Job Title: Service Coordinator / PA Location : Binley, Coventry Salary: 25,000 - 28,000 per annum, depending on experience Job Type: Permanent, Full Time Working Hours: 39 hours per week (with some flexibility) Wickman Coventry Ltd is global supplier and manufacturer of Multispindle Lathes, designed to produce medium and large volumes of precise, high-quality components from our Coventry factory. Our sales and service network extends to all parts of the world, with offices based in the UK, Brazil, USA, China & India. This is an excellent opportunity to join a well established company now in its 100th year, with a diverse range of work on offer to an enthusiastic individual. About the Role: Aftercare and service are fundamental aspects of the Wickman approach, demonstrated through continually providing spares and support for our machines. We are looking for a focused individual who is committed to providing outstanding service to meet our customer needs and thrive in a busy, dynamic, fast paced environment. If you are customer driven and passionate about servicing and supporting customers, then this could certainly be the ideal role for you. Responsibilities Coordinate and schedule all service/warranty/installation activities Manage service schedule, arrange jobs and react to breakdowns in a timely manner to provide efficient service delivery, including delivering technical assistance to customers via phone/email Troubleshooting and engagement with group companies to support customers with our products Review machine reports and generate quotes from machine inspection surveys or from email/telephone correspondence received Work with purchasing department to source shortages and monitor spare parts stock levels to coordinate replenishment, and raise purchase orders when necessary Liaise with suppliers and our internal progress chaser for updates on outstanding parts to manage customer expectations and movement within the service schedule/calendar Arrange the picking and packing of parts and tools with warehouse along with the shipment with couriers/transport companies - including the return upon completion of a job Prepare export and import documentation to travel with goods to satisfy customs requirements Arrange all travel aspects as necessary associated with each job i.e. flights, hotel, airport parking, car hire, trains etc. including country specific requirements - e.g. ESTAs, permits/visas to comply with Schengen rules etc. Prepare and submit applicable paperwork to customers prior to engineers' arrival to site Renewal of service contracts Analysis and submission of engineer's timesheets and expense claims Raising invoices upon completion of work Monthly analysis of visits with Accounts department Ad-hoc PA duties supporting the 2 Directors with a variety of tasks Supporting Accounts department with renewal of business contracts e.g. Insurance, ICT, mobile phones General office duties/occasional reception duties including answering main telephone and welcoming visitors/suppliers About you: Knowledge, Skills & Experience: Hardworking, honest, punctual and reliable Positive helpful attitude and demonstrate a willingness to learn Essential to have a background in customer service, particularly an understanding/experience of the service coordinator role with the ability to multitask and work under pressure A team player, but predominately able to work independently using own initiative Good organisational skills with the ability to confidently communicate effectively both verbally and in writing Be able to work towards deadlines, targets and prioritise workload effectively Keen attention to detail Must have competent MS office skills Microsoft Navision understanding would be advantageous but not essential - training will be given Benefits: Competitive rate of pay 32 days holiday (inc statutory holidays) Contributory pension scheme Life insurance cover Cycle to work scheme Additional Information: Applicants are encouraged to submit their CV's by email at the earliest possible opportunity to guarantee consideration. Please be available for interview at short notice. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Service Planner, Operations and Scheduling Coordinator, Field Service Coordinator, Machinery Service Coordinator, Bookings Coordinator Office Support, Customer Support, Service Support Administrator may also be considered for the role.
Jan 09, 2026
Full time
Job Title: Service Coordinator / PA Location : Binley, Coventry Salary: 25,000 - 28,000 per annum, depending on experience Job Type: Permanent, Full Time Working Hours: 39 hours per week (with some flexibility) Wickman Coventry Ltd is global supplier and manufacturer of Multispindle Lathes, designed to produce medium and large volumes of precise, high-quality components from our Coventry factory. Our sales and service network extends to all parts of the world, with offices based in the UK, Brazil, USA, China & India. This is an excellent opportunity to join a well established company now in its 100th year, with a diverse range of work on offer to an enthusiastic individual. About the Role: Aftercare and service are fundamental aspects of the Wickman approach, demonstrated through continually providing spares and support for our machines. We are looking for a focused individual who is committed to providing outstanding service to meet our customer needs and thrive in a busy, dynamic, fast paced environment. If you are customer driven and passionate about servicing and supporting customers, then this could certainly be the ideal role for you. Responsibilities Coordinate and schedule all service/warranty/installation activities Manage service schedule, arrange jobs and react to breakdowns in a timely manner to provide efficient service delivery, including delivering technical assistance to customers via phone/email Troubleshooting and engagement with group companies to support customers with our products Review machine reports and generate quotes from machine inspection surveys or from email/telephone correspondence received Work with purchasing department to source shortages and monitor spare parts stock levels to coordinate replenishment, and raise purchase orders when necessary Liaise with suppliers and our internal progress chaser for updates on outstanding parts to manage customer expectations and movement within the service schedule/calendar Arrange the picking and packing of parts and tools with warehouse along with the shipment with couriers/transport companies - including the return upon completion of a job Prepare export and import documentation to travel with goods to satisfy customs requirements Arrange all travel aspects as necessary associated with each job i.e. flights, hotel, airport parking, car hire, trains etc. including country specific requirements - e.g. ESTAs, permits/visas to comply with Schengen rules etc. Prepare and submit applicable paperwork to customers prior to engineers' arrival to site Renewal of service contracts Analysis and submission of engineer's timesheets and expense claims Raising invoices upon completion of work Monthly analysis of visits with Accounts department Ad-hoc PA duties supporting the 2 Directors with a variety of tasks Supporting Accounts department with renewal of business contracts e.g. Insurance, ICT, mobile phones General office duties/occasional reception duties including answering main telephone and welcoming visitors/suppliers About you: Knowledge, Skills & Experience: Hardworking, honest, punctual and reliable Positive helpful attitude and demonstrate a willingness to learn Essential to have a background in customer service, particularly an understanding/experience of the service coordinator role with the ability to multitask and work under pressure A team player, but predominately able to work independently using own initiative Good organisational skills with the ability to confidently communicate effectively both verbally and in writing Be able to work towards deadlines, targets and prioritise workload effectively Keen attention to detail Must have competent MS office skills Microsoft Navision understanding would be advantageous but not essential - training will be given Benefits: Competitive rate of pay 32 days holiday (inc statutory holidays) Contributory pension scheme Life insurance cover Cycle to work scheme Additional Information: Applicants are encouraged to submit their CV's by email at the earliest possible opportunity to guarantee consideration. Please be available for interview at short notice. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Service Planner, Operations and Scheduling Coordinator, Field Service Coordinator, Machinery Service Coordinator, Bookings Coordinator Office Support, Customer Support, Service Support Administrator may also be considered for the role.
Facilities Contract Support Administrator- Slough/Hybrid role- 36k- Permanent Position- Excellent Package My client, a Leading name in Property Management are currently recruiting for an experienced Contract Support Administrator to join their team based in The City- London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration This role is Monday to Friday- 8.30-17.00 Hybrid . Main Duties Assisting the Maintenance Team Raising Purchase Orders and placing orders for engineers, sub-contractors- Finance Administration Completing all paperwork for monthly billing- Health and Safety Compliance Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner. Compiling month end billing, inclusive of sales invoices + closure of WIP Ensuring all client files are maintained accurately and kept up-to-date Processing timesheets / job sheets / expenses weekly Producing monthly payroll including labour / on call and expenses report Maintaining engineer on call rota Maintenance of E-log books - Online portal for PPM planner Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation. Raising Quotes for client portfolio Requirements: Must have Property Administration and Contract Support experience Experience working in a fast paced environment Experience with CAFM systems Experience with multiple contracts General administration experience IT proficient
Jan 09, 2026
Full time
Facilities Contract Support Administrator- Slough/Hybrid role- 36k- Permanent Position- Excellent Package My client, a Leading name in Property Management are currently recruiting for an experienced Contract Support Administrator to join their team based in The City- London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration This role is Monday to Friday- 8.30-17.00 Hybrid . Main Duties Assisting the Maintenance Team Raising Purchase Orders and placing orders for engineers, sub-contractors- Finance Administration Completing all paperwork for monthly billing- Health and Safety Compliance Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner. Compiling month end billing, inclusive of sales invoices + closure of WIP Ensuring all client files are maintained accurately and kept up-to-date Processing timesheets / job sheets / expenses weekly Producing monthly payroll including labour / on call and expenses report Maintaining engineer on call rota Maintenance of E-log books - Online portal for PPM planner Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation. Raising Quotes for client portfolio Requirements: Must have Property Administration and Contract Support experience Experience working in a fast paced environment Experience with CAFM systems Experience with multiple contracts General administration experience IT proficient
Purchasing Administrator About the Role Are you looking to kickstart your career in supply chain and purchasing? This is an exciting opportunity to join a dynamic industrial business unit as a Supply Chain Executive. You'll play a key role in ensuring that products and raw materials are always available - supporting both production and sales operations. You'll work closely with approved suppliers, maintaining strong relationships, negotiating competitive prices, and identifying new supply opportunities to meet the needs of the business. Key Responsibilities . Raise and process purchase orders accurately and efficiently . Communicate and follow up with suppliers, maintaining clear records of all order-related documentation . Request and compare quotations from approved suppliers . Set up and maintain supplier accounts in coordination with finance . Maintain and update product pricing information . Chase suppliers for delivery updates and estimated arrival times . Liaise with suppliers, warehouse teams, and freight forwarders to arrange deliveries, including overseas shipments . Organise and manage shipping documents for customs and delivery purposes . Work effectively within the company's ERP system . Support process improvement initiatives and identify opportunities for greater efficiency . Collaborate with internal teams to resolve issues constructively and maintain positive working relationships . Participate in projects and other ad-hoc administrative tasks as required . About You You'll be an enthusiastic and motivated individual, eager to develop your career in supply chain and purchasing. You'll have strong attention to detail, excellent communication skills, and the ability to multitask effectively in a fast-paced environment. Skills & Competencies: . Excellent written and verbal communication skills . Strong attention to detail and accuracy . Commercially aware with creative problem-solving ability . Proficient in Microsoft Outlook, Word, and Excel . Able to prioritise workload and meet deadlines under pressure . Team player with a proactive and adaptable attitude . Quick learner, capable of working independently after training If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Witney branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
Jan 09, 2026
Full time
