 9am-5.30pm M-F Additional benefits: Salary Enhancements with length of service 31 days holiday (including bank holidays). Life Assurance x 3 times the salary Enhanced pension (5% employer contributions) Free parking. Private Medical care after 6 months service Why You'll Love this role Join a team where innovation meets collaboration! The company take pride in creating a supportive, inclusive culture that values every individual. Here's what makes them special: Team Spirit - Work with friendly, helpful colleagues in a truly collaborative environment. Growth Opportunities - Develop your skills and advance your career in a global, market-leading company. Employee-Centric Perks - Comprehensive healthcare, vision benefits, and more. Purposeful Work - Be part of a company that makes a real difference in people's lives through cutting-edge solutions. The Role: Our client, the leading manufacturer of its industry, are looking to recruit a Credit Controller to join their friendly finance team. Responsibilities of the Credit Controller Manage approximately 1,500 customer accounts across two companies, ensuring timely payment collection via email and telephone communication. Accurately allocate remittances to ledgers and process cash postings within the SAP system. Perform regular reconciliation of customer accounts to maintain accuracy and compliance. Set up and monitor new customer accounts, including establishing appropriate credit limits. Provide invoice copies as requested to support customer and internal requirements. Prepare and process daily banking transactions and oversee monthly direct debit collections. Requirements of the Credit Controller Communicate with customers by phone in a courteous and professional manner and collaborate with internal teams such as Customer Services when required. Strong computer literacy is essential for this role. Experience with SAP is advantageous, though not required, as full training will be provided. Additional skills/job titles: Accounts Receivable Specialist, Credit and Collections Officer, Debt Recovery Specialist, Credit Analyst, Accounts Receivable Coordinator, Credit Administrator, Collections Coordinator, Finance Collections Specialist, Credit Risk Officer, Billing and Collections Specialist Note : If this job is not for you but you are looking for a new opportunity, please contact us for a confidential discussion on your career. To Apply This vacancy is advertised by Travail Employment Group who are acting as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If we have not contacted you within 7 days you may not have been successful for this position but please feel free to give us a call to discuss similar roles. All candidates registering with Travail Employment Group will need to provide proof of identity, and evidence of any experience, training and qualifications our client considers necessary for this position. CWOIND01
We are currently recruiting on behalf of our client for an organised, proactive, and people-focused HR Administrator to join their team on a temporary basis. This is a varied and rewarding role, providing essential administrative and coordination support across the employee lifecycle. You will act as the first point of contact for staff and volunteer enquiries, support recruitment and induction processes, maintain accurate records, and help deliver a high-quality experience for everyone who contributes to the organisation. This HR Administrator role can be offered on a full-time or part-time basis, making it ideal for candidates seeking flexibility. Key Responsibilities Act as the first point of contact for all staff enquiries. Provide day-to-day administrative support for staff, including preparing contracts, completing pre-employment checks, supporting onboarding, maintaining training records, and managing volunteer applications and references. Liaise with managers to coordinate onboarding and training activities, ensure timely completion of employment documentation, and maintain accurate, up-to-date records across systems. Support staff recruitment, including advertising vacancies internally and externally through appropriate channels. Maintain accurate records on the HR system and databases. Record and report volunteer hours and produce data for monitoring and board reports. Maintain and regularly update the People section of the company intranet, including internal news, staff highlights, and monthly updates celebrating achievements and milestones. Ensure compliance with safer recruitment, safeguarding, and data protection requirements. Promote awareness of the contribution volunteers make and support engagement across the organisation. Skills & Experience Previous experience working in HR or people administration, with a commitment to continuous learning. Good understanding of HR processes including recruitment, onboarding, training, and employee lifecycle administration. Strong administrative skills with proven IT capability (Microsoft Office essential). Excellent interpersonal and communication skills, with confidence engaging with diverse groups. High attention to detail and accuracy when maintaining records and handling confidential information. Strong organisational skills, with the ability to manage multiple priorities and meet deadlines. Experience maintaining databases and producing reports. A proactive, problem solving approach with a positive, "can do" attitude. Awareness of confidentiality, data protection, and safeguarding principles. A collaborative team player with a people centred approach. How to Apply If you are an experienced HR Coordinator or HR Administrator looking for a flexible temporary role, we would love to hear from you. Please apply with your CV or contact us for more information.