Purchasing Administrator About the Role Are you looking to kickstart your career in supply chain and purchasing? This is an exciting opportunity to join a dynamic industrial business unit as a Supply Chain Executive. You'll play a key role in ensuring that products and raw materials are always available - supporting both production and sales operations. You'll work closely with approved suppliers, maintaining strong relationships, negotiating competitive prices, and identifying new supply opportunities to meet the needs of the business. Key Responsibilities . Raise and process purchase orders accurately and efficiently . Communicate and follow up with suppliers, maintaining clear records of all order-related documentation . Request and compare quotations from approved suppliers . Set up and maintain supplier accounts in coordination with finance . Maintain and update product pricing information . Chase suppliers for delivery updates and estimated arrival times . Liaise with suppliers, warehouse teams, and freight forwarders to arrange deliveries, including overseas shipments . Organise and manage shipping documents for customs and delivery purposes . Work effectively within the company's ERP system . Support process improvement initiatives and identify opportunities for greater efficiency . Collaborate with internal teams to resolve issues constructively and maintain positive working relationships . Participate in projects and other ad-hoc administrative tasks as required . About You You'll be an enthusiastic and motivated individual, eager to develop your career in supply chain and purchasing. You'll have strong attention to detail, excellent communication skills, and the ability to multitask effectively in a fast-paced environment. Skills & Competencies: . Excellent written and verbal communication skills . Strong attention to detail and accuracy . Commercially aware with creative problem-solving ability . Proficient in Microsoft Outlook, Word, and Excel . Able to prioritise workload and meet deadlines under pressure . Team player with a proactive and adaptable attitude . Quick learner, capable of working independently after training If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Witney branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Procurement / Sales Administrator to join our dynamic team at our location in Bristol. About Us: We are a leader in the service industry, dedicated to providing top-notch service to our valued customers. Our team is committed to maintaining high service levels by efficiently ordering spares and equipment for the refrigeration industry's major accounts. Key Responsibilities: As a Procurement / Sales Administrator, you will be responsible for: Taking orders from engineers via phone, email, or our App. Generating delivery notes for stocked items and arranging transfers to branches. Creating third-party purchase orders for non-stocked items in a cost-effective manner. Generating customer quotes accurately and efficiently. Maintaining regular contact with engineers and customers, providing updates on job progress. Keeping detailed records and documents up-to-date in our system, ensuring accurate job status. Obtaining Proof of Deliveries, ETA information, and updating engineers/customers accordingly. Completing internal WIPS by updating job statuses from daily reports. Providing support to team members by sharing workloads. Supplying up-to-date pricing information to customers. Ensuring invoice accuracy and control. Qualifications: We are looking for candidates who possess the following qualifications: A "can-do" attitude. Ability to work well under pressure. Experience with in-house computer systems. Proficiency in Microsoft Word for Windows and Excel spreadsheets. Accurate keyboard skills. Professional, efficient, and friendly telephone manner. Strong organizational and administrative abilities to manage a varied workload and prioritize tasks effectively. Excellent communication skills and courtesy when dealing with individuals. Experience working in a customer-focused environment. Ability to work well in a team and independently when required. Capable of working to strict deadlines. Exceptional attention to detail. A valid driving license and access to own transportation for site visits. What We Offer: Annual leave starting at 20 days, increasing by one day per year, up to a maximum of 25 days. Plus bank holidays, with some bank holiday work required. If you are ready to take on a challenging and rewarding role in procurement and sales administration, we encourage you to apply today. Join our team and become an integral part of our success! Job Types: Full-time, Permanent Benefits: Company pension Cycle to work scheme Employee discount On-site parking Work Location: In person
Jan 09, 2026
Full time
Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Procurement / Sales Administrator to join our dynamic team at our location in Bristol. About Us: We are a leader in the service industry, dedicated to providing top-notch service to our valued customers. Our team is committed to maintaining high service levels by efficiently ordering spares and equipment for the refrigeration industry's major accounts. Key Responsibilities: As a Procurement / Sales Administrator, you will be responsible for: Taking orders from engineers via phone, email, or our App. Generating delivery notes for stocked items and arranging transfers to branches. Creating third-party purchase orders for non-stocked items in a cost-effective manner. Generating customer quotes accurately and efficiently. Maintaining regular contact with engineers and customers, providing updates on job progress. Keeping detailed records and documents up-to-date in our system, ensuring accurate job status. Obtaining Proof of Deliveries, ETA information, and updating engineers/customers accordingly. Completing internal WIPS by updating job statuses from daily reports. Providing support to team members by sharing workloads. Supplying up-to-date pricing information to customers. Ensuring invoice accuracy and control. Qualifications: We are looking for candidates who possess the following qualifications: A "can-do" attitude. Ability to work well under pressure. Experience with in-house computer systems. Proficiency in Microsoft Word for Windows and Excel spreadsheets. Accurate keyboard skills. Professional, efficient, and friendly telephone manner. Strong organizational and administrative abilities to manage a varied workload and prioritize tasks effectively. Excellent communication skills and courtesy when dealing with individuals. Experience working in a customer-focused environment. Ability to work well in a team and independently when required. Capable of working to strict deadlines. Exceptional attention to detail. A valid driving license and access to own transportation for site visits. What We Offer: Annual leave starting at 20 days, increasing by one day per year, up to a maximum of 25 days. Plus bank holidays, with some bank holiday work required. If you are ready to take on a challenging and rewarding role in procurement and sales administration, we encourage you to apply today. Join our team and become an integral part of our success! Job Types: Full-time, Permanent Benefits: Company pension Cycle to work scheme Employee discount On-site parking Work Location: In person
Responsibilities Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations within the home, including operational support with clinical tasks and monitoring. Acting as administrative support to the Home Manager and Deputy Manager, including (but not exclusively); Maintaining the office environment to a high standard of cleanliness, organisation and professionalism. Being the first point of contact for the home in a friendly, helpful and professional manner. Screening telephone calls, enquiries and requests and handling them within the limit of the role or redirecting to the necessary person. Monitoring the home's email address and any incoming e-mail, faxes and post, redirecting as required. Forwarding any relevant correspondence to the central office, other homes or external agencies in a timely manner. Maintaining the home diary and calendar. Arranging meetings such as care reviews, welcoming meeting participants and facilitating the meeting e.g. refreshments and resources. Liaising with the Relationships & Development team regarding upcoming reviews and / or plans for reviews. Typing any company documents under the instruction of the manager or deputy manager such as transition notes/meeting minutes /residents information /care plans/risk assessments/ hospital passports/missing persons/investigation notes/DoLs renewals/timeline of events/return to works/creating new documents. Managing records within the office including filing, archiving and confidential waste, keeping resident and staff records up to date. Maintaining the 'Circle of Support' contact details for families and professionals within Care Vision system and ensuring any changes are circulated to the central office team as required. Supporting the management and senior team to undertake a daily check of petty cash and resident monies and ensuring sufficient levels are maintained. Maintaining levels of stationery and ordering supplies for the home as required within the organisations purchase request system. Circulating information as requested by the homes management or senior team, as well as any requests from the central office. Communicating with parents - Emailing on a regular basis and sending pictures of activities in line with relevant data protection requirements. Updating and monitoring the Care Vision care recording system, i.e. alerts, care planning and documents, under the direction of the manager or deputy manager. Working with the rota planning and employee management system (Access) to support the manager in implementing rota's, checking the rota system to ensure the home has adequate staffing in advance and helping other homes to cover their staffing needs. Arranging staff cover as directed during sickness, within the staff team, but also casual workers. Reconciling and collating information ready for the wages via the Access rota system. Generating reports and processing information from the care management system or employee management system to provide to the manager or deputy as requested. Supporting the management and senior team in taking advantage of local activities and events. Supporting in the requesting of maintenance via the digital maintenance request system (MaintainX) and monitoring updates / comments. Supporting the home manager and deputy manager in planning for and participating in regular quality assurance reviews, including having oversight of the on-going improvement plan. Supporting the home manager, deputy manager and compliance department in ensuring relevant quality assurance checks are carried out and action communicated where relevant. Keeping the home up to date with various health and safety checks such as monitoring expiry date and booking in of visits, in collaboration with the quality assurance team and home management team. Supporting the home management team and Compliance Team in collating information for various contract or compliance monitoring processes, such as the daily NHS Capacity Tracker, Sundown Tracker, CQC Provider Information Return and any other data information requests as they arise. Ensuring up to date company documentation such as Statement of Purpose, registration certificates, insurance certificates and policies and procedures are displayed within the home. Supporting the home manager and deputy manager in monitoring supervision and appraisal thresholds, booking in of meetings with staff, typing up or filing of supervision records and maintaining the supervision / appraisal tracker. Working with the Training & Development Team and home management team to monitor training compliance thresholds, book employees on training, communicating training dates with employees, and communicate absences or issues to the training team. Supporting the home manager and deputy manager in the new employee induction process, for example ensuring they have their induction file, are assigned a mentor and maintaining monthly review dates. Supporting the home management team in maintaining HR processes and records with the HR system (Access), triggering of events and ensuring the all relevant documents are completed and uploaded to the system. Supporting the home management team in ensuring employee accidents are recorded and reported via the Access HR system. Supporting the home management team in implementing the absence management system such as booking in of return to work interviews and uploading records to the HR system. Work closely with the central office departments, other health and social care colleagues to ensure information is shared in a timely manner, in line with data protection requirements. On-going support in terms of COVID-19 processes, such as contact tracing, sharing of isolation information, facilitating of home COVID testing processes (LFD and PCR), supporting communication in the event of an outbreak. Supporting the team in maintaining an appropriate social media presence on the home's Facebook page, for example uploading posts or event pictures, ensuring confidentiality is maintained. Completion of Return to Work interviews where this is appropriate in support of the senior and management team. Perform other related duties as required. Requirements Polite Approachable Common sense approach To remain calm under pressure Possess integrity and honesty Experience of office administration Recent working experience and a good knowledge of the Windows environment and its applications, especially Word and Excel Attention to detail and accuracy Ability to work to tight deadlines when necessary To be able to work independently and using own initiative Excellent organisational skills Adaptable to change An understanding of Residential Care Homes Level 2 Business Administration Diploma or level 3 Lead Adult Care Worker Medication training & competency Previous experience of working with a clocking in rostering system Previous experience of care management systems Experience within a residential care setting, preferably learning disability Experience working with clinical screening tools and medication systems About the Company Cream care primarily provides residential care homes, we also offer some supported living provisions; our services offer care and active support to people with complex needs. Our residents and tenants are people who may have a profound and multiple learning disability (PMLD); a severe learning disability with complexity of needs; a physical disability with cerebral palsy quadriplegia with some individuals able to direct their care and support. We are set up to provide tasks which border on nursing care; we do not have dual registration and are not licenced to complete tasks which the local clinical guidance demands a nurse to be over seeing. We can manage gastronomy care, administration of medications (all routes), offer front of mouth suctioning, manage use of and delivery of oxygen and monitor SATs. In fact there are many clinical demands we are able to cover through obtaining the right training and with the support of specialists. We aim to offer support focused on individuals who share the need for bespoke care and practice. Since its creation in 2006, the aim of Cream Care has been to provide opportunity for development and growth, overcoming barriers in order to support people to realise their goals, wishes and aspirations. We achieve this by putting the person at the centre of the planning process, working with them and their representatives to deliver the care and support that is right for them. We recognise that we are privileged to be trusted enablers and advocates for people whose voices and choices are not always recognised.
Jan 09, 2026
Full time
Responsibilities Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations within the home, including operational support with clinical tasks and monitoring. Acting as administrative support to the Home Manager and Deputy Manager, including (but not exclusively); Maintaining the office environment to a high standard of cleanliness, organisation and professionalism. Being the first point of contact for the home in a friendly, helpful and professional manner. Screening telephone calls, enquiries and requests and handling them within the limit of the role or redirecting to the necessary person. Monitoring the home's email address and any incoming e-mail, faxes and post, redirecting as required. Forwarding any relevant correspondence to the central office, other homes or external agencies in a timely manner. Maintaining the home diary and calendar. Arranging meetings such as care reviews, welcoming meeting participants and facilitating the meeting e.g. refreshments and resources. Liaising with the Relationships & Development team regarding upcoming reviews and / or plans for reviews. Typing any company documents under the instruction of the manager or deputy manager such as transition notes/meeting minutes /residents information /care plans/risk assessments/ hospital passports/missing persons/investigation notes/DoLs renewals/timeline of events/return to works/creating new documents. Managing records within the office including filing, archiving and confidential waste, keeping resident and staff records up to date. Maintaining the 'Circle of Support' contact details for families and professionals within Care Vision system and ensuring any changes are circulated to the central office team as required. Supporting the management and senior team to undertake a daily check of petty cash and resident monies and ensuring sufficient levels are maintained. Maintaining levels of stationery and ordering supplies for the home as required within the organisations purchase request system. Circulating information as requested by the homes management or senior team, as well as any requests from the central office. Communicating with parents - Emailing on a regular basis and sending pictures of activities in line with relevant data protection requirements. Updating and monitoring the Care Vision care recording system, i.e. alerts, care planning and documents, under the direction of the manager or deputy manager. Working with the rota planning and employee management system (Access) to support the manager in implementing rota's, checking the rota system to ensure the home has adequate staffing in advance and helping other homes to cover their staffing needs. Arranging staff cover as directed during sickness, within the staff team, but also casual workers. Reconciling and collating information ready for the wages via the Access rota system. Generating reports and processing information from the care management system or employee management system to provide to the manager or deputy as requested. Supporting the management and senior team in taking advantage of local activities and events. Supporting in the requesting of maintenance via the digital maintenance request system (MaintainX) and monitoring updates / comments. Supporting the home manager and deputy manager in planning for and participating in regular quality assurance reviews, including having oversight of the on-going improvement plan. Supporting the home manager, deputy manager and compliance department in ensuring relevant quality assurance checks are carried out and action communicated where relevant. Keeping the home up to date with various health and safety checks such as monitoring expiry date and booking in of visits, in collaboration with the quality assurance team and home management team. Supporting the home management team and Compliance Team in collating information for various contract or compliance monitoring processes, such as the daily NHS Capacity Tracker, Sundown Tracker, CQC Provider Information Return and any other data information requests as they arise. Ensuring up to date company documentation such as Statement of Purpose, registration certificates, insurance certificates and policies and procedures are displayed within the home. Supporting the home manager and deputy manager in monitoring supervision and appraisal thresholds, booking in of meetings with staff, typing up or filing of supervision records and maintaining the supervision / appraisal tracker. Working with the Training & Development Team and home management team to monitor training compliance thresholds, book employees on training, communicating training dates with employees, and communicate absences or issues to the training team. Supporting the home manager and deputy manager in the new employee induction process, for example ensuring they have their induction file, are assigned a mentor and maintaining monthly review dates. Supporting the home management team in maintaining HR processes and records with the HR system (Access), triggering of events and ensuring the all relevant documents are completed and uploaded to the system. Supporting the home management team in ensuring employee accidents are recorded and reported via the Access HR system. Supporting the home management team in implementing the absence management system such as booking in of return to work interviews and uploading records to the HR system. Work closely with the central office departments, other health and social care colleagues to ensure information is shared in a timely manner, in line with data protection requirements. On-going support in terms of COVID-19 processes, such as contact tracing, sharing of isolation information, facilitating of home COVID testing processes (LFD and PCR), supporting communication in the event of an outbreak. Supporting the team in maintaining an appropriate social media presence on the home's Facebook page, for example uploading posts or event pictures, ensuring confidentiality is maintained. Completion of Return to Work interviews where this is appropriate in support of the senior and management team. Perform other related duties as required. Requirements Polite Approachable Common sense approach To remain calm under pressure Possess integrity and honesty Experience of office administration Recent working experience and a good knowledge of the Windows environment and its applications, especially Word and Excel Attention to detail and accuracy Ability to work to tight deadlines when necessary To be able to work independently and using own initiative Excellent organisational skills Adaptable to change An understanding of Residential Care Homes Level 2 Business Administration Diploma or level 3 Lead Adult Care Worker Medication training & competency Previous experience of working with a clocking in rostering system Previous experience of care management systems Experience within a residential care setting, preferably learning disability Experience working with clinical screening tools and medication systems About the Company Cream care primarily provides residential care homes, we also offer some supported living provisions; our services offer care and active support to people with complex needs. Our residents and tenants are people who may have a profound and multiple learning disability (PMLD); a severe learning disability with complexity of needs; a physical disability with cerebral palsy quadriplegia with some individuals able to direct their care and support. We are set up to provide tasks which border on nursing care; we do not have dual registration and are not licenced to complete tasks which the local clinical guidance demands a nurse to be over seeing. We can manage gastronomy care, administration of medications (all routes), offer front of mouth suctioning, manage use of and delivery of oxygen and monitor SATs. In fact there are many clinical demands we are able to cover through obtaining the right training and with the support of specialists. We aim to offer support focused on individuals who share the need for bespoke care and practice. Since its creation in 2006, the aim of Cream Care has been to provide opportunity for development and growth, overcoming barriers in order to support people to realise their goals, wishes and aspirations. We achieve this by putting the person at the centre of the planning process, working with them and their representatives to deliver the care and support that is right for them. We recognise that we are privileged to be trusted enablers and advocates for people whose voices and choices are not always recognised.
Clinical Registry Administrator ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. As a Clinical Registry Administrator you will be joining the world's largest & most comprehensive clinical research organisation, powered by healthcare intelligence. What you will be doing: Provides clinical registry support, oversight and/or accountability for one or more clinical trials. May take a leadership role with the trial customer(s) and other internal and external partners to establish, align and confirm clinical registry expectations for assigned trial(s). Responsible for submission of approved documents and content to registries worldwide, either directly such as for clinicaltrials.gov or the EU clinical trial register, or indirectly by providing to the local operating company staff for subsequent submissions to local registries. Responsible for tracking, reporting and documentation of disclosure records and associated documents in tools and systems used by the clinical registry group. Responsible for planning, routing and follow up of disclosure documents with business partners, external partners and local operating companies, ensuring timely and compliant delivery of these documents. Assisting business partners, external partners and local operating companies in maintaining accurate and correct (source) data, relevant to the disclosure process. Ensures timely resolution of planning issues to ensure compliant delivery of the disclosure planning. Helps Identify and communicate lessons learned, best practices and frequently asked questions at the trial. You are: A minimum of 2 years of relevant pharmaceutical/scientific experience in a clinical development environment (pharmaceutical, medical device, or CRO) is required. Bachelor's degree in Health or Science discipline with experience in clinical research. Clinical Registry experience preferred. Experience working on a clinical trial or regulatory document management preferred. Experience working in highly diverse teams within clinical research; cross functional, global, multi regional. Project management and Vendor management experience. Advanced Microsoft Office skills including the ability to manipulate and analyze data. Highly organized with excellent written and verbal communication. What ICON can offer you: Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements. A range of health insurance offerings to suit you and your family's needs. Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. Global Employee Assistance Programme, LifeWorks, offering 24 hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well being. Life assurance. Flexible country specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request for accommodation. Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please apply.
Jan 09, 2026
Full time
Clinical Registry Administrator ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. As a Clinical Registry Administrator you will be joining the world's largest & most comprehensive clinical research organisation, powered by healthcare intelligence. What you will be doing: Provides clinical registry support, oversight and/or accountability for one or more clinical trials. May take a leadership role with the trial customer(s) and other internal and external partners to establish, align and confirm clinical registry expectations for assigned trial(s). Responsible for submission of approved documents and content to registries worldwide, either directly such as for clinicaltrials.gov or the EU clinical trial register, or indirectly by providing to the local operating company staff for subsequent submissions to local registries. Responsible for tracking, reporting and documentation of disclosure records and associated documents in tools and systems used by the clinical registry group. Responsible for planning, routing and follow up of disclosure documents with business partners, external partners and local operating companies, ensuring timely and compliant delivery of these documents. Assisting business partners, external partners and local operating companies in maintaining accurate and correct (source) data, relevant to the disclosure process. Ensures timely resolution of planning issues to ensure compliant delivery of the disclosure planning. Helps Identify and communicate lessons learned, best practices and frequently asked questions at the trial. You are: A minimum of 2 years of relevant pharmaceutical/scientific experience in a clinical development environment (pharmaceutical, medical device, or CRO) is required. Bachelor's degree in Health or Science discipline with experience in clinical research. Clinical Registry experience preferred. Experience working on a clinical trial or regulatory document management preferred. Experience working in highly diverse teams within clinical research; cross functional, global, multi regional. Project management and Vendor management experience. Advanced Microsoft Office skills including the ability to manipulate and analyze data. Highly organized with excellent written and verbal communication. What ICON can offer you: Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements. A range of health insurance offerings to suit you and your family's needs. Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. Global Employee Assistance Programme, LifeWorks, offering 24 hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well being. Life assurance. Flexible country specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request for accommodation. Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please apply.