Jan 09, 2026
Full time
We are currently recruiting on behalf of our client for an organised, proactive, and people-focused HR Administrator to join their team on a temporary basis. This is a varied and rewarding role, providing essential administrative and coordination support across the employee lifecycle. You will act as the first point of contact for staff and volunteer enquiries, support recruitment and induction processes, maintain accurate records, and help deliver a high-quality experience for everyone who contributes to the organisation. This HR Administrator role can be offered on a full-time or part-time basis, making it ideal for candidates seeking flexibility. Key Responsibilities Act as the first point of contact for all staff enquiries. Provide day-to-day administrative support for staff, including preparing contracts, completing pre-employment checks, supporting onboarding, maintaining training records, and managing volunteer applications and references. Liaise with managers to coordinate onboarding and training activities, ensure timely completion of employment documentation, and maintain accurate, up-to-date records across systems. Support staff recruitment, including advertising vacancies internally and externally through appropriate channels. Maintain accurate records on the HR system and databases. Record and report volunteer hours and produce data for monitoring and board reports. Maintain and regularly update the People section of the company intranet, including internal news, staff highlights, and monthly updates celebrating achievements and milestones. Ensure compliance with safer recruitment, safeguarding, and data protection requirements. Promote awareness of the contribution volunteers make and support engagement across the organisation. Skills & Experience Previous experience working in HR or people administration, with a commitment to continuous learning. Good understanding of HR processes including recruitment, onboarding, training, and employee lifecycle administration. Strong administrative skills with proven IT capability (Microsoft Office essential). Excellent interpersonal and communication skills, with confidence engaging with diverse groups. High attention to detail and accuracy when maintaining records and handling confidential information. Strong organisational skills, with the ability to manage multiple priorities and meet deadlines. Experience maintaining databases and producing reports. A proactive, problem solving approach with a positive, "can do" attitude. Awareness of confidentiality, data protection, and safeguarding principles. A collaborative team player with a people centred approach. How to Apply If you are an experienced HR Coordinator or HR Administrator looking for a flexible temporary role, we would love to hear from you. Please apply with your CV or contact us for more information.
About our client Our client is an international law firm with over 170 partners and more than 1,000 people across the UK, Middle East and Asia. Their Exeter office is one of their largest regional hubs, with over 125 staff based there, working across a full service offering including real estate, corporate, dispute resolution and private wealth. They are committed to a culture of collaboration, integrity, inclusion and innovation. The role Our client is seeking a motivated, organised and reliable Junior PA to provide dedicated support to their Tax & Private Wealth team in Exeter. This is a business-services / support role rather than a legal-trainee post - they are looking for someone with strong administrative skills and 1-2 years' experience (ideally in professional services or legal support). Key responsibilities include: Diary management, scheduling and reminders for fee earners Arranging travel, meetings (internal and external), and room bookings Handling routine administrative tasks (scanning, filing, correspondence, proofing, etc.) Liaising with clients and third parties on behalf of the team Supporting billing, credit control and compliance processes Assisting with marketing, client events and team initiatives Managing and prioritising incoming post and emails, ensuring urgent matters are escalated Providing ad-hoc administrative support across the wider Private Wealth / Tax team What we are looking for 1-2 years' administrative experience (ideally in legal or professional services) Excellent organisational and time-management skills Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) A professional, discreet and confidential approach A proactive and flexible attitude Ability to work as part of a collaborative team High attention to detail and accuracy Please note: this role is not suitable for law graduates or candidates seeking a legal training pathway. It is designed for those pursuing a business support career. What's on offer As part of a large and well-established organisation, our client offers a generous and varied benefits package, including: Flexible benefits platform Discretionary bonus scheme Group personal pension (minimum 5% employer contribution) Private medical insurance (after six months) Employee Assistance Programme and mental health support Dental insurance / health cash plan Life assurance and income protection 25 days' annual leave (plus option to buy/sell leave) Enhanced family-friendly benefits Cycle to Work scheme Staff referral scheme, charitable giving, and will-writing service Continuous learning and development opportunities Salary: £25,500 Why Exeter / Why our client The Exeter office is a thriving regional hub, offering the chance to work on significant and diverse matters across the firm's UK and international network. You'll be joining a supportive environment that values teamwork, professional growth and wellbeing. Our client welcomes applications from all backgrounds and is committed to diversity and inclusion. Please get in touch if you would like more information about this role or send your CV via the form below in complete confidence and we will get back to you. If you would prefer to talk to us in the first instance, please get in touch About Us - Legal Southwest Discover more about who we are and what it's like to work with us. Visit our LinkedIn page;Legal Southwest Ltd LinkedIn Legal Southwest will never, without exception, send out your CV without your prior knowledge or consent so please be assured that we treat every application with the utmost confidentiality.