The Role & Team: Infovista is seeking a dynamic and experienced professional to join our team based in Guildford. The successful candidate will play a vital role in creating and sustaining a positive working environment that promotes employee development, engagement, and retention. The successful candidate will be responsible for overseeing various HR functions including but not limited to payroll, benefits, HR Administration and office management. The ability to communicate effectively and collaborate with team members across departments will be essential in ensuring that our human resource initiatives align with our company's goals and values. Key Responsibilities: Payroll Administration Prepare and check payroll files Prepare data for P11Ds (medical and EV scheme) and submit P11Ds to HMRC and issue to employees Manage HMRC online portal Prepare and submit PSA (PAYE Settlement Agreement) Check and log Commission/MBO files Benefit Administration Manage online pension scheme (add/delete users), salary sacrifice scheme, upload monthly contributions and maintain company pension scheme and coordinate regular reviews with pension advisor Coordinate with broker for starters and leavers and coordinate annual review of the scheme with broker Coordinate annual review Life Insurance scheme with broker Maintain the salary extras portal and promote offers Check and approve monthly invoices for electric vehicle scheme and add new EV employees to payroll and complete annual EV data reporting to ADP and HMRC HR Administration Maintain employee records: starters, leavers, vacation Conduct right-to-work checks and office induction Prepare employment contracts Download monthly vacation accrual reports and send to Finance Coordinate immigration tasks with Wright Hassell and GOV Sponsor Management System Coordinate background screening checks as required Coordinate apprenticeship tasks with HR, course provider, and Finance and manage apprenticeship portal and PAYE Maintain HR and Facilities areas for the UK, ensuring documents are up to date Administration of the employment recognition portal which include updating budgets, approving invoices, loading adhoc recognitions and monitoring funds. Office Management Maintain office supplies and equipment Liaise with IT regarding ordering and allocation of IT equipment Manage annual renewal of Employers' Liability Insurance Ensure health and safety compliance in the workplace, including risk assessments Liaise with landlord on site matters and emergency procedures Coordinate office events (food, hotels, meeting rooms) Manage reception duties (telephone, visitors, deliveries) Coordinate office maintenance and cleaning Handle DHL and postal duties Request POs as required for HR and office needs and manage purchases, analyze monthly statements, and send to Finance Maintain mobile phone contracts), track SIMs, handsets, and new lines issued and allocate phone bill usage on monthly invoices Qualifications: Certified degree in Human Resources, Business Administration, or a related field. Proven experience working in a multinational environment in HR, payroll and office management roles, preferably in the computer software industry. Good understanding of organizational behavior, HR best practices, and employment legislation. Excellent communication and interpersonal skills, with the ability to build relationships and influence at all levels. Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. Proficiency in HR software and Microsoft Office Suite; experience with HRIS systems is a plus. Strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.
Jan 09, 2026
Full time
The Role & Team: Infovista is seeking a dynamic and experienced professional to join our team based in Guildford. The successful candidate will play a vital role in creating and sustaining a positive working environment that promotes employee development, engagement, and retention. The successful candidate will be responsible for overseeing various HR functions including but not limited to payroll, benefits, HR Administration and office management. The ability to communicate effectively and collaborate with team members across departments will be essential in ensuring that our human resource initiatives align with our company's goals and values. Key Responsibilities: Payroll Administration Prepare and check payroll files Prepare data for P11Ds (medical and EV scheme) and submit P11Ds to HMRC and issue to employees Manage HMRC online portal Prepare and submit PSA (PAYE Settlement Agreement) Check and log Commission/MBO files Benefit Administration Manage online pension scheme (add/delete users), salary sacrifice scheme, upload monthly contributions and maintain company pension scheme and coordinate regular reviews with pension advisor Coordinate with broker for starters and leavers and coordinate annual review of the scheme with broker Coordinate annual review Life Insurance scheme with broker Maintain the salary extras portal and promote offers Check and approve monthly invoices for electric vehicle scheme and add new EV employees to payroll and complete annual EV data reporting to ADP and HMRC HR Administration Maintain employee records: starters, leavers, vacation Conduct right-to-work checks and office induction Prepare employment contracts Download monthly vacation accrual reports and send to Finance Coordinate immigration tasks with Wright Hassell and GOV Sponsor Management System Coordinate background screening checks as required Coordinate apprenticeship tasks with HR, course provider, and Finance and manage apprenticeship portal and PAYE Maintain HR and Facilities areas for the UK, ensuring documents are up to date Administration of the employment recognition portal which include updating budgets, approving invoices, loading adhoc recognitions and monitoring funds. Office Management Maintain office supplies and equipment Liaise with IT regarding ordering and allocation of IT equipment Manage annual renewal of Employers' Liability Insurance Ensure health and safety compliance in the workplace, including risk assessments Liaise with landlord on site matters and emergency procedures Coordinate office events (food, hotels, meeting rooms) Manage reception duties (telephone, visitors, deliveries) Coordinate office maintenance and cleaning Handle DHL and postal duties Request POs as required for HR and office needs and manage purchases, analyze monthly statements, and send to Finance Maintain mobile phone contracts), track SIMs, handsets, and new lines issued and allocate phone bill usage on monthly invoices Qualifications: Certified degree in Human Resources, Business Administration, or a related field. Proven experience working in a multinational environment in HR, payroll and office management roles, preferably in the computer software industry. Good understanding of organizational behavior, HR best practices, and employment legislation. Excellent communication and interpersonal skills, with the ability to build relationships and influence at all levels. Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. Proficiency in HR software and Microsoft Office Suite; experience with HRIS systems is a plus. Strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.
Your new company You will be joining a leading organisation within the Water Delivery team, supporting the Waste Management & Recycling (WMR) function. This is a key role providing administrative and organisational support to ensure smooth day-to-day operations. Your new role As an Administrator, you will work closely with the Key Customer Coordinator and the wider team to provide essential support. Your responsibilities will include: Monitoring shared mailboxes and responding to queries within agreed service levels Accurately inputting, updating and maintaining data across systems Daily review and reconciliation of electronic records (e.g., booking drivers/vehicles, preparing data for invoicing) Verifying and correcting data for compliance and completeness Preparing and filing documentation (electronic and hard copy), including drivers' paperwork and water sample certificates Raising purchase orders and assisting with scheduling Resolving stakeholder and haulier queries promptly Supporting colleagues during periods of sickness or holiday - flexibility is key This is a varied role where you'll be expected to "pitch in" and help wherever needed to keep operations running smoothly. What you'll need to succeed Strong administrative skills with excellent attention to detail Ability to manage multiple tasks and prioritise effectively Confident using Microsoft Office and internal systems Good communication skills and a proactive approach Flexible and adaptable to support different teams as required What you'll get in return Competitive hourly rate ( 12.50 - 13.00) Hybrid working after training period Fantastic modern offices in Huntingdon with on-site parking Opportunity to work in a supportive and collaborative team environment What you need to do nowIf you're interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV, or call us today. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 09, 2026
Seasonal
Your new company You will be joining a leading organisation within the Water Delivery team, supporting the Waste Management & Recycling (WMR) function. This is a key role providing administrative and organisational support to ensure smooth day-to-day operations. Your new role As an Administrator, you will work closely with the Key Customer Coordinator and the wider team to provide essential support. Your responsibilities will include: Monitoring shared mailboxes and responding to queries within agreed service levels Accurately inputting, updating and maintaining data across systems Daily review and reconciliation of electronic records (e.g., booking drivers/vehicles, preparing data for invoicing) Verifying and correcting data for compliance and completeness Preparing and filing documentation (electronic and hard copy), including drivers' paperwork and water sample certificates Raising purchase orders and assisting with scheduling Resolving stakeholder and haulier queries promptly Supporting colleagues during periods of sickness or holiday - flexibility is key This is a varied role where you'll be expected to "pitch in" and help wherever needed to keep operations running smoothly. What you'll need to succeed Strong administrative skills with excellent attention to detail Ability to manage multiple tasks and prioritise effectively Confident using Microsoft Office and internal systems Good communication skills and a proactive approach Flexible and adaptable to support different teams as required What you'll get in return Competitive hourly rate ( 12.50 - 13.00) Hybrid working after training period Fantastic modern offices in Huntingdon with on-site parking Opportunity to work in a supportive and collaborative team environment What you need to do nowIf you're interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV, or call us today. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
EDW Technology are currently looking for a Part Time Office Administrator to join our busy team in Milton Keynes (Hybrid working minimum 2 - 3 days office based per week depending on business need) Salary: £12.21 per hour Hours of Work: 15-20 hours per week Contract Type: Part Time, Permanent This is a fantastic opportunity to be part of a small team, supporting the Premises function across our two group companies EDW Technology and TEAM (Energy Auditing Agency Ltd). You will report to the Human Resources & Premises Manager and provide administration support to the smooth running of the office environment, including purchasing of supplies, organising maintenance visits, negotiating with suppliers and Health & Safety. Office Administrator Duties: Arrange general maintenance visits to ensure building is maintained to a good standard (cleaners, window cleaners, gardens and shared access, gritting, security, pests, lifts, ev chargers, furniture, CCTV, air conditioning, plants, waste management, smoke and fire alarms and extinguishers) Procurement of office supplies (cleaning materials, toilet facility materials, paper, office supplies, toners) raising purchase orders as needed Procurement of hot and cold drink facilities, supplies, water coolers, fruit and milk Organise lunches for meetings, raising purchase orders as required Ensure 3rd party contracts deliver the best value in quality, service, security and cost Weekly building checks to include review of CCTV and arranging repairs where necessary Light, easy fix general maintenance tasks as required Assist with organisation and administration of scheduled health and safety events throughout the year to meet legal requirements (work station assessments, building checks) Support the recruitment process by conducting pre screening calls, administering aptitude tests, arranging interviews and feeding back to candidates as appropriate Any other non confidential administrative duties as required Maintain company shared documentation systems (e.g. Confluence) in line with company ISO9001, ISO14001 & ISO27001 standards regarding Premises, Health & Safety and Human Resources Office Administrator Requirements: GCSE grade 4 and above in English and Maths At least 1 years experience in a similar role You will be a natural self-starter Be able to communicate effectively at all levels Be able to always demonstrate good organisational skills You will also need a good working knowledge of Microsoft Word and Excel Be happy to work remotely as well as in the office under a hybrid arrangement Office Administrator Benefits: Employee ownership profit share Hybrid working (mix of office and home based) Flexible holidays Contributory pension Medical cash plan Wellbeing Programme Life assurance Cycle to work salary sacrifice scheme Electric Vehicle salary sacrifice scheme Free on-site parking On-site kitchenette and chill-out areas with free fruit, tea, coffee and cordial Company funded events and team building About the Company: EDW Technology, established in 1995, is an innovative IT company specialising in the energy sector. Having acquired TEAM Energy in 2017, a company specialising in energy management software and services, we are well placed to become a leading software and service provider in our related sectors of energy retail and energy management. In 2019 we moved into employee ownership, meaning that all our employees share in the success of our business through a profit share scheme. Our vision is to help all our customers contribute to the delivery of the UK s net zero objectives by delivering products and services that enable successful and optimal carbon and energy management. Our aim is to be recognised as the leading software company in the energy sector and so we are looking for smart people to help us achieve that intelligent, outgoing, pragmatic, and hard-working individuals If you think you are suitable for this Office Administrator role, please apply now!
Jan 09, 2026
Full time
EDW Technology are currently looking for a Part Time Office Administrator to join our busy team in Milton Keynes (Hybrid working minimum 2 - 3 days office based per week depending on business need) Salary: £12.21 per hour Hours of Work: 15-20 hours per week Contract Type: Part Time, Permanent This is a fantastic opportunity to be part of a small team, supporting the Premises function across our two group companies EDW Technology and TEAM (Energy Auditing Agency Ltd). You will report to the Human Resources & Premises Manager and provide administration support to the smooth running of the office environment, including purchasing of supplies, organising maintenance visits, negotiating with suppliers and Health & Safety. Office Administrator Duties: Arrange general maintenance visits to ensure building is maintained to a good standard (cleaners, window cleaners, gardens and shared access, gritting, security, pests, lifts, ev chargers, furniture, CCTV, air conditioning, plants, waste management, smoke and fire alarms and extinguishers) Procurement of office supplies (cleaning materials, toilet facility materials, paper, office supplies, toners) raising purchase orders as needed Procurement of hot and cold drink facilities, supplies, water coolers, fruit and milk Organise lunches for meetings, raising purchase orders as required Ensure 3rd party contracts deliver the best value in quality, service, security and cost Weekly building checks to include review of CCTV and arranging repairs where necessary Light, easy fix general maintenance tasks as required Assist with organisation and administration of scheduled health and safety events throughout the year to meet legal requirements (work station assessments, building checks) Support the recruitment process by conducting pre screening calls, administering aptitude tests, arranging interviews and feeding back to candidates as appropriate Any other non confidential administrative duties as required Maintain company shared documentation systems (e.g. Confluence) in line with company ISO9001, ISO14001 & ISO27001 standards regarding Premises, Health & Safety and Human Resources Office Administrator Requirements: GCSE grade 4 and above in English and Maths At least 1 years experience in a similar role You will be a natural self-starter Be able to communicate effectively at all levels Be able to always demonstrate good organisational skills You will also need a good working knowledge of Microsoft Word and Excel Be happy to work remotely as well as in the office under a hybrid arrangement Office Administrator Benefits: Employee ownership profit share Hybrid working (mix of office and home based) Flexible holidays Contributory pension Medical cash plan Wellbeing Programme Life assurance Cycle to work salary sacrifice scheme Electric Vehicle salary sacrifice scheme Free on-site parking On-site kitchenette and chill-out areas with free fruit, tea, coffee and cordial Company funded events and team building About the Company: EDW Technology, established in 1995, is an innovative IT company specialising in the energy sector. Having acquired TEAM Energy in 2017, a company specialising in energy management software and services, we are well placed to become a leading software and service provider in our related sectors of energy retail and energy management. In 2019 we moved into employee ownership, meaning that all our employees share in the success of our business through a profit share scheme. Our vision is to help all our customers contribute to the delivery of the UK s net zero objectives by delivering products and services that enable successful and optimal carbon and energy management. Our aim is to be recognised as the leading software company in the energy sector and so we are looking for smart people to help us achieve that intelligent, outgoing, pragmatic, and hard-working individuals If you think you are suitable for this Office Administrator role, please apply now!
PPM Coordinator/Scheduler Salary: Up to £31,000 per annum (depending on experience) Department: Customer Service Location: Office Based Hours: Monday to Friday 08 30 (40 hours per week) The Opportunity We are recruiting an experienced and highly organised PPM Administrator to join our fast-paced Customer Service and Service Delivery team. This is a vital role supporting the client base, ensuring seamless coordination between customers, engineers, suppliers, and internal departments. This position is ideal for a proactive, detail-oriented administrator who thrives in a busy environment, enjoys problem-solving, and is passionate about delivering excellent customer aftercare. Reporting to the Service Desk Manager / PPM Lead, you will work closely with all departments to ensure service levels, SLAs, and customer expectations are consistently met. Key Responsibilities Processing quotes for remedial works and planned preventative maintenance (PPM) Logging, booking, scheduling, and closing PPM and remedial calls Coordinating and scheduling engineers workloads throughout the day Monitoring engineer attendance and SLA compliance Processing RAMS, permits, and customer portals Raising purchase orders with suppliers and third parties Escalating customer complaints when required Supporting invoicing, orders, quotes, and email communications Attending meetings and training sessions as required Key Skills & Attributes Excellent organisational and time-management skills Ability to work independently with minimal supervision Strong attention to detail and good numeracy skills Flexible, adaptable, and able to work under pressure Comfortable working to deadlines and prioritising workload Professional communication skills at all levels Essential Experience & Requirements Proven experience in an administrative or coordination role Ability to manage multiple tasks in a fast-paced environment Strong customer service skills Excellent written and verbal communication Confident IT user with strong keyboard skills Team player with initiative and a proactive attitude Full UK Driving Licence Desirable Experience Experience within a Customer Service, Helpdesk, or Service Desk environment Experience coordinating engineers or field-based teams across the UK Familiarity with CRM systems such as CASH Mentor (or similar) Experience processing invoices and purchase orders What s on Offer Competitive salary up to £31,000 Stable, office-based role Supportive and professional working environment Opportunity to develop within a growing service-led business
Jan 09, 2026
Full time
PPM Coordinator/Scheduler Salary: Up to £31,000 per annum (depending on experience) Department: Customer Service Location: Office Based Hours: Monday to Friday 08 30 (40 hours per week) The Opportunity We are recruiting an experienced and highly organised PPM Administrator to join our fast-paced Customer Service and Service Delivery team. This is a vital role supporting the client base, ensuring seamless coordination between customers, engineers, suppliers, and internal departments. This position is ideal for a proactive, detail-oriented administrator who thrives in a busy environment, enjoys problem-solving, and is passionate about delivering excellent customer aftercare. Reporting to the Service Desk Manager / PPM Lead, you will work closely with all departments to ensure service levels, SLAs, and customer expectations are consistently met. Key Responsibilities Processing quotes for remedial works and planned preventative maintenance (PPM) Logging, booking, scheduling, and closing PPM and remedial calls Coordinating and scheduling engineers workloads throughout the day Monitoring engineer attendance and SLA compliance Processing RAMS, permits, and customer portals Raising purchase orders with suppliers and third parties Escalating customer complaints when required Supporting invoicing, orders, quotes, and email communications Attending meetings and training sessions as required Key Skills & Attributes Excellent organisational and time-management skills Ability to work independently with minimal supervision Strong attention to detail and good numeracy skills Flexible, adaptable, and able to work under pressure Comfortable working to deadlines and prioritising workload Professional communication skills at all levels Essential Experience & Requirements Proven experience in an administrative or coordination role Ability to manage multiple tasks in a fast-paced environment Strong customer service skills Excellent written and verbal communication Confident IT user with strong keyboard skills Team player with initiative and a proactive attitude Full UK Driving Licence Desirable Experience Experience within a Customer Service, Helpdesk, or Service Desk environment Experience coordinating engineers or field-based teams across the UK Familiarity with CRM systems such as CASH Mentor (or similar) Experience processing invoices and purchase orders What s on Offer Competitive salary up to £31,000 Stable, office-based role Supportive and professional working environment Opportunity to develop within a growing service-led business
This role is a 12 month fixed-term contract Make your mark at BRE! BRE aims to be the world's leading innovation, science and data hub for the built environment. For more than a century, we have provided government and industry with cutting edge research and testing. Join us to help deliver products, advice, services, standards and qualifications used around the globe to make buildings better for people and the environment. Through science led solutions to urgent challenges, we will build a thriving and sustainable world. Your role at BRE This fixed term role supports the effective operational delivery and financial administration of BPS products, ensuring a high quality customer journey across BREEAM and related services. It plays a key part in managing customer projects, applications and associated business transactions, working closely with internal teams to meet service and financial targets. Key Responsibilities and Tasks Manage scheme applications, customer projects, and service delivery activities across BPS products Liaise with customers and internal teams to respond to enquiries and coordinate delivery of services and products Process cost proposals, invoicing schedules, and raise invoices accurately and on time Monitor invoice payments and support cashflow management Maintain accurate records across BREEAM systems, databases, and websites Carry out administrative QA checks and generate certificates Coordinate delivery of BREEAM plaques and store products with internal teams Support procurement, purchase orders, and supplier administration within finance systems Provide operational, commercial, and business support to the wider BPS team Act as Safety, Health and Environment (SHE) representative for BPS and support related activities What we are looking for Experience in an operational, administrative, or business support role within a customer-focused environment Strong financial and commercial administration capability, including invoicing and payment monitoring High level of accuracy and attention to detail when working with data, records, and systems Confidence managing multiple tasks and priorities in a busy operational setting Clear and professional written and verbal communication skills for daily customer and internal liaison Experience maintaining accurate records across databases, systems, and shared mailboxes Ability to follow standard operating procedures and contribute to consistent service delivery Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams Collaborative approach to working with project managers, operations teams, and finance colleagues Ability to work independently while contributing effectively as part of a wider team BRE Benefits At BRE, we offer a competitive salary, reviewed annually, along with a comprehensive benefits package designed to support your financial security, well being, and career development. Financial & Security Benefits Pension scheme - 5% employer matched contribution Life assurance - 4x your basic salary Enhanced maternity package Health & Wellbeing HealthPartners cashback scheme - Reclaim costs on prescriptions, physiotherapy, dental care, and more Onsite facilities - Restaurant, nursery, and free parking, including at cost EV charging points Career Development Learning & development - Free access to BRE Academy and our online learning platform Professional membership reimbursement For full details on our benefits, visit: BRE Employee Benefits Work Location Options Hybrid - This role offers a mix of home and office working. You will need to be within commuting distance of our Watford office, as you will be expected to attend in person twice per week. Note to Employment Agencies At BRE, we value the relationships we have built with our preferred recruitment partners. We do not accept unsolicited CVs from employment agencies. Any CVs submitted directly to a BRE employee or hiring manager without a signed BRE Employment Agency Agreement and an active engagement for the specific role will be considered unsolicited. In such cases, no fees will be payable should the candidate be hired through this or any other means. Equal Opportunities Statement BRE is an equal opportunities employer. We assess all qualified applicants based on merit and do not discriminate on the grounds of race, colour, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristics.
Jan 09, 2026
Full time
This role is a 12 month fixed-term contract Make your mark at BRE! BRE aims to be the world's leading innovation, science and data hub for the built environment. For more than a century, we have provided government and industry with cutting edge research and testing. Join us to help deliver products, advice, services, standards and qualifications used around the globe to make buildings better for people and the environment. Through science led solutions to urgent challenges, we will build a thriving and sustainable world. Your role at BRE This fixed term role supports the effective operational delivery and financial administration of BPS products, ensuring a high quality customer journey across BREEAM and related services. It plays a key part in managing customer projects, applications and associated business transactions, working closely with internal teams to meet service and financial targets. Key Responsibilities and Tasks Manage scheme applications, customer projects, and service delivery activities across BPS products Liaise with customers and internal teams to respond to enquiries and coordinate delivery of services and products Process cost proposals, invoicing schedules, and raise invoices accurately and on time Monitor invoice payments and support cashflow management Maintain accurate records across BREEAM systems, databases, and websites Carry out administrative QA checks and generate certificates Coordinate delivery of BREEAM plaques and store products with internal teams Support procurement, purchase orders, and supplier administration within finance systems Provide operational, commercial, and business support to the wider BPS team Act as Safety, Health and Environment (SHE) representative for BPS and support related activities What we are looking for Experience in an operational, administrative, or business support role within a customer-focused environment Strong financial and commercial administration capability, including invoicing and payment monitoring High level of accuracy and attention to detail when working with data, records, and systems Confidence managing multiple tasks and priorities in a busy operational setting Clear and professional written and verbal communication skills for daily customer and internal liaison Experience maintaining accurate records across databases, systems, and shared mailboxes Ability to follow standard operating procedures and contribute to consistent service delivery Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams Collaborative approach to working with project managers, operations teams, and finance colleagues Ability to work independently while contributing effectively as part of a wider team BRE Benefits At BRE, we offer a competitive salary, reviewed annually, along with a comprehensive benefits package designed to support your financial security, well being, and career development. Financial & Security Benefits Pension scheme - 5% employer matched contribution Life assurance - 4x your basic salary Enhanced maternity package Health & Wellbeing HealthPartners cashback scheme - Reclaim costs on prescriptions, physiotherapy, dental care, and more Onsite facilities - Restaurant, nursery, and free parking, including at cost EV charging points Career Development Learning & development - Free access to BRE Academy and our online learning platform Professional membership reimbursement For full details on our benefits, visit: BRE Employee Benefits Work Location Options Hybrid - This role offers a mix of home and office working. You will need to be within commuting distance of our Watford office, as you will be expected to attend in person twice per week. Note to Employment Agencies At BRE, we value the relationships we have built with our preferred recruitment partners. We do not accept unsolicited CVs from employment agencies. Any CVs submitted directly to a BRE employee or hiring manager without a signed BRE Employment Agency Agreement and an active engagement for the specific role will be considered unsolicited. In such cases, no fees will be payable should the candidate be hired through this or any other means. Equal Opportunities Statement BRE is an equal opportunities employer. We assess all qualified applicants based on merit and do not discriminate on the grounds of race, colour, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristics.
The Procurement Administrator will play a vital role in supporting procurement activities within this prosperous and fast paced organisation. This permanent position is based in North London and requires strong organisational skills, attention to detail, and most importantly the right attitude! Client Details The employer is a medium-sized organisation within the service sector, committed to delivering efficient and effective services. They are focused on providing a professional working environment that supports their employees to achieve excellence in their roles, and pride themselves on their meaningful impact and uplifting team atmosphere. Description Support procurement processes, including purchase orders and supplier management. Assist with maintaining and updating procurement records and databases. Coordinate with internal departments to ensure timely delivery of goods and services. Ensure compliance with procurement policies and procedures. Monitor supplier performance and address any issues promptly. Prepare reports and documentation for procurement activities. Provide administrative support to the Procurement & Supply Chain department. Respond to queries from suppliers and internal stakeholders professionally. Profile A successful Procurement Administrator should have: Experience or knowledge in procurement and supply chain processes. Strong organisational and time management skills. Good skills with Microsoft packages, particularly with Excel. Tenacity, curiosity, and drive. Excellent attention to detail and accuracy in record-keeping. Good communication and interpersonal skills. A proactive attitude and the ability to work both independently and as part of a team. Job Offer Competitive salary ranging from 25,200 to 28,000 GBP. Hybrid working, with only two days on-site presence required North of London. 25 days annual leave + bank holidays AND your birthday off! Opportunities to develop skills in procurement and supply chain management. Professional and structured working environment, with a tendency to hire internally. If you are ready to take the next step in your career as a Procurement Administrator, apply now to join the team in Borehamwood and contribute to impactful work in the Public Sector!
Jan 09, 2026
Full time
The Procurement Administrator will play a vital role in supporting procurement activities within this prosperous and fast paced organisation. This permanent position is based in North London and requires strong organisational skills, attention to detail, and most importantly the right attitude! Client Details The employer is a medium-sized organisation within the service sector, committed to delivering efficient and effective services. They are focused on providing a professional working environment that supports their employees to achieve excellence in their roles, and pride themselves on their meaningful impact and uplifting team atmosphere. Description Support procurement processes, including purchase orders and supplier management. Assist with maintaining and updating procurement records and databases. Coordinate with internal departments to ensure timely delivery of goods and services. Ensure compliance with procurement policies and procedures. Monitor supplier performance and address any issues promptly. Prepare reports and documentation for procurement activities. Provide administrative support to the Procurement & Supply Chain department. Respond to queries from suppliers and internal stakeholders professionally. Profile A successful Procurement Administrator should have: Experience or knowledge in procurement and supply chain processes. Strong organisational and time management skills. Good skills with Microsoft packages, particularly with Excel. Tenacity, curiosity, and drive. Excellent attention to detail and accuracy in record-keeping. Good communication and interpersonal skills. A proactive attitude and the ability to work both independently and as part of a team. Job Offer Competitive salary ranging from 25,200 to 28,000 GBP. Hybrid working, with only two days on-site presence required North of London. 25 days annual leave + bank holidays AND your birthday off! Opportunities to develop skills in procurement and supply chain management. Professional and structured working environment, with a tendency to hire internally. If you are ready to take the next step in your career as a Procurement Administrator, apply now to join the team in Borehamwood and contribute to impactful work in the Public Sector!
Office Administrator We are seeking a highly organised and proactive Office Administrator to support our busy office and on-site construction teams. This role is ideal for someone who enjoys variety, takes initiative, and can provide smooth administrative support across different parts of the business. Key Responsibilities: General office administration including filing, document control, data entry, and maintaining internal records Managing emails, phone calls, and day-to-day office correspondence Preparing and formatting reports, spreadsheets, and project documents using Microsoft Office Supporting on-site construction contractors with administrative tasks such as processing timesheets, organising paperwork, issuing site documents, and coordinating deliveries with manufacturers Dealing with manufacturers and suppliers. Assisting the management team with scheduling, arranging meetings, and handling basic office finance tasks (e.g., purchase orders, invoices) Ensuring the office runs efficiently with good communication between office staff and site teams Key Requirements: Strong experience with Microsoft Office packages (Word, Excel, Outlook) Proven office administration background with excellent organisation and communication skills Ability to multitask and prioritise in a fast-paced environment Desirable (but not essential): Knowledge or experience within the construction industry Understanding of estimating or commercial processes This is a great opportunity for someone looking to develop their skills within a supportive team while gaining valuable exposure to construction project operations. To apply, please send your CV or contact us for further details.
Jan 09, 2026
Full time
Office Administrator We are seeking a highly organised and proactive Office Administrator to support our busy office and on-site construction teams. This role is ideal for someone who enjoys variety, takes initiative, and can provide smooth administrative support across different parts of the business. Key Responsibilities: General office administration including filing, document control, data entry, and maintaining internal records Managing emails, phone calls, and day-to-day office correspondence Preparing and formatting reports, spreadsheets, and project documents using Microsoft Office Supporting on-site construction contractors with administrative tasks such as processing timesheets, organising paperwork, issuing site documents, and coordinating deliveries with manufacturers Dealing with manufacturers and suppliers. Assisting the management team with scheduling, arranging meetings, and handling basic office finance tasks (e.g., purchase orders, invoices) Ensuring the office runs efficiently with good communication between office staff and site teams Key Requirements: Strong experience with Microsoft Office packages (Word, Excel, Outlook) Proven office administration background with excellent organisation and communication skills Ability to multitask and prioritise in a fast-paced environment Desirable (but not essential): Knowledge or experience within the construction industry Understanding of estimating or commercial processes This is a great opportunity for someone looking to develop their skills within a supportive team while gaining valuable exposure to construction project operations. To apply, please send your CV or contact us for further details.
Procurement and Administration Support Officer- Newport - Hybrid - 17.11 per hour - IMMEDIATE START The Opportunity Yolk Recruitment Public Sector & Not-for-Profit team has partnered with a large public sector organisation to recruit a Procurement Administrator to join their team. They are an extraordinary organisation based in Cardiff with a diverse workforce and inclusive culture. You'll be joining a company full of passionate individuals, who take pride in their work and the business. In return, our dedicated teams are supported, encouraged, nurtured, developed, and rewarded. You'll be joining a hardworking, supportive, and inclusive team and company who put the customer at the heart of everything they do and take pride in their work and their brand. What the Procurement Administrator will will be doing The ideal Procurement Administrator will will be responsible for Taking ownership of responding to procurement related queries and requests, via the departments messaging centre Reviewing vendor set up requests, checking credit scores and confirming supplier bank details. Investigating system errors and gives advice or assigns to IT having weekly calls with Infosys to discuss. Provides system guidance to users and updates training documents supported by Comms & IT. Maintain database of card holders. What the successful Procurement Administrator will bring to the team This role is suitable for someone who has Strong administration skills Good keyboard skills with familiarity of Service Now Purchase Order knowledge A background in a large utility organisation would be beneficial Location must be within 45 minutes of Newport What you will get in return 17.11 per hour Hybrid working arrangement with 2 days on site 37 hour working week Office hours 09:00-17:00 Monday to Friday Think this one's for you If you have a procurement administration background and are IMMEDIATELY AVAILABLE, I would like to hear from you. This is a role which is varied and where your Procurement expertise will be fully utilised.
Jan 09, 2026
Seasonal
Procurement and Administration Support Officer- Newport - Hybrid - 17.11 per hour - IMMEDIATE START The Opportunity Yolk Recruitment Public Sector & Not-for-Profit team has partnered with a large public sector organisation to recruit a Procurement Administrator to join their team. They are an extraordinary organisation based in Cardiff with a diverse workforce and inclusive culture. You'll be joining a company full of passionate individuals, who take pride in their work and the business. In return, our dedicated teams are supported, encouraged, nurtured, developed, and rewarded. You'll be joining a hardworking, supportive, and inclusive team and company who put the customer at the heart of everything they do and take pride in their work and their brand. What the Procurement Administrator will will be doing The ideal Procurement Administrator will will be responsible for Taking ownership of responding to procurement related queries and requests, via the departments messaging centre Reviewing vendor set up requests, checking credit scores and confirming supplier bank details. Investigating system errors and gives advice or assigns to IT having weekly calls with Infosys to discuss. Provides system guidance to users and updates training documents supported by Comms & IT. Maintain database of card holders. What the successful Procurement Administrator will bring to the team This role is suitable for someone who has Strong administration skills Good keyboard skills with familiarity of Service Now Purchase Order knowledge A background in a large utility organisation would be beneficial Location must be within 45 minutes of Newport What you will get in return 17.11 per hour Hybrid working arrangement with 2 days on site 37 hour working week Office hours 09:00-17:00 Monday to Friday Think this one's for you If you have a procurement administration background and are IMMEDIATELY AVAILABLE, I would like to hear from you. This is a role which is varied and where your Procurement expertise will be fully utilised.
Job Title: Purchasing Administrator (Part time) Location: Ashford (Due to location, own transport is essential) Salary: 28,000 per annum (Pro rata) Hours: Monday to Friday 09:30 - 14:30 (Office based) Overview An established, fast-paced business is looking for a Purchasing Administrator to join the supply chain team. The successful candidate will support purchasing and production functions by managing supplier communications, processing orders and goods paperwork, and liaising with internal teams to ensure timely deliveries. Key responsibilities Act as the first point of contact for suppliers, building and maintaining professional relationships Process purchase orders accurately and efficiently using the company's purchasing system Process goods in paperwork and ensure all documentation is complete and filed correctly Check and collate order acknowledgements, flagging discrepancies or delays Liaise with scheduling and production teams regarding delivery updates and changes to lead times Monitor order status, follow up with suppliers on outstanding items and provide regular updates to stakeholders Maintain accurate purchasing records and assist with month-end reporting and inventory reconciliation Skills and experience required: Proven experience in an administration role Confident communicator able to act as the primary contact for suppliers and to coordinate with production/scheduling teams Ability to prioritise workloads, meet deadlines and work accurately under pressure Strong organisational skills and a team-oriented approach
Jan 09, 2026
Full time
Job Title: Purchasing Administrator (Part time) Location: Ashford (Due to location, own transport is essential) Salary: 28,000 per annum (Pro rata) Hours: Monday to Friday 09:30 - 14:30 (Office based) Overview An established, fast-paced business is looking for a Purchasing Administrator to join the supply chain team. The successful candidate will support purchasing and production functions by managing supplier communications, processing orders and goods paperwork, and liaising with internal teams to ensure timely deliveries. Key responsibilities Act as the first point of contact for suppliers, building and maintaining professional relationships Process purchase orders accurately and efficiently using the company's purchasing system Process goods in paperwork and ensure all documentation is complete and filed correctly Check and collate order acknowledgements, flagging discrepancies or delays Liaise with scheduling and production teams regarding delivery updates and changes to lead times Monitor order status, follow up with suppliers on outstanding items and provide regular updates to stakeholders Maintain accurate purchasing records and assist with month-end reporting and inventory reconciliation Skills and experience required: Proven experience in an administration role Confident communicator able to act as the primary contact for suppliers and to coordinate with production/scheduling teams Ability to prioritise workloads, meet deadlines and work accurately under pressure Strong organisational skills and a team-oriented approach
If you take pride in delivering excellent service and keeping processes running efficiently, this opportunity could be an excellent next step. Our client is currently looking for an experienced Office Administrator . This position will play a vital role in customer service and the organisational efficiency of the company. Duties will include answering and responding to calls and emails, providing support for our external sales team and general office duties. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanour. Key Duties and Responsibilities: Answering customer phone calls and responding to emails Entering orders and releasing picking notes Interacting with sales team and supporting their activity Creating purchase orders and checking supplier confirmations Raising and sending customer invoices Coordinating with suppliers regarding delivery dates General office duties as appropriate Maintain health and safety, hygiene and security Essential Key Skills & Experience Required: 2+ years' experience working in an office setting Excellent written and verbal communication skills Ability to multi-task and prioritise projects Customer-service focused High levels of computer literacy An understanding of what it means to offer great customer service Job Details: Initial salary: 25,350 per annum Full time: Permanent position Hours: Monday to Friday, 9am to 5pm How to Apply If you believe you have what our client is looking for please send your CV and include a short introduction explaining why you should be considered for the position.
Jan 09, 2026
Full time
If you take pride in delivering excellent service and keeping processes running efficiently, this opportunity could be an excellent next step. Our client is currently looking for an experienced Office Administrator . This position will play a vital role in customer service and the organisational efficiency of the company. Duties will include answering and responding to calls and emails, providing support for our external sales team and general office duties. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanour. Key Duties and Responsibilities: Answering customer phone calls and responding to emails Entering orders and releasing picking notes Interacting with sales team and supporting their activity Creating purchase orders and checking supplier confirmations Raising and sending customer invoices Coordinating with suppliers regarding delivery dates General office duties as appropriate Maintain health and safety, hygiene and security Essential Key Skills & Experience Required: 2+ years' experience working in an office setting Excellent written and verbal communication skills Ability to multi-task and prioritise projects Customer-service focused High levels of computer literacy An understanding of what it means to offer great customer service Job Details: Initial salary: 25,350 per annum Full time: Permanent position Hours: Monday to Friday, 9am to 5pm How to Apply If you believe you have what our client is looking for please send your CV and include a short introduction explaining why you should be considered for the position.
Job Title: Office Administrator Location: West Horndon, Essex Salary: 25,000 - 28,000 per annum (dependent on experience) Job Type: Full time, Permanent Working Hours: Monday - Friday, 8am - 4pm About Us: Blackburn & Co Ltd are a metal fabrication company, based in Essex, specialising in manufacturing and installation of all mild steel metalwork, such as staircases, handrails, balustrades, gates and bespoke fabrications. About the role: As our team continues to grow, Blackburn & Co Ltd are looking for a highly organised and professional Office Administrator to support our Operations, Commercial, and Project Delivery teams. This role is ideal for someone who thrives on organisation, enjoys variety in their day, and wants to be part of a growing, creative metalwork company. The Office Administrator will play a key part in ensuring the smooth running of the office and supporting day-to-day business operations. You'll work closely with the Sales Director, Operations Director, and Project Managers, helping to keep projects, documentation, and communication moving efficiently. Key Responsibilities: Office & Administrative Support: Act as the main point of contact for general office coordination Manage incoming calls, emails, and correspondence professionally Liaise with clients, including sending quotations, logging enquiries, and chasing outstanding quotes Maintain organised digital filing systems (projects, HR, H&S, compliance) Schedule meetings, prepare agendas, and take minutes when required Support basic HR functions, including timesheets and training records Accounts & Financial Administration: Assist with purchase orders and expense tracking Support the management of supplier payments and credit applications Update and maintain cost, procurement, and finance trackers Project & Operational Support: Assist with procurement administration - issuing POs, tracking deliveries, liaising with suppliers Support document control for drawings, RAMS, subcontractor information Prepare and maintain project documentation for pre-starts, progress, and close-out Help coordinate logistics and deliveries between the office, workshop, and sites Team & Communication: Support communication between office, workshop, and site teams Assist with onboarding new staff or subcontractors (ID checks, induction packs, compliance) Provide ad-hoc administrative support to the leadership team Support the team with managing social media content and scheduling posts About you: Skills & Experience: Essential: Proven experience in an administrative or office management role Excellent organisational and multitasking abilities Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel) High attention to detail and accuracy Professional, reliable, and proactive approach Desirable: Experience in metalwork, construction, fit-out, manufacturing, or design sectors Understanding of purchase orders, invoicing, and cost tracking Familiarity with QuickBooks or similar accounting software Basic understanding of H&S and project documentation Personal Qualities: Friendly, approachable, and a confident communicator Takes ownership of tasks and follows them through to completion Calm under pressure with strong prioritisation skills Positive attitude and team-focused mindset Keen to learn and develop within a supportive business What We Offer: Competitive salary (dependent on experience) Monday-Friday, office-based role in West Horndon, Essex Supportive, collaborative, and growing working environment Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator, Construction Administrator, Manufacturing Admin, Metalwork Administrator may also be considered for this role.
Jan 09, 2026
Full time
Job Title: Office Administrator Location: West Horndon, Essex Salary: 25,000 - 28,000 per annum (dependent on experience) Job Type: Full time, Permanent Working Hours: Monday - Friday, 8am - 4pm About Us: Blackburn & Co Ltd are a metal fabrication company, based in Essex, specialising in manufacturing and installation of all mild steel metalwork, such as staircases, handrails, balustrades, gates and bespoke fabrications. About the role: As our team continues to grow, Blackburn & Co Ltd are looking for a highly organised and professional Office Administrator to support our Operations, Commercial, and Project Delivery teams. This role is ideal for someone who thrives on organisation, enjoys variety in their day, and wants to be part of a growing, creative metalwork company. The Office Administrator will play a key part in ensuring the smooth running of the office and supporting day-to-day business operations. You'll work closely with the Sales Director, Operations Director, and Project Managers, helping to keep projects, documentation, and communication moving efficiently. Key Responsibilities: Office & Administrative Support: Act as the main point of contact for general office coordination Manage incoming calls, emails, and correspondence professionally Liaise with clients, including sending quotations, logging enquiries, and chasing outstanding quotes Maintain organised digital filing systems (projects, HR, H&S, compliance) Schedule meetings, prepare agendas, and take minutes when required Support basic HR functions, including timesheets and training records Accounts & Financial Administration: Assist with purchase orders and expense tracking Support the management of supplier payments and credit applications Update and maintain cost, procurement, and finance trackers Project & Operational Support: Assist with procurement administration - issuing POs, tracking deliveries, liaising with suppliers Support document control for drawings, RAMS, subcontractor information Prepare and maintain project documentation for pre-starts, progress, and close-out Help coordinate logistics and deliveries between the office, workshop, and sites Team & Communication: Support communication between office, workshop, and site teams Assist with onboarding new staff or subcontractors (ID checks, induction packs, compliance) Provide ad-hoc administrative support to the leadership team Support the team with managing social media content and scheduling posts About you: Skills & Experience: Essential: Proven experience in an administrative or office management role Excellent organisational and multitasking abilities Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel) High attention to detail and accuracy Professional, reliable, and proactive approach Desirable: Experience in metalwork, construction, fit-out, manufacturing, or design sectors Understanding of purchase orders, invoicing, and cost tracking Familiarity with QuickBooks or similar accounting software Basic understanding of H&S and project documentation Personal Qualities: Friendly, approachable, and a confident communicator Takes ownership of tasks and follows them through to completion Calm under pressure with strong prioritisation skills Positive attitude and team-focused mindset Keen to learn and develop within a supportive business What We Offer: Competitive salary (dependent on experience) Monday-Friday, office-based role in West Horndon, Essex Supportive, collaborative, and growing working environment Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator, Construction Administrator, Manufacturing Admin, Metalwork Administrator may also be considered for this role.
Purchasing and Sales Operations Coordinator Gloucester £30,000 - £35,000 Permenant Our client is looking for a Purchasing and Sales Operations Coordinator to join their small team based in Quedgeley. This is a varied role but primarily will be responsible for various tasks to support the running of the business. This position is full time office based. Key Responsibilities - Purchasing and Sales Operations Coordinator Obtain quotes and confirm lead times for parts. Act as primary point of contact for suppliers, maintaining strong relationships. Raise purchase orders as required and track their progress. Monitor deliveries and follow up on queries to ensure timely receipt of goods. Coordinate global collection and transportation of engines and other items. Manage stock control and maintain inventory for upcoming builds. Agree sales prices and update stock codes as needed. Handle sales administration tasks and provide cover as required. Maintain and update web shop product listings. Liaise with customers and suppliers regarding returns. Process warranty claims with suppliers. Provide ad-hoc support to the MD/Finance Controller and assist other departments as needed. Qualifications & Requirements - Purchasing and Sales Operations Coordinator Hardworking and enthusiastic individual. Strong team player with the ability to work independently when required. Excellent communication skills, able to engage with customers, suppliers, and colleagues at all levels-from MD to shop floor staff. Highly organised with strong attention to detail. Proficient in Microsoft Office (Word, Excel, Outlook). Desirable: Experience with Iris Exchequer or a similar ERP/accounting system. Ability to prioritise tasks, manage multiple responsibilities, and maintain accurate records What we can offer - Purchasing and Sales Operations Coordinator Company pension Free parking On-site parking Early finish on a Friday For more information on this role, please contact Samantha Griffin - (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a purchasing & sales coordinator, Sales support Cooridantor, Sales operations coordinator or administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment agency specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
Jan 09, 2026
Full time
Purchasing and Sales Operations Coordinator Gloucester £30,000 - £35,000 Permenant Our client is looking for a Purchasing and Sales Operations Coordinator to join their small team based in Quedgeley. This is a varied role but primarily will be responsible for various tasks to support the running of the business. This position is full time office based. Key Responsibilities - Purchasing and Sales Operations Coordinator Obtain quotes and confirm lead times for parts. Act as primary point of contact for suppliers, maintaining strong relationships. Raise purchase orders as required and track their progress. Monitor deliveries and follow up on queries to ensure timely receipt of goods. Coordinate global collection and transportation of engines and other items. Manage stock control and maintain inventory for upcoming builds. Agree sales prices and update stock codes as needed. Handle sales administration tasks and provide cover as required. Maintain and update web shop product listings. Liaise with customers and suppliers regarding returns. Process warranty claims with suppliers. Provide ad-hoc support to the MD/Finance Controller and assist other departments as needed. Qualifications & Requirements - Purchasing and Sales Operations Coordinator Hardworking and enthusiastic individual. Strong team player with the ability to work independently when required. Excellent communication skills, able to engage with customers, suppliers, and colleagues at all levels-from MD to shop floor staff. Highly organised with strong attention to detail. Proficient in Microsoft Office (Word, Excel, Outlook). Desirable: Experience with Iris Exchequer or a similar ERP/accounting system. Ability to prioritise tasks, manage multiple responsibilities, and maintain accurate records What we can offer - Purchasing and Sales Operations Coordinator Company pension Free parking On-site parking Early finish on a Friday For more information on this role, please contact Samantha Griffin - (url removed) Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. Candidates who are currently a purchasing & sales coordinator, Sales support Cooridantor, Sales operations coordinator or administrator may be suitable for this position For details of other opportunities available within your chosen field please visit our website (url removed) Omega is an employment agency specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Leeds! The Role: Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks. Manage CAFM system as key user on site including PPM records, reactives and reporting. Schedule engineers across our client sites. Take calls from the client & send jobs to engineers. Collate and process timesheets and expenses weekly. Attend & participate in weekly/monthly Contract Review & finance meetings. Create monthly customer report with contract manager. Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs. Create/raise Extra Works jobs. Create accurate Purchase Orders in a timely manner. Regularly review and process supplier invoices. Raise sales invoices (complete billing) in line with company deadlines at the correct margin. Run and review Profit & Loss reports monthly and influence P&L result. Run & review debt report weekly. Review all open orders & follow up. Details Monday - Friday 8am - 5pm Hybrid once trained Qualifications & Experience Proven experience in a similar administrative role Experience within the FM industry is advantageous Experience with invoices/raising POs EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Jan 09, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Leeds! The Role: Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks. Manage CAFM system as key user on site including PPM records, reactives and reporting. Schedule engineers across our client sites. Take calls from the client & send jobs to engineers. Collate and process timesheets and expenses weekly. Attend & participate in weekly/monthly Contract Review & finance meetings. Create monthly customer report with contract manager. Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs. Create/raise Extra Works jobs. Create accurate Purchase Orders in a timely manner. Regularly review and process supplier invoices. Raise sales invoices (complete billing) in line with company deadlines at the correct margin. Run and review Profit & Loss reports monthly and influence P&L result. Run & review debt report weekly. Review all open orders & follow up. Details Monday - Friday 8am - 5pm Hybrid once trained Qualifications & Experience Proven experience in a similar administrative role Experience within the FM industry is advantageous Experience with invoices/raising POs EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Marketing & Accounts Administrator About the Role We are seeking a highly organised and proactive Administrator to support the smooth day to day running of our Client's UK office in Bourne End, Bucks. Initially on a temporary contract basis, the role could become permanent. The role is ideal for someone with proven administrative skills, excellent attention to detail and a professional, can-do attitude. Key Responsibilities Your primary focus will be on supporting the Marketing department and the Financial Controller which will involve: Marketing & Project support including assisting the delivery of brand campaigns, liaison with the salesforce and meetings support both internally and for external events such as forums and symposiums. Updating and maintaining the Company's website and digital platforms and resolving user queries General office management and support such as co-ordinating diaries, meetings and travel bookings and relevant logistics. Assisting the Financial Controller with monthly financial reporting and reconciliations Processing invoices, purchase orders and expense claims Liaising with suppliers and internal teams to resolve payment queries About You Proven experience in a multi-task administrative or office support role Experience of Digital content management, ideally using WordPress Strong organisational and time-management skills Numerate with a good skill level of MS Excel. Have a can-do and flexible approach What We Offer Competitive salary 27 days holiday Plus Bank Holidays Possible hybrid working in the future after training A supportive and friendly working environment
Jan 09, 2026
Seasonal
Marketing & Accounts Administrator About the Role We are seeking a highly organised and proactive Administrator to support the smooth day to day running of our Client's UK office in Bourne End, Bucks. Initially on a temporary contract basis, the role could become permanent. The role is ideal for someone with proven administrative skills, excellent attention to detail and a professional, can-do attitude. Key Responsibilities Your primary focus will be on supporting the Marketing department and the Financial Controller which will involve: Marketing & Project support including assisting the delivery of brand campaigns, liaison with the salesforce and meetings support both internally and for external events such as forums and symposiums. Updating and maintaining the Company's website and digital platforms and resolving user queries General office management and support such as co-ordinating diaries, meetings and travel bookings and relevant logistics. Assisting the Financial Controller with monthly financial reporting and reconciliations Processing invoices, purchase orders and expense claims Liaising with suppliers and internal teams to resolve payment queries About You Proven experience in a multi-task administrative or office support role Experience of Digital content management, ideally using WordPress Strong organisational and time-management skills Numerate with a good skill level of MS Excel. Have a can-do and flexible approach What We Offer Competitive salary 27 days holiday Plus Bank Holidays Possible hybrid working in the future after training A supportive and friendly working environment