Jan 09, 2026
Full time
About our client Our client is an international law firm with over 170 partners and more than 1,000 people across the UK, Middle East and Asia. Their Exeter office is one of their largest regional hubs, with over 125 staff based there, working across a full service offering including real estate, corporate, dispute resolution and private wealth. They are committed to a culture of collaboration, integrity, inclusion and innovation. The role Our client is seeking a motivated, organised and reliable Junior PA to provide dedicated support to their Tax & Private Wealth team in Exeter. This is a business-services / support role rather than a legal-trainee post - they are looking for someone with strong administrative skills and 1-2 years' experience (ideally in professional services or legal support). Key responsibilities include: Diary management, scheduling and reminders for fee earners Arranging travel, meetings (internal and external), and room bookings Handling routine administrative tasks (scanning, filing, correspondence, proofing, etc.) Liaising with clients and third parties on behalf of the team Supporting billing, credit control and compliance processes Assisting with marketing, client events and team initiatives Managing and prioritising incoming post and emails, ensuring urgent matters are escalated Providing ad-hoc administrative support across the wider Private Wealth / Tax team What we are looking for 1-2 years' administrative experience (ideally in legal or professional services) Excellent organisational and time-management skills Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) A professional, discreet and confidential approach A proactive and flexible attitude Ability to work as part of a collaborative team High attention to detail and accuracy Please note: this role is not suitable for law graduates or candidates seeking a legal training pathway. It is designed for those pursuing a business support career. What's on offer As part of a large and well-established organisation, our client offers a generous and varied benefits package, including: Flexible benefits platform Discretionary bonus scheme Group personal pension (minimum 5% employer contribution) Private medical insurance (after six months) Employee Assistance Programme and mental health support Dental insurance / health cash plan Life assurance and income protection 25 days' annual leave (plus option to buy/sell leave) Enhanced family-friendly benefits Cycle to Work scheme Staff referral scheme, charitable giving, and will-writing service Continuous learning and development opportunities Salary: £25,500 Why Exeter / Why our client The Exeter office is a thriving regional hub, offering the chance to work on significant and diverse matters across the firm's UK and international network. You'll be joining a supportive environment that values teamwork, professional growth and wellbeing. Our client welcomes applications from all backgrounds and is committed to diversity and inclusion. Please get in touch if you would like more information about this role or send your CV via the form below in complete confidence and we will get back to you. If you would prefer to talk to us in the first instance, please get in touch About Us - Legal Southwest Discover more about who we are and what it's like to work with us. Visit our LinkedIn page;Legal Southwest Ltd LinkedIn Legal Southwest will never, without exception, send out your CV without your prior knowledge or consent so please be assured that we treat every application with the utmost confidentiality.
REPORTING TO Facilities & Maintenance Manager HOURS OF WORK 9.00am to 5.30pm BENEFITS PACKAGE C - General LOCATION West Croydon (Office Based Role) DIVISION Facilities QUALIFICATION LEVEL Math's and English at GCSE (A-C) or equivalent Company Profile The Vegner Group is a property service group established in 1991. With over 30 years' experience the business specialises in the management of blocks of flats and offers other related services such as insurance broking, lettings management, surveying, company secretarial and the provision of concierge staff. Part of the Odevo Group, one of the UK's leading property management companies, Vegner has revenues of c.£40m and has 600 employees, 180 of which are based at clients' buildings. Headquartered in Richmond, and with operational centres in Croydon, the group operates across England. Role Purpose The Facilities Administrator is responsible for supporting the efficient operation of the facilities department. This role involves coordinating maintenance activities, managing office supplies, and ensuring a safe and well-maintained environment for all employees and visitors. The Facilities Administrator will work closely with the Facilities & Maintenance Manager to implement policies and procedures that enhance the functionality and safety of the workplace. Main Responsibilities Maintenance Coordination: Schedule and oversee routine maintenance and repairs of the facility, including canteen facilities, security systems, plumbing, electrical systems, and general building upkeep. Vendor Management: Liaise with external contractors and service providers to ensure timely and cost-effective delivery of services. Office Supplies Management: Monitor and manage inventory levels of office supplies and equipment, placing orders as necessary to ensure availability. Insurance: Distribution of policy documentation. Health and Safety Compliance: Assist in maintaining compliance with health and safety regulations, conducting regular inspections, addressing any issues promptly & arranging First Aid staff training. Space Management: Assist in planning and coordinating office moves. Record Keeping: Maintain accurate digital records of maintenance activities, vendor contracts, and safety inspections. Archive Administration: Retrievals & collections of archived files & ensuring records are kept up to date. Pool Cars: Assisting the Facilities Manager with management of pool cars. Customer Service: Serve as the first point of contact for facilities-related inquiries and issues, providing prompt and effective resolutions. Post Administration: Manage all incoming and outgoing mail for Stonemead House, including date-stamping, sorting, scanning, and distributing items to the appropriate recipients; receive and sign for packages and ensure prompt delivery to the correct individual; prepare all outgoing mail for collection, including franking and processing recorded or special delivery items; arrange couriers as required and monitor their service quality; and maintain credit levels on the franking machine, adding credit as needed in liaison with the Finance Department. Person Specification Experience in facilities management preferred but not essential. Experience in an administrative role. Strong organisational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite. Knowledge of health and safety regulations is desirable but not essential. Ability to work independently and as part of a team. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Jan 09, 2026
Full time
REPORTING TO Facilities & Maintenance Manager HOURS OF WORK 9.00am to 5.30pm BENEFITS PACKAGE C - General LOCATION West Croydon (Office Based Role) DIVISION Facilities QUALIFICATION LEVEL Math's and English at GCSE (A-C) or equivalent Company Profile The Vegner Group is a property service group established in 1991. With over 30 years' experience the business specialises in the management of blocks of flats and offers other related services such as insurance broking, lettings management, surveying, company secretarial and the provision of concierge staff. Part of the Odevo Group, one of the UK's leading property management companies, Vegner has revenues of c.£40m and has 600 employees, 180 of which are based at clients' buildings. Headquartered in Richmond, and with operational centres in Croydon, the group operates across England. Role Purpose The Facilities Administrator is responsible for supporting the efficient operation of the facilities department. This role involves coordinating maintenance activities, managing office supplies, and ensuring a safe and well-maintained environment for all employees and visitors. The Facilities Administrator will work closely with the Facilities & Maintenance Manager to implement policies and procedures that enhance the functionality and safety of the workplace. Main Responsibilities Maintenance Coordination: Schedule and oversee routine maintenance and repairs of the facility, including canteen facilities, security systems, plumbing, electrical systems, and general building upkeep. Vendor Management: Liaise with external contractors and service providers to ensure timely and cost-effective delivery of services. Office Supplies Management: Monitor and manage inventory levels of office supplies and equipment, placing orders as necessary to ensure availability. Insurance: Distribution of policy documentation. Health and Safety Compliance: Assist in maintaining compliance with health and safety regulations, conducting regular inspections, addressing any issues promptly & arranging First Aid staff training. Space Management: Assist in planning and coordinating office moves. Record Keeping: Maintain accurate digital records of maintenance activities, vendor contracts, and safety inspections. Archive Administration: Retrievals & collections of archived files & ensuring records are kept up to date. Pool Cars: Assisting the Facilities Manager with management of pool cars. Customer Service: Serve as the first point of contact for facilities-related inquiries and issues, providing prompt and effective resolutions. Post Administration: Manage all incoming and outgoing mail for Stonemead House, including date-stamping, sorting, scanning, and distributing items to the appropriate recipients; receive and sign for packages and ensure prompt delivery to the correct individual; prepare all outgoing mail for collection, including franking and processing recorded or special delivery items; arrange couriers as required and monitor their service quality; and maintain credit levels on the franking machine, adding credit as needed in liaison with the Finance Department. Person Specification Experience in facilities management preferred but not essential. Experience in an administrative role. Strong organisational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite. Knowledge of health and safety regulations is desirable but not essential. Ability to work independently and as part of a team. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Maintenance Administration Team Leader Main Purpose To deliver an efficient maintenance support service, providing high-quality administrative assistance to the Property Admin Manager while leading and developing a team of seven administrators. Key Responsibilities Team Leadership & Management Oversee a small team of property administrators to ensure all daily tasks and service-level expectations are met. Prioritise incoming repair requests and elevate issues as needed. Provide coaching, training, and development to maintain a skilled and motivated team. Planning & Co-ordination Work with Day-to-Day and Void Maintenance Managers to co-ordinate repairs, resolve issues, and support fast turnaround times. Monitor workflow and adjust priorities to maintain service levels and minimise delays. Communication & Customer Service Maintain effective communication with internal teams, partners, and customers. Liaise with landlords, letting agents, and contractors to ensure timely progress of repairs. Compliance & Regulatory Responsibilities Identify and prioritise repairs under Awaab's Law and ensure statutory timescales are met. Track repairs to ensure compliance with legal and organisational standards. Maintain accurate records for audit and reporting purposes. Additional Duties Attend meetings, training, 1 1s, supervisions, and appraisals. Adhere to organisational policies including health & safety, safeguarding, confidentiality, and equality of opportunity. Undertake additional duties supporting organisational aims as directed. About Us Target Housing is a charity supporting vulnerable and disadvantaged individuals. For 25+ years, we have shown that stable accommodation and tailored support can transform lives and promote independence. If you want a role with real purpose, development opportunities, and a competitive benefits package, this could be for you. Equality, Diversity & Inclusion We are an Equal Opportunities employer committed to an inclusive culture. Our Inclusion & Diversity Action Plan and I&D Champions support continuous improvement. We welcome applicants from all backgrounds, especially underrepresented groups and those with lived experience. We embrace flexibility and are a Disability Confident employer. Please contact us if you need adjustments during the application or interview process. Benefits at Target Housing 28 days Annual Leave, plus Bank Holidays (increasing by 1 day with every years' service up to 33 days) Blue Light Card Westfield Health Cover Financial Wellbeing Support - Access to Lifetime Finance Please note, shortlisting will be completed regularly, and we therefore reserve the right to close the advertisement early. Unfortunately we are not able to provide sponsorship for this role. If you have any questions about the role, please get in touch at:
Jan 09, 2026
Full time
Maintenance Administration Team Leader Main Purpose To deliver an efficient maintenance support service, providing high-quality administrative assistance to the Property Admin Manager while leading and developing a team of seven administrators. Key Responsibilities Team Leadership & Management Oversee a small team of property administrators to ensure all daily tasks and service-level expectations are met. Prioritise incoming repair requests and elevate issues as needed. Provide coaching, training, and development to maintain a skilled and motivated team. Planning & Co-ordination Work with Day-to-Day and Void Maintenance Managers to co-ordinate repairs, resolve issues, and support fast turnaround times. Monitor workflow and adjust priorities to maintain service levels and minimise delays. Communication & Customer Service Maintain effective communication with internal teams, partners, and customers. Liaise with landlords, letting agents, and contractors to ensure timely progress of repairs. Compliance & Regulatory Responsibilities Identify and prioritise repairs under Awaab's Law and ensure statutory timescales are met. Track repairs to ensure compliance with legal and organisational standards. Maintain accurate records for audit and reporting purposes. Additional Duties Attend meetings, training, 1 1s, supervisions, and appraisals. Adhere to organisational policies including health & safety, safeguarding, confidentiality, and equality of opportunity. Undertake additional duties supporting organisational aims as directed. About Us Target Housing is a charity supporting vulnerable and disadvantaged individuals. For 25+ years, we have shown that stable accommodation and tailored support can transform lives and promote independence. If you want a role with real purpose, development opportunities, and a competitive benefits package, this could be for you. Equality, Diversity & Inclusion We are an Equal Opportunities employer committed to an inclusive culture. Our Inclusion & Diversity Action Plan and I&D Champions support continuous improvement. We welcome applicants from all backgrounds, especially underrepresented groups and those with lived experience. We embrace flexibility and are a Disability Confident employer. Please contact us if you need adjustments during the application or interview process. Benefits at Target Housing 28 days Annual Leave, plus Bank Holidays (increasing by 1 day with every years' service up to 33 days) Blue Light Card Westfield Health Cover Financial Wellbeing Support - Access to Lifetime Finance Please note, shortlisting will be completed regularly, and we therefore reserve the right to close the advertisement early. Unfortunately we are not able to provide sponsorship for this role. If you have any questions about the role, please get in touch at:
