Vacancy Fire Team Coordinator Location: Glasgow Contract:Permanent Salary:Competitive Only a 2-minute walk from Buchanan Street, George Square and Queen Street Station, our Glasgow office is an airy, sophisticated, open plan space. The office is conveniently placed in the centre of Glasgow's prime retailing core and restaurant circuit. With modern, ergonomically enhanced workspaces and barista style coffee machine, the office is a hub for focussed working and productivity. Purpose You will provide a proactive operational, commercial and administrative support to the fire team, coordinating the project lifecycle from initial enquiry and fee proposal through appointment, delivery, invoicing and close-out. The coordinator will maintain reliable project information, organise team activity and provide responsive client support, helping engineers deliver their work efficiently and giving team leadership clear visibility of workload, income and outstanding actions. The position demands excellent organisational skills to ensure all projects progress effectively. Roles and Responsibilities Key Areas of Focus Enquiries and Fee Proposals Act as an initial contact for enquiries; gather client, project and programme information with the relevant engineer and maintain accurate records in the customer relationship management (CRM) system. Prepare and coordinate fee proposals using approved templates and technical input from engineers. Obtain the required approval before issue and retain a clear record of the agreed scope, fees and assumptions. Follow up proposals, coordinate responses to queries and revisions, and keep opportunity status, anticipated start dates and next actions current. Appointments and project set-up. Check that instructions, purchase orders and acceptance documents are received and consistent with the approved proposal; refer discrepancies or non-standard terms to the authorised colleague before proceeding. Convert accepted enquiries into live projects and establish project references, contacts, filing, agreed fees, billing arrangements, deliverables and programme information across the relevant systems. Arrange credit checks in accordance with company procedures and approval thresholds, and coordinate the handover where projects involve several teams or offices. Project planning and client coordination. Maintain the project planner, recording milestones, deliverables, site visits, deadlines and resource allocations agreed with project leads. Highlight competing demands and potential delays promptly. Organise and facilitate weekly planning and forecasting meetings; prepare information, record decisions and actions, and follow up agreed commitments. Coordinate meetings, site access and visit arrangements with clients, colleagues and subcontractors. Support programmes involving multiple sites by maintaining schedules, progress records and outstanding actions. Provide timely administrative updates to clients and route technical questions to the responsible engineer. Escalate scope changes, missing information and delivery concerns to project leads. Forecasting, invoicing and financial administration Maintain billing forecasts with project leads, reflecting agreed milestones, progress and fee changes. Identify unforecast fees, overdue billing and discrepancies for review. Prepare and arrange issue of approved invoices and applications for payment, checking descriptions, billing details, purchase order references and supporting information. Monitor submission and approval dates. Keep work in progress (WIP) and billing records current, with project leads confirming progress and valuations and finance confirming the required accounting treatment. Liaise with finance and credit control to resolve invoice queries, provide supporting records and follow up outstanding actions; elevate payment issues through the agreed process. Suppliers, records and document quality Coordinate supplier and subcontractor set-up, obtain required insurance and health and safety documentation, and raise purchase orders following the appropriate approval. Check deliverables for presentation, approved templates, document references, revision control and completeness of the issue package. Coordinate review and authorised issue, maintaining clear records. Keep project files and registers organised; close completed projects and inactive enquiries once relevant actions and financial checks are complete. Identify practical improvements to team processes and undertake related support duties appropriate to the role. Primary Responsibilities: Project Coordination Team administration Meet deadlines and follow actions through to completion Raise concerns with colleagues in relation to projects Respond to clients with confidence and professionalism Coordinate supplier and subcontractor set up Maintain systems and records accordingly Collaborating with others across offices to resolve queries and provide support Coordinate meetings and site access Role Requirements Qualifications A relevant business administration or project coordination qualification would be beneficial. Equivalent practical experience is welcomed; a fire engineering qualification is not required. Minimum Requirements Experience in project coordination, team administration or business support within a consultancy, professional services organisation or comparable project-based environment. Strong organisation and prioritisation, with the ability to coordinate multiple live projects, meet deadlines and follow actions through to completion. Experience supporting fee proposals, project records, invoicing or financial administration, with confidence working with figures and checking information for accuracy. Clear, professional written and verbal communication, a responsive approach to clients and the confidence to obtain information and raise concerns with colleagues. Proficiency in Microsoft Word, Excel, Outlook and Teams, with the ability to learn and maintain CRM, project management and finance systems. A proactive, dependable and collaborative approach; sound judgement, discretion with sensitive information and close attention to document quality. Working in a medium-sized consultancy offers the unique opportunity to be involved in projects of all sizes from start to finish - taking part in concept design, technical development, and seeing your designs come to life through to construction and completion. We offer an industry-leading environment of engineering experts and the chance to work on a huge range of projects and sectors throughout the UK.
Sep 18, 2026
Full time
Vacancy Fire Team Coordinator Location: Glasgow Contract:Permanent Salary:Competitive Only a 2-minute walk from Buchanan Street, George Square and Queen Street Station, our Glasgow office is an airy, sophisticated, open plan space. The office is conveniently placed in the centre of Glasgow's prime retailing core and restaurant circuit. With modern, ergonomically enhanced workspaces and barista style coffee machine, the office is a hub for focussed working and productivity. Purpose You will provide a proactive operational, commercial and administrative support to the fire team, coordinating the project lifecycle from initial enquiry and fee proposal through appointment, delivery, invoicing and close-out. The coordinator will maintain reliable project information, organise team activity and provide responsive client support, helping engineers deliver their work efficiently and giving team leadership clear visibility of workload, income and outstanding actions. The position demands excellent organisational skills to ensure all projects progress effectively. Roles and Responsibilities Key Areas of Focus Enquiries and Fee Proposals Act as an initial contact for enquiries; gather client, project and programme information with the relevant engineer and maintain accurate records in the customer relationship management (CRM) system. Prepare and coordinate fee proposals using approved templates and technical input from engineers. Obtain the required approval before issue and retain a clear record of the agreed scope, fees and assumptions. Follow up proposals, coordinate responses to queries and revisions, and keep opportunity status, anticipated start dates and next actions current. Appointments and project set-up. Check that instructions, purchase orders and acceptance documents are received and consistent with the approved proposal; refer discrepancies or non-standard terms to the authorised colleague before proceeding. Convert accepted enquiries into live projects and establish project references, contacts, filing, agreed fees, billing arrangements, deliverables and programme information across the relevant systems. Arrange credit checks in accordance with company procedures and approval thresholds, and coordinate the handover where projects involve several teams or offices. Project planning and client coordination. Maintain the project planner, recording milestones, deliverables, site visits, deadlines and resource allocations agreed with project leads. Highlight competing demands and potential delays promptly. Organise and facilitate weekly planning and forecasting meetings; prepare information, record decisions and actions, and follow up agreed commitments. Coordinate meetings, site access and visit arrangements with clients, colleagues and subcontractors. Support programmes involving multiple sites by maintaining schedules, progress records and outstanding actions. Provide timely administrative updates to clients and route technical questions to the responsible engineer. Escalate scope changes, missing information and delivery concerns to project leads. Forecasting, invoicing and financial administration Maintain billing forecasts with project leads, reflecting agreed milestones, progress and fee changes. Identify unforecast fees, overdue billing and discrepancies for review. Prepare and arrange issue of approved invoices and applications for payment, checking descriptions, billing details, purchase order references and supporting information. Monitor submission and approval dates. Keep work in progress (WIP) and billing records current, with project leads confirming progress and valuations and finance confirming the required accounting treatment. Liaise with finance and credit control to resolve invoice queries, provide supporting records and follow up outstanding actions; elevate payment issues through the agreed process. Suppliers, records and document quality Coordinate supplier and subcontractor set-up, obtain required insurance and health and safety documentation, and raise purchase orders following the appropriate approval. Check deliverables for presentation, approved templates, document references, revision control and completeness of the issue package. Coordinate review and authorised issue, maintaining clear records. Keep project files and registers organised; close completed projects and inactive enquiries once relevant actions and financial checks are complete. Identify practical improvements to team processes and undertake related support duties appropriate to the role. Primary Responsibilities: Project Coordination Team administration Meet deadlines and follow actions through to completion Raise concerns with colleagues in relation to projects Respond to clients with confidence and professionalism Coordinate supplier and subcontractor set up Maintain systems and records accordingly Collaborating with others across offices to resolve queries and provide support Coordinate meetings and site access Role Requirements Qualifications A relevant business administration or project coordination qualification would be beneficial. Equivalent practical experience is welcomed; a fire engineering qualification is not required. Minimum Requirements Experience in project coordination, team administration or business support within a consultancy, professional services organisation or comparable project-based environment. Strong organisation and prioritisation, with the ability to coordinate multiple live projects, meet deadlines and follow actions through to completion. Experience supporting fee proposals, project records, invoicing or financial administration, with confidence working with figures and checking information for accuracy. Clear, professional written and verbal communication, a responsive approach to clients and the confidence to obtain information and raise concerns with colleagues. Proficiency in Microsoft Word, Excel, Outlook and Teams, with the ability to learn and maintain CRM, project management and finance systems. A proactive, dependable and collaborative approach; sound judgement, discretion with sensitive information and close attention to document quality. Working in a medium-sized consultancy offers the unique opportunity to be involved in projects of all sizes from start to finish - taking part in concept design, technical development, and seeing your designs come to life through to construction and completion. We offer an industry-leading environment of engineering experts and the chance to work on a huge range of projects and sectors throughout the UK.
Accounts and Office Coordinator Location : Kilrea, Mid Ulster Hours : Part-time, 16-24 hours per week Salary : £14 -16 per hour depending on experience Join Our Team Healy McKeown Architects is looking for an experienced and highly organised Accounts & Office Coordinator to join our team in Kilrea. This is a varied part-time position combining responsibility for our day-to-day accounts, social media and wider business operations. We're looking for someone who enjoys taking ownership of their work, is comfortable working independently and has a practical approach to keeping things organised and running efficiently. For the right person, there will also be an opportunity to help us review and improve our existing systems and processes and to develop the role and responsibilities over time. The Role Accounts The accounts function will be at the core of the role and responsibilities will include: Day-to-day accounts administration using Xero Preparing and issuing customer invoices Bank reconciliations VAT preparation and liaison with our external accountant Credit control and monitoring outstanding accounts Processing and maintaining supplier invoices and records Helping ensure completed work is invoiced promptly Maintaining accurate and well-organised financial records Assisting with other routine financial administration as required Social Media You will take ownership of our social media presence, including: Planning and maintaining a regular content schedule Creating, preparing and scheduling social media posts Working with the wider team to identify projects, news and other content worth sharing Helping us maintain a consistent, professional and engaging online presence Identifying opportunities to improve our social media activity and content Operations & Organisation The role will also provide wider operational support to the practice, including: Helping keep key business administration organised and up to date Maintaining oversight of recurring tasks, renewals and important deadlines Supporting the smooth day-to-day administration of the practice Reviewing existing administrative processes and identifying opportunities for improvement Helping implement more efficient systems and ways of working Taking ownership of agreed tasks and following them through to completion About You Previous experience in an accounts, bookkeeping or similar role is important. Experience using Xero would be highly desirable. We're particularly interested in someone who: Is highly organised, dependable and accurate Is comfortable working independently Takes initiative, takes ownership and sees things through Has good communication and interpersonal skills Is confident using social media in a business environment Is comfortable learning and using different software and systems Enjoys improving processes and finding better ways of doing things Is able to manage a varied workload and prioritise effectively You don't necessarily need to have done every aspect of the role before. We're interested in finding someone with a strong accounts background, the right attitude and the ability to take ownership and develop the wider aspects of the position. Hours This is a part-time role of 16-24 hours per week. There is flexibility around the working pattern, and the precise hours can be agreed depending on the successful candidate's experience, availability and the scope of responsibilities undertaken. There is also scope for the role and responsibilities to develop over time for the right person. How to Apply If you think you would be a good fit for the role, we'd be delighted to hear from you. Please send your CV together with a brief introduction outlining your relevant experience and why the role interests you via clicking the apply icon.
Sep 18, 2026
Full time
Accounts and Office Coordinator Location : Kilrea, Mid Ulster Hours : Part-time, 16-24 hours per week Salary : £14 -16 per hour depending on experience Join Our Team Healy McKeown Architects is looking for an experienced and highly organised Accounts & Office Coordinator to join our team in Kilrea. This is a varied part-time position combining responsibility for our day-to-day accounts, social media and wider business operations. We're looking for someone who enjoys taking ownership of their work, is comfortable working independently and has a practical approach to keeping things organised and running efficiently. For the right person, there will also be an opportunity to help us review and improve our existing systems and processes and to develop the role and responsibilities over time. The Role Accounts The accounts function will be at the core of the role and responsibilities will include: Day-to-day accounts administration using Xero Preparing and issuing customer invoices Bank reconciliations VAT preparation and liaison with our external accountant Credit control and monitoring outstanding accounts Processing and maintaining supplier invoices and records Helping ensure completed work is invoiced promptly Maintaining accurate and well-organised financial records Assisting with other routine financial administration as required Social Media You will take ownership of our social media presence, including: Planning and maintaining a regular content schedule Creating, preparing and scheduling social media posts Working with the wider team to identify projects, news and other content worth sharing Helping us maintain a consistent, professional and engaging online presence Identifying opportunities to improve our social media activity and content Operations & Organisation The role will also provide wider operational support to the practice, including: Helping keep key business administration organised and up to date Maintaining oversight of recurring tasks, renewals and important deadlines Supporting the smooth day-to-day administration of the practice Reviewing existing administrative processes and identifying opportunities for improvement Helping implement more efficient systems and ways of working Taking ownership of agreed tasks and following them through to completion About You Previous experience in an accounts, bookkeeping or similar role is important. Experience using Xero would be highly desirable. We're particularly interested in someone who: Is highly organised, dependable and accurate Is comfortable working independently Takes initiative, takes ownership and sees things through Has good communication and interpersonal skills Is confident using social media in a business environment Is comfortable learning and using different software and systems Enjoys improving processes and finding better ways of doing things Is able to manage a varied workload and prioritise effectively You don't necessarily need to have done every aspect of the role before. We're interested in finding someone with a strong accounts background, the right attitude and the ability to take ownership and develop the wider aspects of the position. Hours This is a part-time role of 16-24 hours per week. There is flexibility around the working pattern, and the precise hours can be agreed depending on the successful candidate's experience, availability and the scope of responsibilities undertaken. There is also scope for the role and responsibilities to develop over time for the right person. How to Apply If you think you would be a good fit for the role, we'd be delighted to hear from you. Please send your CV together with a brief introduction outlining your relevant experience and why the role interests you via clicking the apply icon.
Part-Time Accounts and Business Administrator Type: Temporary - approximately 9-month maternity cover Salary: £15.00 per hour Location: Hayes area Hours: 25-30 hours per week, Monday to Friday, with some flexibility around start and finish times Start: Within the next couple of weeks Are you an experienced administrator who enjoys working with numbers, invoices and purchase orders? Our client is looking for a confident and organised Part-Time Accounts and Business Administrator to join their team for approximately nine months, covering maternity leave. This is a varied role, but a significant part of the position involves purchase order administration, invoicing and maintaining accurate financial and operational records. You do not need to be a fully qualified bookkeeper, but you will need to be comfortable working with figures and confident checking information for accuracy. If you also have some bookkeeping or accounts administration experience, that would be particularly useful. What will you be doing? A key part of the role will involve supporting purchasing and invoice administration, including: Raising and processing purchase orders Obtaining quotations from suppliers Following up outstanding purchase orders and resolving queries Preparing, checking and submitting customer invoices Updating records once orders have been completed Checking documentation and ensuring information is accurate Supporting purchase invoice processing and resolving invoice queries Assisting with sales ledger follow-up where required Maintaining accurate stock, delivery and related records Alongside the financial and purchasing administration, you will provide broader support to the office, including: Updating internal systems and maintaining accurate records Handling incoming telephone calls and messages Filing, scanning and general document administration Arranging courier collections and deliveries Supporting meeting arrangements and general office organisation Assisting with routine holiday and absence administration Providing additional administrative support during busy periods or staff absence What are we looking for? Essential: Previous experience in administration, accounts administration, purchasing support or a similar office-based role Confidence working with numbers, invoices and detailed financial information Strong accuracy and attention to detail Good Microsoft Office skills The ability to learn new systems and processes quickly Good organisational skills and the ability to manage changing priorities Confident written and verbal communication skills A reliable and flexible approach Availability to start within the next couple of weeks to allow for a handover Desirable: Bookkeeping or accounts administration experience Experience processing purchase invoices Previous responsibility for purchase orders or purchasing administration Experience with sales ledger or invoice queries Previous use of an ERP or MRP system This would be a particularly good opportunity for someone who enjoys the combination of administration and accounts-related work and is naturally comfortable dealing with figures. It could suit an experienced Accounts Administrator, Finance Administrator, Purchase Ledger Administrator or general Administrator
Sep 17, 2026
Full time
Part-Time Accounts and Business Administrator Type: Temporary - approximately 9-month maternity cover Salary: £15.00 per hour Location: Hayes area Hours: 25-30 hours per week, Monday to Friday, with some flexibility around start and finish times Start: Within the next couple of weeks Are you an experienced administrator who enjoys working with numbers, invoices and purchase orders? Our client is looking for a confident and organised Part-Time Accounts and Business Administrator to join their team for approximately nine months, covering maternity leave. This is a varied role, but a significant part of the position involves purchase order administration, invoicing and maintaining accurate financial and operational records. You do not need to be a fully qualified bookkeeper, but you will need to be comfortable working with figures and confident checking information for accuracy. If you also have some bookkeeping or accounts administration experience, that would be particularly useful. What will you be doing? A key part of the role will involve supporting purchasing and invoice administration, including: Raising and processing purchase orders Obtaining quotations from suppliers Following up outstanding purchase orders and resolving queries Preparing, checking and submitting customer invoices Updating records once orders have been completed Checking documentation and ensuring information is accurate Supporting purchase invoice processing and resolving invoice queries Assisting with sales ledger follow-up where required Maintaining accurate stock, delivery and related records Alongside the financial and purchasing administration, you will provide broader support to the office, including: Updating internal systems and maintaining accurate records Handling incoming telephone calls and messages Filing, scanning and general document administration Arranging courier collections and deliveries Supporting meeting arrangements and general office organisation Assisting with routine holiday and absence administration Providing additional administrative support during busy periods or staff absence What are we looking for? Essential: Previous experience in administration, accounts administration, purchasing support or a similar office-based role Confidence working with numbers, invoices and detailed financial information Strong accuracy and attention to detail Good Microsoft Office skills The ability to learn new systems and processes quickly Good organisational skills and the ability to manage changing priorities Confident written and verbal communication skills A reliable and flexible approach Availability to start within the next couple of weeks to allow for a handover Desirable: Bookkeeping or accounts administration experience Experience processing purchase invoices Previous responsibility for purchase orders or purchasing administration Experience with sales ledger or invoice queries Previous use of an ERP or MRP system This would be a particularly good opportunity for someone who enjoys the combination of administration and accounts-related work and is naturally comfortable dealing with figures. It could suit an experienced Accounts Administrator, Finance Administrator, Purchase Ledger Administrator or general Administrator
Malik & Co Accountants
Humberstone, Leicestershire
Overview We are an accountancy practice providing bookkeeping, payroll, VAT, accounts preparation, taxation, tax planning, company formation and business advisory services to a diverse portfolio of clients. We are seeking a Payroll & Bookkeeping Coordinator to join our team on a full-time, permanent basis. The successful candidate will be responsible for coordinating and delivering payroll and bookkeeping services for the firm's portfolio of clients, ensuring that records are accurate and statutory deadlines are met. Duties Processing weekly and monthly payrolls. Calculating wages, PAYE, National Insurance, pension contributions and other statutory deductions. Preparing payroll reports, payslips and related payroll documentation. Preparing and submitting Real Time Information (RTI) reports to HMRC. Assisting with payroll year-end procedures and related statutory requirements. Assisting with workplace pension administration and pension contributions. Maintaining accurate bookkeeping records for clients. Maintaining and reconciling bank accounts, sales ledgers and purchase ledgers. Reviewing bookkeeping records and identifying discrepancies or inconsistencies. Investigating and resolving routine payroll and bookkeeping queries. Liaising with clients to obtain payroll, bookkeeping and accounting information. Providing general accounting and administrative support to the practice where required. Requirements Previous experience in bookkeeping and payroll Good knowledge of payroll procedures, PAYE and National Insurance. Experience with RTI submissions and workplace pension administration. Strong proficiency in accounting softwares like QuickBooks, Brightpay and Microsoft Excel Knowledge of accounts payable processes and general bookkeeping practices. Excellent data entry skills with high attention to detail to ensure accuracy in financial records. Strong analysis skills to interpret financial data and identify discrepancies or opportunities for efficiency. Ability to prioritise tasks effectively in a fast-paced environment while maintaining precision. Work Location: In person
Sep 10, 2026
Full time
Overview We are an accountancy practice providing bookkeeping, payroll, VAT, accounts preparation, taxation, tax planning, company formation and business advisory services to a diverse portfolio of clients. We are seeking a Payroll & Bookkeeping Coordinator to join our team on a full-time, permanent basis. The successful candidate will be responsible for coordinating and delivering payroll and bookkeeping services for the firm's portfolio of clients, ensuring that records are accurate and statutory deadlines are met. Duties Processing weekly and monthly payrolls. Calculating wages, PAYE, National Insurance, pension contributions and other statutory deductions. Preparing payroll reports, payslips and related payroll documentation. Preparing and submitting Real Time Information (RTI) reports to HMRC. Assisting with payroll year-end procedures and related statutory requirements. Assisting with workplace pension administration and pension contributions. Maintaining accurate bookkeeping records for clients. Maintaining and reconciling bank accounts, sales ledgers and purchase ledgers. Reviewing bookkeeping records and identifying discrepancies or inconsistencies. Investigating and resolving routine payroll and bookkeeping queries. Liaising with clients to obtain payroll, bookkeeping and accounting information. Providing general accounting and administrative support to the practice where required. Requirements Previous experience in bookkeeping and payroll Good knowledge of payroll procedures, PAYE and National Insurance. Experience with RTI submissions and workplace pension administration. Strong proficiency in accounting softwares like QuickBooks, Brightpay and Microsoft Excel Knowledge of accounts payable processes and general bookkeeping practices. Excellent data entry skills with high attention to detail to ensure accuracy in financial records. Strong analysis skills to interpret financial data and identify discrepancies or opportunities for efficiency. Ability to prioritise tasks effectively in a fast-paced environment while maintaining precision. Work Location: In person
We're Growing As Antica Terra continues to grow, so does the need to strengthen the Finance team supporting our business. We're adding an Accounting & Administrative Coordinator to provide additional capacity across our day-to-day accounting and administrative operations. This is a hands-on role for someone who is organized, detail-oriented, comfortable working with financial information and business systems, and enjoys solving problems. Working alongside a small accounting team, the Coordinator will have broad exposure to accounting operations, financial systems, vendor and customer administration, reconciliations, and general Finance support. For someone with foundational accounting experience, this is an opportunity to take ownership of recurring processes, broaden their experience, and grow as the role and business continue to evolve. What You'll Do Support day-to-day accounts payable, accounts receivable, and other accounting activities. Perform routine reconciliations and research transaction discrepancies. Support month-end accounting processes and recurring financial reporting. Maintain accurate financial system data and supporting documentation. Monitor transaction activity across business systems and help resolve routine exceptions. Coordinate vendor, customer, and general Finance administrative requests. Maintain organized accounting records and process documentation. Support process improvements that increase efficiency and accuracy. Provide accounting and administrative support to the Finance team as priorities evolve. 2+ years of accounting, bookkeeping, AP/AR, or related Finance experience. Basic understanding of accounting principles. Strong Excel and general computer skills. Exceptional attention to detail and follow-through. Strong organizational and time-management skills. Comfort learning and working across multiple business systems. Ability to research discrepancies and independently resolve routine issues. Clear and professional communication skills. Preferred Degree in Accounting, Finance, Business, or a related field. Experience with ERP or accounting systems; NetSuite experience is a plus. Experience with integrated financial, e-commerce, or accounts payable systems. Experience in a winery, manufacturing, consumer products, hospitality, or another inventory-based business.
Aug 31, 2026
Full time
We're Growing As Antica Terra continues to grow, so does the need to strengthen the Finance team supporting our business. We're adding an Accounting & Administrative Coordinator to provide additional capacity across our day-to-day accounting and administrative operations. This is a hands-on role for someone who is organized, detail-oriented, comfortable working with financial information and business systems, and enjoys solving problems. Working alongside a small accounting team, the Coordinator will have broad exposure to accounting operations, financial systems, vendor and customer administration, reconciliations, and general Finance support. For someone with foundational accounting experience, this is an opportunity to take ownership of recurring processes, broaden their experience, and grow as the role and business continue to evolve. What You'll Do Support day-to-day accounts payable, accounts receivable, and other accounting activities. Perform routine reconciliations and research transaction discrepancies. Support month-end accounting processes and recurring financial reporting. Maintain accurate financial system data and supporting documentation. Monitor transaction activity across business systems and help resolve routine exceptions. Coordinate vendor, customer, and general Finance administrative requests. Maintain organized accounting records and process documentation. Support process improvements that increase efficiency and accuracy. Provide accounting and administrative support to the Finance team as priorities evolve. 2+ years of accounting, bookkeeping, AP/AR, or related Finance experience. Basic understanding of accounting principles. Strong Excel and general computer skills. Exceptional attention to detail and follow-through. Strong organizational and time-management skills. Comfort learning and working across multiple business systems. Ability to research discrepancies and independently resolve routine issues. Clear and professional communication skills. Preferred Degree in Accounting, Finance, Business, or a related field. Experience with ERP or accounting systems; NetSuite experience is a plus. Experience with integrated financial, e-commerce, or accounts payable systems. Experience in a winery, manufacturing, consumer products, hospitality, or another inventory-based business.
North Oak Recruitment
West Bridgford, Nottinghamshire
Financial Services Administrator / Client Services Coordinator Nottinghamshire (our Ref AL1425) Salary 25,500 - 27,500 dep on experience + full benefits package My client is a growing nationwide, independent financial planning company and they are committed to delivering clear, professional and client focused advice to individuals and families, trustees and business owners. They are looking to recruit an Administrator / Client Services Coordinator to support their advisers and begin a long-term career within wealth management. This role is ideal for someone with prior administrative experience in client service and client administration within a professional office environment who is keen to develop a career in financial services. Full training will be provided. The role is fully office-based for at least the first year and includes responsibility for front of house duties. Responsibilities Provide administrative support to two Financial Planners. Maintain and accurately update client information on internal systems. Assist with the preparation of valuations, meeting packs and client documentation. Process new business applications and monitor progress through to completion. Manage incoming and outgoing post. Greet clients professionally and act as a first point of contact. Answer and manage telephone and email enquiries. Support compliance procedures and internal processes. Deliver a friendly, professional and organised office environment. About You Previous administrative experience in a client service and client administration within a professional office environment. No previous experience in wealth management required. Strong IT skills, including Microsoft Office. Highly organised with strong attention to detail. Professional communication skills and confident telephone manner. Willingness to learn and develop and undertake professional qualifications. Reliable, proactive and enthusiastic. If this role is of interest, please apply with an up-to-date CV. We aim to respond to all applications within 10 days. By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Full Privacy Notice can be found on our website.
Aug 27, 2026
Full time
Financial Services Administrator / Client Services Coordinator Nottinghamshire (our Ref AL1425) Salary 25,500 - 27,500 dep on experience + full benefits package My client is a growing nationwide, independent financial planning company and they are committed to delivering clear, professional and client focused advice to individuals and families, trustees and business owners. They are looking to recruit an Administrator / Client Services Coordinator to support their advisers and begin a long-term career within wealth management. This role is ideal for someone with prior administrative experience in client service and client administration within a professional office environment who is keen to develop a career in financial services. Full training will be provided. The role is fully office-based for at least the first year and includes responsibility for front of house duties. Responsibilities Provide administrative support to two Financial Planners. Maintain and accurately update client information on internal systems. Assist with the preparation of valuations, meeting packs and client documentation. Process new business applications and monitor progress through to completion. Manage incoming and outgoing post. Greet clients professionally and act as a first point of contact. Answer and manage telephone and email enquiries. Support compliance procedures and internal processes. Deliver a friendly, professional and organised office environment. About You Previous administrative experience in a client service and client administration within a professional office environment. No previous experience in wealth management required. Strong IT skills, including Microsoft Office. Highly organised with strong attention to detail. Professional communication skills and confident telephone manner. Willingness to learn and develop and undertake professional qualifications. Reliable, proactive and enthusiastic. If this role is of interest, please apply with an up-to-date CV. We aim to respond to all applications within 10 days. By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Full Privacy Notice can be found on our website.
Finance & Operations Coordinator Bromley 28,000- 30,000 per annum Full-time About the Role Lloyd Recruitment Services are excited to be working with our long-standing client who are looking for a reliable and organised Finance Administrator to join their team. This is a varied role, combining day-to-day finance administration with general office support. The successful candidate will be confident working with financial information, have excellent attention to detail and be comfortable communicating with clients and suppliers to resolve queries and ensure records are accurate and up to date. Key Responsibilities Raising and processing sales invoices accurately and in a timely manner. Chasing outstanding debtor accounts and following up on overdue payments. Allocating incoming payments against customer accounts. Completing general finance data entry and maintaining accurate records. Processing and managing rebates. Submitting applications for payments via client portals and monitoring their progress. Checking purchase invoices for accuracy and ensuring they are supported by the correct paperwork. Reviewing invoices against relevant documentation and records. Identifying discrepancies and ensuring these are resolved promptly. Maintaining accurate and organised financial documentation. Inputting and maintaining information accurately on our maintenance and accounts software. Keeping financial and operational records up to date. Ensuring information is entered accurately and consistently across systems. Providing general administrative support to the business and senior management. Assisting with day-to-day office administration and organisation. Supporting the Head Office Manager directly with general administrative tasks as required. Taking on additional administrative responsibilities as the role develops. About You Highly organised and able to manage competing priorities. Accurate and detail-oriented, particularly when working with financial information. Confident using computer systems and learning new software. Comfortable communicating with clients, suppliers and colleagues. Experienced in finance administration, accounts administration or a similar role. Refer a friend and earn a retail voucher worth up to 500! Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Aug 25, 2026
Full time
Finance & Operations Coordinator Bromley 28,000- 30,000 per annum Full-time About the Role Lloyd Recruitment Services are excited to be working with our long-standing client who are looking for a reliable and organised Finance Administrator to join their team. This is a varied role, combining day-to-day finance administration with general office support. The successful candidate will be confident working with financial information, have excellent attention to detail and be comfortable communicating with clients and suppliers to resolve queries and ensure records are accurate and up to date. Key Responsibilities Raising and processing sales invoices accurately and in a timely manner. Chasing outstanding debtor accounts and following up on overdue payments. Allocating incoming payments against customer accounts. Completing general finance data entry and maintaining accurate records. Processing and managing rebates. Submitting applications for payments via client portals and monitoring their progress. Checking purchase invoices for accuracy and ensuring they are supported by the correct paperwork. Reviewing invoices against relevant documentation and records. Identifying discrepancies and ensuring these are resolved promptly. Maintaining accurate and organised financial documentation. Inputting and maintaining information accurately on our maintenance and accounts software. Keeping financial and operational records up to date. Ensuring information is entered accurately and consistently across systems. Providing general administrative support to the business and senior management. Assisting with day-to-day office administration and organisation. Supporting the Head Office Manager directly with general administrative tasks as required. Taking on additional administrative responsibilities as the role develops. About You Highly organised and able to manage competing priorities. Accurate and detail-oriented, particularly when working with financial information. Confident using computer systems and learning new software. Comfortable communicating with clients, suppliers and colleagues. Experienced in finance administration, accounts administration or a similar role. Refer a friend and earn a retail voucher worth up to 500! Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
A leading specialist payroll and contractor services business is looking for an experienced Payroll Coordinator to join its well-organised and highly motivated Payments team. This is an excellent opportunity for someone with previous payroll experience who enjoys working in a fast-paced environment, has strong attention to detail and is confident dealing with payroll queries from employees, subcontractors and clients. What you'll be doing As a key member of the payments team, you will be responsible for managing various aspects of payroll processing, ensuring payments are accurate, compliant and made on time. You'll also provide support to individual clients and develop effective working relationships while delivering a high standard of customer service. Your responsibilities will include: Processing employee and subcontractor payments accurately and within agreed payment timescales. Processing statutory payments and managing pension auto-enrolment. Ensuring accurate and timely calculations and payments to statutory bodies and third-party providers. Responding confidently to payroll, administration and tax queries from employees and subcontractors. Assisting with Full Payment Submissions (FPS) and ensuring compliance with RTI regulations. Supporting the processing of employee and subcontractor timesheets. Managing client invoicing in line with agreed arrangements. Providing clients with accurate and up-to-date information when required. Keeping internal teams informed of any issues relating to invoices, receipts or employee/subcontractor payments. Supporting the wider team with ad hoc administrative duties. What we're looking for We're keen to hear from candidates who have: Previous experience working within a payroll environment . Strong organisational skills and the ability to prioritise competing workloads. Excellent written and verbal communication skills. A high level of accuracy and attention to detail. Strong numerical and analytical skills. Good working knowledge of Microsoft Excel . The ability to work effectively as part of a team. The ability to remain calm and accurate when working under pressure. Experience of contractor, agency or high-volume payroll would be particularly advantageous , although applications from strong payroll administrators with transferable experience are welcome.
Aug 25, 2026
Full time
A leading specialist payroll and contractor services business is looking for an experienced Payroll Coordinator to join its well-organised and highly motivated Payments team. This is an excellent opportunity for someone with previous payroll experience who enjoys working in a fast-paced environment, has strong attention to detail and is confident dealing with payroll queries from employees, subcontractors and clients. What you'll be doing As a key member of the payments team, you will be responsible for managing various aspects of payroll processing, ensuring payments are accurate, compliant and made on time. You'll also provide support to individual clients and develop effective working relationships while delivering a high standard of customer service. Your responsibilities will include: Processing employee and subcontractor payments accurately and within agreed payment timescales. Processing statutory payments and managing pension auto-enrolment. Ensuring accurate and timely calculations and payments to statutory bodies and third-party providers. Responding confidently to payroll, administration and tax queries from employees and subcontractors. Assisting with Full Payment Submissions (FPS) and ensuring compliance with RTI regulations. Supporting the processing of employee and subcontractor timesheets. Managing client invoicing in line with agreed arrangements. Providing clients with accurate and up-to-date information when required. Keeping internal teams informed of any issues relating to invoices, receipts or employee/subcontractor payments. Supporting the wider team with ad hoc administrative duties. What we're looking for We're keen to hear from candidates who have: Previous experience working within a payroll environment . Strong organisational skills and the ability to prioritise competing workloads. Excellent written and verbal communication skills. A high level of accuracy and attention to detail. Strong numerical and analytical skills. Good working knowledge of Microsoft Excel . The ability to work effectively as part of a team. The ability to remain calm and accurate when working under pressure. Experience of contractor, agency or high-volume payroll would be particularly advantageous , although applications from strong payroll administrators with transferable experience are welcome.
Job Title: Business Administration Assistant Job Summary: We are recruiting an Administration Assistant who can help with the smooth running of our social enterprise. The position has a blend of responsibilities which support the smooth running of Leeds Wood Recycling, with a particular focus to waste wood collections and sales i.e making bookings, basic finance admin, waste transfer notes, estimates and enquiries. The role also includes supporting LWR with sales and HR administration, and will involve some social media and marketing support. Location: Leeds Wood Recycling, Unit 6, 24 Croydon Street, LS11 9RT Hours: 15 hours per week: Monday - Wednesday (9.30am - 2.30pm with option to work to 3pm with a 30 min unpaid break) Salary: £13.50 per hour. Annual Leave: 20 days plus 8 days bank holidays (pro-rata). Option to increase holiday entitlement with long service. Closing Date: Sunday 20th September 2026 Role Summary & Duties Purpose of the role and how it fits within the business As a Community Interest Company our social enterprise must run financially independently. The business admin assistant's focus is to offer administrative support to ensure we offer a professional wood collection service which is competitive with traditional skip hire, offering a value for money streamlined service. The role also supports the Management with administration across all departments, such as retail, marketing and HR support. Overview of Business Admin Assistant Role We are looking for someone who would thrive in a busy environment, enjoys variety and is confident in managing a range of administrative and logistical tasks. This role would suit a practical problem-solver with strong computer skills, good attention to detail, and confidence using technology. One focus of the role is booking waste wood collections using existing systems, including Trello and Google Workspace. The successful candidate will help coordinate collection schedules, resolve logistical issues, and ensure information is accurate and up to date. The role also includes supporting related administrative tasks, such as scanning and creating waste transfer notes, answering and making telephone calls, and using accounting software to schedule and receive payments. This position has been designed to be accessible, with shorter working hours that may be suitable for parents, carers, or others seeking a flexible part-time role. Responsibilities: Managing new collections enquires and booking in collections for existing local and national customers Communicating with customers (businesses, building sites, general enquiries) via email and phone Administration of the paperwork for the collection service (purchase orders, invoicing, Waste Transfer Notes) Working alongside the Collections Coordinator, Finance Manager and Manager to ensure high levels of organisation and systems are followed. Supporting with marketing and sales administration to find new customers and grow the business Supporting the team with customer enquiries both online and on the phone Assisting with the smooth running of the enterprise by supporting with administration tasks across the business Working at Leeds Wood Recycling These tasks provide a framework of duties and responsibilities but should not be regarded as a definitive list. Other reasonable duties will be required consistent with the salary level and role. We expect the hours to be worked over a three day period during the hours of 8.30 - 4.30 (for example 9.30 - 2.30) but are flexible to lengthen the day to allow for a 30 minute lunch break (finishing at 3pm) and are open to discussing work patterns with the successful candidate. The role will be based at our premises at Unit 6, 24 Croydon Street, Leeds, LS11 9RT. We are a small friendly team based in a busy multi-functional warehouse unit with a shared office. Having a positive outlook with a sense of humour is very welcome. This is a new role and we anticipate that the focus of responsibilities will evolve over time; for the first 6-12 months we expect a lot of focus will be in learning existing systems focusing on the day-to-day operations which may develop into creating streamlined processes in the future to support the core functions of how we run. Company Overview Leeds Wood Recycling is a social enterprise, committed to Doing Social Good, using waste wood We have been running since 2018. We work by collecting waste timber from local businesses, homes and building sites, bringing it back to our warehouse to repurpose and reuse while offering free training and volunteer opportunities to people who face barriers to employment. Operating a retail shop open to the public. Our social value Impact has recently been valued at £(phone number removed) and we would love a new team member to help promote our good work. Vision: Leeds Wood Recycling inspires reuse and recycling across Yorkshire, creating social and economic opportunities through meaningful volunteering and learning. Mission: Our mission is to create environmental and social impact to our community, reducing waste, giving access to affordable timber for DIY, while supporting marginalised people to develop skills, build confidence and contribute to a more sustainable, connected community. Purpose: We save resources, support people, and build a reuse community-while developing skills and creating opportunities along the way. How to apply: Full details of how to apply, including application form can be found at website. Submissions must be sent directly to LWR. The email address is on the application form. CV s and applications made via indeed will not be accepted Deadline for Applications: Sunday 20th September 2026 Shortlisting process and interviews: Shortlisting: W/C Monday 21st September 2026 First stage phone interviews: w/c 28th September 2026 Second stage Interviews - Monday 5th October 2026 Personal Specification Experience Essential Experience of using booking systems Experience of answering customer enquiries and producing estimates Experience of answering customer enquiries and producing estimates Experience of Marketing such as Social media or Mailing lists Experience of working in either the waste management or construction industry A local knowledge of Leeds and West Yorkshire Experience of accounting software e.g. Quickbooks with knowledge of basic finance administration and credit control Personal Qualities Essential Experience of office management, support with the administration around consumables, utilities and stock A sense of humour and ability to work in an unconventional office space Helping us grow: Essential Enthusiastic to help us grow and develop new customers/ services/ income streams to help support our social enterprise. Inspiring and promoting our values: Additional Information Successful Candidates will be required to: Supply proof of identity - full list of documents accepted. Evidence of their Right to Work in the UK. Complete satisfactory DBS criminal records check/s at the appropriate level, upon successful application of the position. Nominate at least two referees, one of which should be their current or latest employer or their place of education if it is their first position. Verify their qualifications where required. Prove their professional status/registration where required. Successfully complete a statutory induction/probationary period where appropriate. Please note any offer is conditional on all of the above being completed in a timely manner. Please note we are an inclusive employer and encourage applications from applicants from all backgrounds.
Aug 25, 2026
Full time
Job Title: Business Administration Assistant Job Summary: We are recruiting an Administration Assistant who can help with the smooth running of our social enterprise. The position has a blend of responsibilities which support the smooth running of Leeds Wood Recycling, with a particular focus to waste wood collections and sales i.e making bookings, basic finance admin, waste transfer notes, estimates and enquiries. The role also includes supporting LWR with sales and HR administration, and will involve some social media and marketing support. Location: Leeds Wood Recycling, Unit 6, 24 Croydon Street, LS11 9RT Hours: 15 hours per week: Monday - Wednesday (9.30am - 2.30pm with option to work to 3pm with a 30 min unpaid break) Salary: £13.50 per hour. Annual Leave: 20 days plus 8 days bank holidays (pro-rata). Option to increase holiday entitlement with long service. Closing Date: Sunday 20th September 2026 Role Summary & Duties Purpose of the role and how it fits within the business As a Community Interest Company our social enterprise must run financially independently. The business admin assistant's focus is to offer administrative support to ensure we offer a professional wood collection service which is competitive with traditional skip hire, offering a value for money streamlined service. The role also supports the Management with administration across all departments, such as retail, marketing and HR support. Overview of Business Admin Assistant Role We are looking for someone who would thrive in a busy environment, enjoys variety and is confident in managing a range of administrative and logistical tasks. This role would suit a practical problem-solver with strong computer skills, good attention to detail, and confidence using technology. One focus of the role is booking waste wood collections using existing systems, including Trello and Google Workspace. The successful candidate will help coordinate collection schedules, resolve logistical issues, and ensure information is accurate and up to date. The role also includes supporting related administrative tasks, such as scanning and creating waste transfer notes, answering and making telephone calls, and using accounting software to schedule and receive payments. This position has been designed to be accessible, with shorter working hours that may be suitable for parents, carers, or others seeking a flexible part-time role. Responsibilities: Managing new collections enquires and booking in collections for existing local and national customers Communicating with customers (businesses, building sites, general enquiries) via email and phone Administration of the paperwork for the collection service (purchase orders, invoicing, Waste Transfer Notes) Working alongside the Collections Coordinator, Finance Manager and Manager to ensure high levels of organisation and systems are followed. Supporting with marketing and sales administration to find new customers and grow the business Supporting the team with customer enquiries both online and on the phone Assisting with the smooth running of the enterprise by supporting with administration tasks across the business Working at Leeds Wood Recycling These tasks provide a framework of duties and responsibilities but should not be regarded as a definitive list. Other reasonable duties will be required consistent with the salary level and role. We expect the hours to be worked over a three day period during the hours of 8.30 - 4.30 (for example 9.30 - 2.30) but are flexible to lengthen the day to allow for a 30 minute lunch break (finishing at 3pm) and are open to discussing work patterns with the successful candidate. The role will be based at our premises at Unit 6, 24 Croydon Street, Leeds, LS11 9RT. We are a small friendly team based in a busy multi-functional warehouse unit with a shared office. Having a positive outlook with a sense of humour is very welcome. This is a new role and we anticipate that the focus of responsibilities will evolve over time; for the first 6-12 months we expect a lot of focus will be in learning existing systems focusing on the day-to-day operations which may develop into creating streamlined processes in the future to support the core functions of how we run. Company Overview Leeds Wood Recycling is a social enterprise, committed to Doing Social Good, using waste wood We have been running since 2018. We work by collecting waste timber from local businesses, homes and building sites, bringing it back to our warehouse to repurpose and reuse while offering free training and volunteer opportunities to people who face barriers to employment. Operating a retail shop open to the public. Our social value Impact has recently been valued at £(phone number removed) and we would love a new team member to help promote our good work. Vision: Leeds Wood Recycling inspires reuse and recycling across Yorkshire, creating social and economic opportunities through meaningful volunteering and learning. Mission: Our mission is to create environmental and social impact to our community, reducing waste, giving access to affordable timber for DIY, while supporting marginalised people to develop skills, build confidence and contribute to a more sustainable, connected community. Purpose: We save resources, support people, and build a reuse community-while developing skills and creating opportunities along the way. How to apply: Full details of how to apply, including application form can be found at website. Submissions must be sent directly to LWR. The email address is on the application form. CV s and applications made via indeed will not be accepted Deadline for Applications: Sunday 20th September 2026 Shortlisting process and interviews: Shortlisting: W/C Monday 21st September 2026 First stage phone interviews: w/c 28th September 2026 Second stage Interviews - Monday 5th October 2026 Personal Specification Experience Essential Experience of using booking systems Experience of answering customer enquiries and producing estimates Experience of answering customer enquiries and producing estimates Experience of Marketing such as Social media or Mailing lists Experience of working in either the waste management or construction industry A local knowledge of Leeds and West Yorkshire Experience of accounting software e.g. Quickbooks with knowledge of basic finance administration and credit control Personal Qualities Essential Experience of office management, support with the administration around consumables, utilities and stock A sense of humour and ability to work in an unconventional office space Helping us grow: Essential Enthusiastic to help us grow and develop new customers/ services/ income streams to help support our social enterprise. Inspiring and promoting our values: Additional Information Successful Candidates will be required to: Supply proof of identity - full list of documents accepted. Evidence of their Right to Work in the UK. Complete satisfactory DBS criminal records check/s at the appropriate level, upon successful application of the position. Nominate at least two referees, one of which should be their current or latest employer or their place of education if it is their first position. Verify their qualifications where required. Prove their professional status/registration where required. Successfully complete a statutory induction/probationary period where appropriate. Please note any offer is conditional on all of the above being completed in a timely manner. Please note we are an inclusive employer and encourage applications from applicants from all backgrounds.
An excellent opportunity has arisen for a graduate to join our client as a Reconciliation Coordinator, based in Winnersh. This is a fantastic entry-level role for someone looking to build a career in finance, offering hands-on experience analysing financial data and developing strong analytical skills within a supportive team. Location: Winnersh Working Hours: 9am - 5pm, 3 days in office / 2 days from home Salary: 24,000 - 28,000 The Role: As a Graduate Reconciliation Coordinator, you will support the team in reviewing and analysing supplier accounts, helping to identify discrepancies and ensure financial accuracy. This role offers great exposure to financial processes and systems, with full training provided. Key Responsibilities: Review and reconcile supplier Statements of Account Identify discrepancies such as duplicate payments, missing credits, and allocation issues Investigate and validate potential overpayments and outstanding credits Support the preparation of clear communications to suppliers Work closely with internal teams to resolve queries Maintain accurate records and documentation Assist the wider team with general administrative and analytical support What We're Looking For: A recent graduate (or equivalent) - ideally in Finance, Accounting, Business, Maths or a related field Strong attention to detail and a high level of accuracy Analytical mindset with confidence working with data Good working knowledge of Microsoft Excel (formulas, basic data handling - advanced skills can be developed) Strong communication skills and willingness to learn Proactive and organised approach to work
May 29, 2026
Full time
An excellent opportunity has arisen for a graduate to join our client as a Reconciliation Coordinator, based in Winnersh. This is a fantastic entry-level role for someone looking to build a career in finance, offering hands-on experience analysing financial data and developing strong analytical skills within a supportive team. Location: Winnersh Working Hours: 9am - 5pm, 3 days in office / 2 days from home Salary: 24,000 - 28,000 The Role: As a Graduate Reconciliation Coordinator, you will support the team in reviewing and analysing supplier accounts, helping to identify discrepancies and ensure financial accuracy. This role offers great exposure to financial processes and systems, with full training provided. Key Responsibilities: Review and reconcile supplier Statements of Account Identify discrepancies such as duplicate payments, missing credits, and allocation issues Investigate and validate potential overpayments and outstanding credits Support the preparation of clear communications to suppliers Work closely with internal teams to resolve queries Maintain accurate records and documentation Assist the wider team with general administrative and analytical support What We're Looking For: A recent graduate (or equivalent) - ideally in Finance, Accounting, Business, Maths or a related field Strong attention to detail and a high level of accuracy Analytical mindset with confidence working with data Good working knowledge of Microsoft Excel (formulas, basic data handling - advanced skills can be developed) Strong communication skills and willingness to learn Proactive and organised approach to work
Sewell Wallis are currently working with a reputable and community-focused organisation based in Sheffield, who are looking to recruit a Care Coordinator on a part-time basis (25 hours per week). This role offers flexibility around working days and hours, making it ideal for someone looking for a position that can fit around other commitments, while still playing a key role within a supportive and collaborative team. This is a fantastic opportunity for someone with previous experience as a care coordinator in a similar role, who enjoys working in a fast-paced environment and being at the centre of day-to-day operations. You will play a key role in ensuring the smooth and efficient delivery of services, with a strong focus on rota management, staff coordination and communication. What will you be doing? Creating, managing and updating staff rotas to ensure effective and consistent service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and service requirements. Managing rota changes, including annual leave, sickness and absences. Communicating rota updates clearly to staff and management teams. Liaising with colleagues to ensure smooth day-to-day operations and continuity of care. Maintaining accurate records and supporting with reporting and administration. Ensuring rotas are compliant with working time regulations and internal policies. Supporting with general administrative duties as required. Participating in an on-call rota, providing out-of-hours support when needed. What skills are we looking for? Previous experience in a Care Coordinator, Rota Coordinator or similar scheduling role. Experience within a care, healthcare or support environment would be highly beneficial. Strong organisational skills and the ability to manage multiple priorities. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced environment. A proactive, adaptable and solutions-focused approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established, community-focused organisation. Additional on-call payment for out-of-hours support. If you have relevant experience and are looking for a flexible role in Sheffield, please apply now or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 29, 2026
Full time
Sewell Wallis are currently working with a reputable and community-focused organisation based in Sheffield, who are looking to recruit a Care Coordinator on a part-time basis (25 hours per week). This role offers flexibility around working days and hours, making it ideal for someone looking for a position that can fit around other commitments, while still playing a key role within a supportive and collaborative team. This is a fantastic opportunity for someone with previous experience as a care coordinator in a similar role, who enjoys working in a fast-paced environment and being at the centre of day-to-day operations. You will play a key role in ensuring the smooth and efficient delivery of services, with a strong focus on rota management, staff coordination and communication. What will you be doing? Creating, managing and updating staff rotas to ensure effective and consistent service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and service requirements. Managing rota changes, including annual leave, sickness and absences. Communicating rota updates clearly to staff and management teams. Liaising with colleagues to ensure smooth day-to-day operations and continuity of care. Maintaining accurate records and supporting with reporting and administration. Ensuring rotas are compliant with working time regulations and internal policies. Supporting with general administrative duties as required. Participating in an on-call rota, providing out-of-hours support when needed. What skills are we looking for? Previous experience in a Care Coordinator, Rota Coordinator or similar scheduling role. Experience within a care, healthcare or support environment would be highly beneficial. Strong organisational skills and the ability to manage multiple priorities. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced environment. A proactive, adaptable and solutions-focused approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established, community-focused organisation. Additional on-call payment for out-of-hours support. If you have relevant experience and are looking for a flexible role in Sheffield, please apply now or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Are you highly organised, detail driven and familiar with payroll? Love working across multiple sites? Ready to join a growing 3PL business on a 12 month contract? Here at GXO, we are looking for a HR & Payroll Coordinator (12 month FTC) to lead the delivery of a first-class on-site payroll service, with administrative responsibility for HR and People Engagement. Reporting directly to the HR Manager this role is based at one of our sites in Thatcham, Southampton and Fareham with the expectation of travel between sites. This is a full time, 12 Month FTC , working 40 hours Monday to Friday and working hours are 08:00 to 16:30 or 09:00 to 17:00. Pay, benefits and more: We're looking to offer a salary of up to £28,000.00 per annum and 25 days annual leave (plus bank holidays). Your benefits package includes flexible dental insurance plans, a company sponsored pension scheme, a 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme. You'll also have access to our MyBenefits platform offering a variety of high street discounts, a cycle to work scheme, cashback cards, a saving scheme and much more! What you'll do on a typical day: Submit and manage daily and monthly payroll Run ADP reports to manage worked hours Coordinate and support aspects of the people agenda from and administrative perspective, including recruitment, on boarding, referencing, probation and contracts. Support the HR Manager with HR documentation and processes What you need to succeed at GXO: CIPD L3 (or working towards) CIPP Qualified Familiar with payroll and TA systems Experience of high level employee volumes Strong knowledge of ER issues recruitment, and payroll cycles We engineer faster, smarter, leaner supply chains. GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement
May 26, 2026
Full time
Are you highly organised, detail driven and familiar with payroll? Love working across multiple sites? Ready to join a growing 3PL business on a 12 month contract? Here at GXO, we are looking for a HR & Payroll Coordinator (12 month FTC) to lead the delivery of a first-class on-site payroll service, with administrative responsibility for HR and People Engagement. Reporting directly to the HR Manager this role is based at one of our sites in Thatcham, Southampton and Fareham with the expectation of travel between sites. This is a full time, 12 Month FTC , working 40 hours Monday to Friday and working hours are 08:00 to 16:30 or 09:00 to 17:00. Pay, benefits and more: We're looking to offer a salary of up to £28,000.00 per annum and 25 days annual leave (plus bank holidays). Your benefits package includes flexible dental insurance plans, a company sponsored pension scheme, a 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme. You'll also have access to our MyBenefits platform offering a variety of high street discounts, a cycle to work scheme, cashback cards, a saving scheme and much more! What you'll do on a typical day: Submit and manage daily and monthly payroll Run ADP reports to manage worked hours Coordinate and support aspects of the people agenda from and administrative perspective, including recruitment, on boarding, referencing, probation and contracts. Support the HR Manager with HR documentation and processes What you need to succeed at GXO: CIPD L3 (or working towards) CIPP Qualified Familiar with payroll and TA systems Experience of high level employee volumes Strong knowledge of ER issues recruitment, and payroll cycles We engineer faster, smarter, leaner supply chains. GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement
FRENCH SELECTION (FS) French speaking Payroll and Operations Administrator Location: Manchester Office based role Salary: between £30,000 and £36,000 per annum depending on experience Ref: 5520F To apply using our preferred format, please visit French Selection website, go to the vacancies page, search job reference: 5520F The company: A well-established international manufacturing business undergoing an exciting period of transformation and growth across its European operations Main duties: This role would initially primarily involve managing UK payroll operations while providing HR coordination and administrative support across the business and its international locations - especially France There will be opportunity for the role to evolve into broader responsibilities over time. The role: - Oversee the accurate processing of the monthly UK payroll and related payroll administration. - Deliver efficient HR administrative support across employee documentation and HR processes - Act as a key point of contact for employee and manager queries relating to HR and payroll matters - Coordinate payroll information for smaller international locations - Provide ongoing support to the French HR & Payroll team, including payroll cover when necessary - Maintain HR records and reporting while contributing to continuous improvement initiatives and wider HR projects The candidate: - Previous experience managing UK payroll processes and payroll administration. - Fluent French and English communication skills, both written and spoken. - HR administration or HR coordination experience within a fast-paced environment - Strong organisational skills with the ability to manage multiple priorities and deadlines. - Excellent communication and relationship-building skills across all levels of a business - Proactive and adaptable approach with an interest in developing broader HR and international payroll responsibilities. The salary: between £30,000 and £36,000 per annum depending on experience French Selection, leading UK-based consultancy specialising in the recruitment of bilingual and multilingual professionals for international business (industries and services). We are the leading recruitment consultancy for German, French, Italian and Spanish speaking positions. Also recruiting for positions with other languages such as Dutch, Polish, Portuguese, Scandinavian languages, Mandarin, Japanese and Arabic.
May 24, 2026
Full time
FRENCH SELECTION (FS) French speaking Payroll and Operations Administrator Location: Manchester Office based role Salary: between £30,000 and £36,000 per annum depending on experience Ref: 5520F To apply using our preferred format, please visit French Selection website, go to the vacancies page, search job reference: 5520F The company: A well-established international manufacturing business undergoing an exciting period of transformation and growth across its European operations Main duties: This role would initially primarily involve managing UK payroll operations while providing HR coordination and administrative support across the business and its international locations - especially France There will be opportunity for the role to evolve into broader responsibilities over time. The role: - Oversee the accurate processing of the monthly UK payroll and related payroll administration. - Deliver efficient HR administrative support across employee documentation and HR processes - Act as a key point of contact for employee and manager queries relating to HR and payroll matters - Coordinate payroll information for smaller international locations - Provide ongoing support to the French HR & Payroll team, including payroll cover when necessary - Maintain HR records and reporting while contributing to continuous improvement initiatives and wider HR projects The candidate: - Previous experience managing UK payroll processes and payroll administration. - Fluent French and English communication skills, both written and spoken. - HR administration or HR coordination experience within a fast-paced environment - Strong organisational skills with the ability to manage multiple priorities and deadlines. - Excellent communication and relationship-building skills across all levels of a business - Proactive and adaptable approach with an interest in developing broader HR and international payroll responsibilities. The salary: between £30,000 and £36,000 per annum depending on experience French Selection, leading UK-based consultancy specialising in the recruitment of bilingual and multilingual professionals for international business (industries and services). We are the leading recruitment consultancy for German, French, Italian and Spanish speaking positions. Also recruiting for positions with other languages such as Dutch, Polish, Portuguese, Scandinavian languages, Mandarin, Japanese and Arabic.
Job Title: Office Manager Part- Time Permanent role Salary- £30,000- £40,000 Pro rata Location: Winchester Role Overview The Office Manager is responsible for the smooth and effective day-to-day operation of the Winchester office, ensuring it functions as a professional, welcoming, and highly efficient working environment. This role provides comprehensive administrative, facilities, and operational support to the local team, visiting executives, and senior stakeholders across the Group. Acting as the operational backbone of the office, the Office Manager plays a pivotal role in enabling productivity, maintaining confidentiality, and upholding the Group's high professional standards. Key Responsibilities & Accountabilities Executive & Senior Stakeholder Support Provide high-quality administrative and office support to the Executive Chairman, in close coordination with their Executive Assistant. Deliver administrative support to the permanent office team, as well as visiting Executives and Senior Managers across the Group. Manage interactions with discretion and professionalism, always maintaining strict confidentiality. Build effective working relationships with stakeholders across all levels of the business. Facilities Management Ensure the Winchester office is consistently maintained to a high professional standard, creating a clean, safe, comfortable, and welcoming environment. Ensure full compliance with all applicable health, safety, and regulatory requirements. Manage office facilities, equipment, and infrastructure, including IT-related matters in collaboration with Group IT and external service providers. Source and manage office suppliers and service providers, including negotiating terms and overseeing delivery. Maintain a strong working relationship with the office landlord or managing agent, including matters relating to leases, renewals, and office improvements. Office Administration & Operations Oversee all administrative and operational office functions to ensure efficient day-to-day operations. Develop, implement, and maintain office policies and procedures. Coordinate the office-wide calendar, including meetings, visits, travel, leave, and work-from-home schedules. Ensure all office-based meetings are well organised, including room bookings, IT support, and catering. HR & People Administration Provide day-to-day HR administrative support, including leave management and employee queries. Support the Finance team with payroll-related administration. Assist team members with employment-related matters such as HMRC, National Insurance, and work permits. Manage onboarding processes for new employees, including preparing workspaces, equipment, and access. Travel & Entertainment Coordinate and manage travel arrangements for executives and team members, including flights, accommodation, ground transportation, and visas, in liaison with the Group Travel Department. Make restaurant and hospitality bookings as required. Communications Manage internal office communications to ensure timely and effective information flow using appropriate channels (Email, Teams, WhatsApp). Coordinate communications during emergency or crisis situations as required. Supplier Payments Assist with processing supplier invoices within the Company's accounting systems. Support the setup of supplier payments for approval within the banking system. General & Team Engagement Maintain close daily working relationships with Executive Assistants across the Group. Act as the Winchester office coordinator for Group-wide initiatives, events, and programmes. Take the lead in fostering a positive office culture by organising team events and celebrations. Education & Certifications Essential Tertiary-level qualification in Business Administration, Office Management, or a related discipline. Valid driver's licence. Desirable Relevant professional administration or office management certification. Professional Experience Essential 5-10 years' experience in a similar Office Manager or senior administrative role. Experience working in a multinational environment, including managing across time zones, cultures, and geographies. Desirable Experience supporting senior executives or board-level stakeholders. Key Competencies Essential Exceptional attention to detail and accuracy. Strong written and verbal communication skills in English. Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint). Excellent organisational and time-management skills, with the ability to multitask effectively. Strong interpersonal skills and the ability to engage confidently at all levels. Professional, discreet, and confidential approach. Culturally aware and sensitive. Self-motivated, proactive, and energetic. Able to work independently and take ownership. Flexible, resilient, and adaptable to changing priorities. Desirable Basic bookkeeping or finance administration experience. This is an exciting new role, one that you make your own and develop. The role will be working part time, everyday of the week, Monday to Friday. The hours will be 8am until 1pm or 2pm with some flexibility around these. This role is in central Winchester and will offer parking. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 21, 2026
Full time
Job Title: Office Manager Part- Time Permanent role Salary- £30,000- £40,000 Pro rata Location: Winchester Role Overview The Office Manager is responsible for the smooth and effective day-to-day operation of the Winchester office, ensuring it functions as a professional, welcoming, and highly efficient working environment. This role provides comprehensive administrative, facilities, and operational support to the local team, visiting executives, and senior stakeholders across the Group. Acting as the operational backbone of the office, the Office Manager plays a pivotal role in enabling productivity, maintaining confidentiality, and upholding the Group's high professional standards. Key Responsibilities & Accountabilities Executive & Senior Stakeholder Support Provide high-quality administrative and office support to the Executive Chairman, in close coordination with their Executive Assistant. Deliver administrative support to the permanent office team, as well as visiting Executives and Senior Managers across the Group. Manage interactions with discretion and professionalism, always maintaining strict confidentiality. Build effective working relationships with stakeholders across all levels of the business. Facilities Management Ensure the Winchester office is consistently maintained to a high professional standard, creating a clean, safe, comfortable, and welcoming environment. Ensure full compliance with all applicable health, safety, and regulatory requirements. Manage office facilities, equipment, and infrastructure, including IT-related matters in collaboration with Group IT and external service providers. Source and manage office suppliers and service providers, including negotiating terms and overseeing delivery. Maintain a strong working relationship with the office landlord or managing agent, including matters relating to leases, renewals, and office improvements. Office Administration & Operations Oversee all administrative and operational office functions to ensure efficient day-to-day operations. Develop, implement, and maintain office policies and procedures. Coordinate the office-wide calendar, including meetings, visits, travel, leave, and work-from-home schedules. Ensure all office-based meetings are well organised, including room bookings, IT support, and catering. HR & People Administration Provide day-to-day HR administrative support, including leave management and employee queries. Support the Finance team with payroll-related administration. Assist team members with employment-related matters such as HMRC, National Insurance, and work permits. Manage onboarding processes for new employees, including preparing workspaces, equipment, and access. Travel & Entertainment Coordinate and manage travel arrangements for executives and team members, including flights, accommodation, ground transportation, and visas, in liaison with the Group Travel Department. Make restaurant and hospitality bookings as required. Communications Manage internal office communications to ensure timely and effective information flow using appropriate channels (Email, Teams, WhatsApp). Coordinate communications during emergency or crisis situations as required. Supplier Payments Assist with processing supplier invoices within the Company's accounting systems. Support the setup of supplier payments for approval within the banking system. General & Team Engagement Maintain close daily working relationships with Executive Assistants across the Group. Act as the Winchester office coordinator for Group-wide initiatives, events, and programmes. Take the lead in fostering a positive office culture by organising team events and celebrations. Education & Certifications Essential Tertiary-level qualification in Business Administration, Office Management, or a related discipline. Valid driver's licence. Desirable Relevant professional administration or office management certification. Professional Experience Essential 5-10 years' experience in a similar Office Manager or senior administrative role. Experience working in a multinational environment, including managing across time zones, cultures, and geographies. Desirable Experience supporting senior executives or board-level stakeholders. Key Competencies Essential Exceptional attention to detail and accuracy. Strong written and verbal communication skills in English. Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint). Excellent organisational and time-management skills, with the ability to multitask effectively. Strong interpersonal skills and the ability to engage confidently at all levels. Professional, discreet, and confidential approach. Culturally aware and sensitive. Self-motivated, proactive, and energetic. Able to work independently and take ownership. Flexible, resilient, and adaptable to changing priorities. Desirable Basic bookkeeping or finance administration experience. This is an exciting new role, one that you make your own and develop. The role will be working part time, everyday of the week, Monday to Friday. The hours will be 8am until 1pm or 2pm with some flexibility around these. This role is in central Winchester and will offer parking. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
PA and HR Coordinator Description: Begum Studio is seeking an experienced, proactive, and highly organised PA & HR Coordinator to support both the artist and the wider studio team in ensuring the smooth day-to-day running of the studio. This role is approximately 70% Personal Assistant support, 20% HR coordination, 10% Studio Administration. You will manage the artist's schedule, oversee communications and travel arrangements, provide administrative support across personal and business matters, and manage HR processes for the studio team. As a small and collaborative studio, we are looking for someone personable, adaptable, and enthusiastic, with a strong work ethic and the ability to work closely with others while providing dedicated support. PA responsibilities include: Professional PA: Diary management - coordinate the schedule for both the artist and wider studio team. Deliver daily diary updates and ensure appointments are met in a timely manner. Communications - organise multiple inboxes, respond to requests & invitations, flag urgent enquiries and file email attachments, delegate to the team. Travel - arrange travel, visas and accommodation for both Artist and wider team. Insurances and Maintenance- Studio, building, travel, vehicle (MOT, CC) Personal PA: Personal and family schedule - keep abreast of the family diary, book holiday travel and accommodation, research and prepare itineraries, book personal appointments, clubs and activities, manage school administration. Home administration - renew home insurance, oversee house maintenance, purchase items for home, book cleaners and decorators when required. HR Coordinator: Assist with payroll processing and administration, including tracking annual leave, sick leave, overtime, bonuses, annual and salary reviews. Coordinate employee benefits where applicable. Update and maintain HR records ensuring correct policies are followed. Assist with hiring and onboarding new employees, prepare employment contracts and offer letters. Support employees with HR-related questions, maintain positive workplace culture, handle attendance, leave, and performance records, assist with resolving workplace issues professionally. Update company policies and staff handbooks, coordinate with accountants and legal contractors to ensure compliance with employment laws Staff welfare - support the general welfare of both artist and studio team, including booking exercise classes, booking team activities, dinners, and ordering staff gifts. Organize staff training sessions, support employee development initiatives, administrate performance reviews Studio Administration: Health and Safety documentation - assist the studio team to maintain health and safety standards and records, schedule and document regular checks, organise any maintenance required. Studio maintenance - keep on top of office/studio stocks, book cleaners and general maintenance, schedule facilities checks and respond to building issues when they arise. Bookkeeping - downloading, uploading receipts to Dext and Xero Essential requirements: Significant experience (min. 2 yrs) working as a PA. Comfortable navigating between both personal and business matters. Advanced organisation skills, with the ability to work in high pressure environments and manage multiple priorities. Excellent diary management skills with experience coordinating busy schedules. Friendly, personable and caring. This role requires you to work closely with others and provide sincere, dedicated support. The ability to work autonomously and take initiative. High level of written and spoken English. Excellent computer skills and technology fluency. Experience with Xero or similar accounting software. For this role, experience working in the arts is not required. However, some experience working in creative industries or interest in the arts would be beneficial. Preferred Requirements: Previous HR or administrative experience. CIPD qualification (preferred in the UK). Experience working in a small business environment is an advantage. Deadline: Midnight, Sunday 31st of May Terms: £32,000 pro rota 8 hours a day, 9am-5pm (including 1 hour paid lunch) 4 days a week - Monday to Thursday PAYE contract, salary calculated pro rota Location: Stoke Newington To apply, please send a CV and cover letter to IMPORTANT: Please use this subject header - Job Application: PA and HR Coordinator
May 21, 2026
Full time
PA and HR Coordinator Description: Begum Studio is seeking an experienced, proactive, and highly organised PA & HR Coordinator to support both the artist and the wider studio team in ensuring the smooth day-to-day running of the studio. This role is approximately 70% Personal Assistant support, 20% HR coordination, 10% Studio Administration. You will manage the artist's schedule, oversee communications and travel arrangements, provide administrative support across personal and business matters, and manage HR processes for the studio team. As a small and collaborative studio, we are looking for someone personable, adaptable, and enthusiastic, with a strong work ethic and the ability to work closely with others while providing dedicated support. PA responsibilities include: Professional PA: Diary management - coordinate the schedule for both the artist and wider studio team. Deliver daily diary updates and ensure appointments are met in a timely manner. Communications - organise multiple inboxes, respond to requests & invitations, flag urgent enquiries and file email attachments, delegate to the team. Travel - arrange travel, visas and accommodation for both Artist and wider team. Insurances and Maintenance- Studio, building, travel, vehicle (MOT, CC) Personal PA: Personal and family schedule - keep abreast of the family diary, book holiday travel and accommodation, research and prepare itineraries, book personal appointments, clubs and activities, manage school administration. Home administration - renew home insurance, oversee house maintenance, purchase items for home, book cleaners and decorators when required. HR Coordinator: Assist with payroll processing and administration, including tracking annual leave, sick leave, overtime, bonuses, annual and salary reviews. Coordinate employee benefits where applicable. Update and maintain HR records ensuring correct policies are followed. Assist with hiring and onboarding new employees, prepare employment contracts and offer letters. Support employees with HR-related questions, maintain positive workplace culture, handle attendance, leave, and performance records, assist with resolving workplace issues professionally. Update company policies and staff handbooks, coordinate with accountants and legal contractors to ensure compliance with employment laws Staff welfare - support the general welfare of both artist and studio team, including booking exercise classes, booking team activities, dinners, and ordering staff gifts. Organize staff training sessions, support employee development initiatives, administrate performance reviews Studio Administration: Health and Safety documentation - assist the studio team to maintain health and safety standards and records, schedule and document regular checks, organise any maintenance required. Studio maintenance - keep on top of office/studio stocks, book cleaners and general maintenance, schedule facilities checks and respond to building issues when they arise. Bookkeeping - downloading, uploading receipts to Dext and Xero Essential requirements: Significant experience (min. 2 yrs) working as a PA. Comfortable navigating between both personal and business matters. Advanced organisation skills, with the ability to work in high pressure environments and manage multiple priorities. Excellent diary management skills with experience coordinating busy schedules. Friendly, personable and caring. This role requires you to work closely with others and provide sincere, dedicated support. The ability to work autonomously and take initiative. High level of written and spoken English. Excellent computer skills and technology fluency. Experience with Xero or similar accounting software. For this role, experience working in the arts is not required. However, some experience working in creative industries or interest in the arts would be beneficial. Preferred Requirements: Previous HR or administrative experience. CIPD qualification (preferred in the UK). Experience working in a small business environment is an advantage. Deadline: Midnight, Sunday 31st of May Terms: £32,000 pro rota 8 hours a day, 9am-5pm (including 1 hour paid lunch) 4 days a week - Monday to Thursday PAYE contract, salary calculated pro rota Location: Stoke Newington To apply, please send a CV and cover letter to IMPORTANT: Please use this subject header - Job Application: PA and HR Coordinator
Global Programs Events and Project Coordinator Job Overall goal: Support the delivery of global events and the creation of a range of content, ensuring both align with the charity s objectives, including activities designed for a global audience. Job Location : Remote working, with the ability to attend on-site meetings in Milton Keynes (MK19) ideally once a month. Hours: This is a full-time position (37.5 hours per week, Monday to Friday) offered on a 12-month fixed-term contract. Overview The Maclellan Giving Together Foundation (MGTF) is a UK Christian charity connected to the longstanding international Maclellan Foundation, who describe their focus as: establishing and strengthening the local church, promoting discipleship and leadership development, sparking community transformation, promoting the power of prayer, advocating for generosity, and increasing access to Scripture . Based in the UK, MGTF rolls out key global initiatives that focus on equipping local Christian ministries and releasing local resources to foster sustainable Kingdom growth. These include Learning Communities, retreats, collaborative giving evenings and other resources. This is an exciting opportunity for someone highly organised, eager to learn event production management, with a specialist interest in content creation for web, print, design, or moving image. They should be detail-oriented, quality-focused, and passionate about seeing the Kingdom flourish globally. Job summary We are seeking a highly organised and proactive individual to join our team. This role focuses on supporting the administration and delivery of events, ensuring smooth coordination, logistics, and a high-quality participant experience. It also includes stakeholder management, maintaining clear communication and strong relationships with attendees, partners, and internal teams. In addition, the role contributes to content development (both print and digital), and supports the contextualisation and translation of resources for global audiences. Key Responsibilities: Event Planning and Support Assist in the planning, coordination, and delivery of event logistics. Liaise with stakeholders, including vendors, venues, and service providers, to ensure high-quality event delivery. Manage delegate booking systems, taking ownership for providing prompt and professional support to attendees and stakeholders via phone, messaging and email, and delivering excellent delegate care throughout events. Maintain and regularly update registration systems and databases, ensuring high levels of accuracy and data integrity. Provide on-site event support, including set-up and liaising with AV and logistics teams to ensure smooth execution. Support campaign and project planning, including tracking content-related budgets for approval. Maintain and update event timelines and the global content calendar, ensuring progress is accurately reflected. Assist in the planning and delivery of special event elements (e.g. consultancy clinics). Monitor and track project costs, ensuring value for money. Process and input event-related receipts and expenses, supporting accurate and timely monthly accounting. Use initiative to flag any risks to project delivery, supporting timely resolution. Support wider projects across programmes and charity operations as required. Communication & Content Delivery Assist in the creation of event materials, including digital resources, workbooks, email campaigns, websites, and related content. Provide administrative and practical support to event personnel in global locations as they deliver our programs. Assist in repurposing content into multiple formats to support wider reach and usability. Support the preparation and distribution of monthly comms emails. Assist with proofreading and formatting event content. Support the development and maintenance of an online training portal for specific programs. Follow established brand guidelines to maintain consistency in tone, messaging, and visual identity across all content. Cultural Adaptation & Coordination Assist with the localisation of content to ensure materials are culturally appropriate, assisting communication with translators and stakeholders to help adapt resources for different cultural contexts. Evaluation & Reporting Assist in tracking the performance of content and programs through data collection, feedback, and engagement analytics to support evaluation of effectiveness. Support the preparation of content and project reports, including metrics and evidence required for various audiences. General & Organisational Actively contribute to team meetings, planning sessions, and creative brainstorming. Occasional evening and weekend work and travel may be required for event support. Any other duties as required. Occupational Requirement The candidate must have an active Christian faith. By virtue of the job s involvement in faith-sensitive work under Schedule 9 of the Equality Act 2010, the post-holder must be an active Christian with a genuine personal faith in Jesus, grounded in Scripture and reflected in their everyday life. Experience (Essential): Have experience in a church/charity or professional environment. Strong understanding of and commitment to the Foundation s mission, with an understanding of the Church scene. A genuine passion for advancing the gospel through the global Church, with a commitment to supporting both Christian givers and churches and charities. The ability to manage multiple tasks and deadlines simultaneously. High attention to detail and accurate. Highly administrative and customer service focused. Demonstrated creativity and the ability to translate ideas visually, demonstrated via portfolios, academic work, or volunteer projects. Ability to work collaboratively in a team environment, with strong interpersonal skills. Professional in appearance and a desire to constantly improve and grow. Willingness to be flexible in working hours with occasional travel and overnight stays. Experience (Desirable but not required): Some experience supporting events. Administrative and customer service experience. Some experience producing content creation across print and digital formats. Additional language. Experience using design software e.g. Adobe and Canva. Qualifications: Education: Bachelor's degree preferred or equivalent experience (Essential). We welcome applications from graduates who are eager to learn and develop in the role. Technical Skills: Familiarity with content creation software, CRM systems, and email marketing software (Desirable). Benefits This is a full-time position (Monday-Friday) Start as soon as possible. This role is offered on a 12-month fixed-term contract, with the potential to become permanent subject to performance and business needs. Salary £27K-£30k depending on previous experience. Holiday entitlement is 20 days pro rata, per annum (plus bank and statutory holidays and 3 days Christmas closing). Pension contributions via auto-enrolment to NEST. Faith-based culture: Supportive Christian workplace with prayer, devotions, and spiritual development.
May 19, 2026
Full time
Global Programs Events and Project Coordinator Job Overall goal: Support the delivery of global events and the creation of a range of content, ensuring both align with the charity s objectives, including activities designed for a global audience. Job Location : Remote working, with the ability to attend on-site meetings in Milton Keynes (MK19) ideally once a month. Hours: This is a full-time position (37.5 hours per week, Monday to Friday) offered on a 12-month fixed-term contract. Overview The Maclellan Giving Together Foundation (MGTF) is a UK Christian charity connected to the longstanding international Maclellan Foundation, who describe their focus as: establishing and strengthening the local church, promoting discipleship and leadership development, sparking community transformation, promoting the power of prayer, advocating for generosity, and increasing access to Scripture . Based in the UK, MGTF rolls out key global initiatives that focus on equipping local Christian ministries and releasing local resources to foster sustainable Kingdom growth. These include Learning Communities, retreats, collaborative giving evenings and other resources. This is an exciting opportunity for someone highly organised, eager to learn event production management, with a specialist interest in content creation for web, print, design, or moving image. They should be detail-oriented, quality-focused, and passionate about seeing the Kingdom flourish globally. Job summary We are seeking a highly organised and proactive individual to join our team. This role focuses on supporting the administration and delivery of events, ensuring smooth coordination, logistics, and a high-quality participant experience. It also includes stakeholder management, maintaining clear communication and strong relationships with attendees, partners, and internal teams. In addition, the role contributes to content development (both print and digital), and supports the contextualisation and translation of resources for global audiences. Key Responsibilities: Event Planning and Support Assist in the planning, coordination, and delivery of event logistics. Liaise with stakeholders, including vendors, venues, and service providers, to ensure high-quality event delivery. Manage delegate booking systems, taking ownership for providing prompt and professional support to attendees and stakeholders via phone, messaging and email, and delivering excellent delegate care throughout events. Maintain and regularly update registration systems and databases, ensuring high levels of accuracy and data integrity. Provide on-site event support, including set-up and liaising with AV and logistics teams to ensure smooth execution. Support campaign and project planning, including tracking content-related budgets for approval. Maintain and update event timelines and the global content calendar, ensuring progress is accurately reflected. Assist in the planning and delivery of special event elements (e.g. consultancy clinics). Monitor and track project costs, ensuring value for money. Process and input event-related receipts and expenses, supporting accurate and timely monthly accounting. Use initiative to flag any risks to project delivery, supporting timely resolution. Support wider projects across programmes and charity operations as required. Communication & Content Delivery Assist in the creation of event materials, including digital resources, workbooks, email campaigns, websites, and related content. Provide administrative and practical support to event personnel in global locations as they deliver our programs. Assist in repurposing content into multiple formats to support wider reach and usability. Support the preparation and distribution of monthly comms emails. Assist with proofreading and formatting event content. Support the development and maintenance of an online training portal for specific programs. Follow established brand guidelines to maintain consistency in tone, messaging, and visual identity across all content. Cultural Adaptation & Coordination Assist with the localisation of content to ensure materials are culturally appropriate, assisting communication with translators and stakeholders to help adapt resources for different cultural contexts. Evaluation & Reporting Assist in tracking the performance of content and programs through data collection, feedback, and engagement analytics to support evaluation of effectiveness. Support the preparation of content and project reports, including metrics and evidence required for various audiences. General & Organisational Actively contribute to team meetings, planning sessions, and creative brainstorming. Occasional evening and weekend work and travel may be required for event support. Any other duties as required. Occupational Requirement The candidate must have an active Christian faith. By virtue of the job s involvement in faith-sensitive work under Schedule 9 of the Equality Act 2010, the post-holder must be an active Christian with a genuine personal faith in Jesus, grounded in Scripture and reflected in their everyday life. Experience (Essential): Have experience in a church/charity or professional environment. Strong understanding of and commitment to the Foundation s mission, with an understanding of the Church scene. A genuine passion for advancing the gospel through the global Church, with a commitment to supporting both Christian givers and churches and charities. The ability to manage multiple tasks and deadlines simultaneously. High attention to detail and accurate. Highly administrative and customer service focused. Demonstrated creativity and the ability to translate ideas visually, demonstrated via portfolios, academic work, or volunteer projects. Ability to work collaboratively in a team environment, with strong interpersonal skills. Professional in appearance and a desire to constantly improve and grow. Willingness to be flexible in working hours with occasional travel and overnight stays. Experience (Desirable but not required): Some experience supporting events. Administrative and customer service experience. Some experience producing content creation across print and digital formats. Additional language. Experience using design software e.g. Adobe and Canva. Qualifications: Education: Bachelor's degree preferred or equivalent experience (Essential). We welcome applications from graduates who are eager to learn and develop in the role. Technical Skills: Familiarity with content creation software, CRM systems, and email marketing software (Desirable). Benefits This is a full-time position (Monday-Friday) Start as soon as possible. This role is offered on a 12-month fixed-term contract, with the potential to become permanent subject to performance and business needs. Salary £27K-£30k depending on previous experience. Holiday entitlement is 20 days pro rata, per annum (plus bank and statutory holidays and 3 days Christmas closing). Pension contributions via auto-enrolment to NEST. Faith-based culture: Supportive Christian workplace with prayer, devotions, and spiritual development.
Sewell Wallis is currently working with a reputable and community-focused South Yorkshire organisation based in Sheffield, which is looking to recruit a Care Coordinator on a part-time basis (25 hours per week). This role offers flexibility around working days and hours, making it ideal for someone looking for a position that can fit around other commitments, while still playing a key role within a supportive and collaborative team. This is a fantastic opportunity for someone with previous experience in rota coordination, scheduling or care coordination, who enjoys working in a fast-paced environment and being at the centre of day-to-day operations. You will play a key role in ensuring the smooth and efficient delivery of services, with a strong focus on rota management, staff coordination and communication. What will you be doing? Creating, managing and updating staff rotas to ensure effective and consistent service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and service requirements. Managing rota changes, including annual leave, sickness and absences. Communicating rota updates clearly to staff and management teams. Liaising with colleagues to ensure smooth day-to-day operations and continuity of care. Maintaining accurate records and supporting with reporting and administration. Ensuring rotas are compliant with working time regulations and internal policies. Supporting with general administrative duties as required. Participating in an on-call rota, providing out-of-hours support when needed. What skills are we looking for? Previous experience in a Care Coordinator, Rota Coordinator or similar scheduling role. Experience within a care, healthcare or support environment would be highly beneficial. Strong organisational skills and the ability to manage multiple priorities. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced environment. A proactive, adaptable and solutions-focused approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established, community-focused organisation. Additional on-call payment for out-of-hours support. If you have relevant experience and are looking for a flexible role in Sheffield, please apply now or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 19, 2026
Full time
Sewell Wallis is currently working with a reputable and community-focused South Yorkshire organisation based in Sheffield, which is looking to recruit a Care Coordinator on a part-time basis (25 hours per week). This role offers flexibility around working days and hours, making it ideal for someone looking for a position that can fit around other commitments, while still playing a key role within a supportive and collaborative team. This is a fantastic opportunity for someone with previous experience in rota coordination, scheduling or care coordination, who enjoys working in a fast-paced environment and being at the centre of day-to-day operations. You will play a key role in ensuring the smooth and efficient delivery of services, with a strong focus on rota management, staff coordination and communication. What will you be doing? Creating, managing and updating staff rotas to ensure effective and consistent service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and service requirements. Managing rota changes, including annual leave, sickness and absences. Communicating rota updates clearly to staff and management teams. Liaising with colleagues to ensure smooth day-to-day operations and continuity of care. Maintaining accurate records and supporting with reporting and administration. Ensuring rotas are compliant with working time regulations and internal policies. Supporting with general administrative duties as required. Participating in an on-call rota, providing out-of-hours support when needed. What skills are we looking for? Previous experience in a Care Coordinator, Rota Coordinator or similar scheduling role. Experience within a care, healthcare or support environment would be highly beneficial. Strong organisational skills and the ability to manage multiple priorities. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced environment. A proactive, adaptable and solutions-focused approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established, community-focused organisation. Additional on-call payment for out-of-hours support. If you have relevant experience and are looking for a flexible role in Sheffield, please apply now or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
HR/Marketing Support Coordinator permanent £30k Cardiff Seeking an organised, proactive, and adaptable Business Support Coordinator to join a leading engineering company in Cardiff This is a varied and hands-on role supporting several areas of the business including quality assurance, tendering, HR administration, marketing, compliance, and general office support. An engineering or construction background would be advantageous.Key Responsibilities Support and maintain the company's ISO9001 Quality Assurance systems Assist with tender preparation and submissions for large-scale projects Work closely with Engineers to coordinate project documentation Ensure company policies and procedures are kept up to date Assist with HR administration and employee-related activities Marketing duties to inculde LinkedIn activity & company website Provide general office and administrative support Assist with invoicing during busy periods Support the administration and accounting teams where required About You Previous experience in administration, business support, HR, or office coordination Engineering or construction industry experience beneficial Strong organisational skills and attention to detail Excellent written and verbal communication skills Proficient in Microsoft Office and online systems Marketing skills/Social Media platforms Positive, flexible, and team-oriented approach Whats inculded: Competitive salary circa £30,000 Friendly and supportive working environment Opportunity to work across multiple areas of the business Career development opportunities within a growing company Please get in touch with Emma at RGB today!
May 19, 2026
Contractor
HR/Marketing Support Coordinator permanent £30k Cardiff Seeking an organised, proactive, and adaptable Business Support Coordinator to join a leading engineering company in Cardiff This is a varied and hands-on role supporting several areas of the business including quality assurance, tendering, HR administration, marketing, compliance, and general office support. An engineering or construction background would be advantageous.Key Responsibilities Support and maintain the company's ISO9001 Quality Assurance systems Assist with tender preparation and submissions for large-scale projects Work closely with Engineers to coordinate project documentation Ensure company policies and procedures are kept up to date Assist with HR administration and employee-related activities Marketing duties to inculde LinkedIn activity & company website Provide general office and administrative support Assist with invoicing during busy periods Support the administration and accounting teams where required About You Previous experience in administration, business support, HR, or office coordination Engineering or construction industry experience beneficial Strong organisational skills and attention to detail Excellent written and verbal communication skills Proficient in Microsoft Office and online systems Marketing skills/Social Media platforms Positive, flexible, and team-oriented approach Whats inculded: Competitive salary circa £30,000 Friendly and supportive working environment Opportunity to work across multiple areas of the business Career development opportunities within a growing company Please get in touch with Emma at RGB today!
Sewell Wallis is currently working with a reputable and community-focused local business based in Sheffield, South Yorkshire, who are looking for an Administrator/Rota Coordinator on a part-time (25 hours per week) basis. They can be flexible around working days and hours, making it ideal for someone looking for a role that can fit around other commitments. This is a fantastic opportunity for an experienced administrator to take on a varied and responsible role within a supportive and collaborative team. You will play a key role in supporting the day-to-day operations of the business, with a strong focus on rota coordination, scheduling and administrative support. What will you be doing? Creating, managing and updating staff rotas to ensure effective service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and working regulations. Managing rota changes, including annual leave, sickness and absences. Communicating updates clearly to staff and internal teams. Liaising with colleagues across the business to ensure smooth day-to-day operations. Maintaining accurate records and supporting with reporting and administration. Supporting compliance with working time regulations and internal policies. Assisting with general administrative duties and supporting the wider team as required. Providing occasional out-of-hours support on a rota basis. What skills are we looking for? Experience within a busy and varied administrative role. Previous experience dealing with rotas, or within a coordination, scheduling or similar role would be highly beneficial. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Ability to work in a fast-paced environment and manage changing priorities. A proactive and adaptable approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established organisation where you can make a real impact. Additional on-call payment for out-of-hours support If you are an experienced administrator with strong organisational skills, looking for a flexible role in Sheffield, please apply below or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 19, 2026
Full time
Sewell Wallis is currently working with a reputable and community-focused local business based in Sheffield, South Yorkshire, who are looking for an Administrator/Rota Coordinator on a part-time (25 hours per week) basis. They can be flexible around working days and hours, making it ideal for someone looking for a role that can fit around other commitments. This is a fantastic opportunity for an experienced administrator to take on a varied and responsible role within a supportive and collaborative team. You will play a key role in supporting the day-to-day operations of the business, with a strong focus on rota coordination, scheduling and administrative support. What will you be doing? Creating, managing and updating staff rotas to ensure effective service delivery. Coordinating schedules to ensure adequate staffing levels, taking into account availability, travel time and working regulations. Managing rota changes, including annual leave, sickness and absences. Communicating updates clearly to staff and internal teams. Liaising with colleagues across the business to ensure smooth day-to-day operations. Maintaining accurate records and supporting with reporting and administration. Supporting compliance with working time regulations and internal policies. Assisting with general administrative duties and supporting the wider team as required. Providing occasional out-of-hours support on a rota basis. What skills are we looking for? Experience within a busy and varied administrative role. Previous experience dealing with rotas, or within a coordination, scheduling or similar role would be highly beneficial. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Ability to work in a fast-paced environment and manage changing priorities. A proactive and adaptable approach. What's on offer? 25 hours per week, with flexibility on working pattern. Supportive and friendly team environment. Ongoing training and development opportunities. Opportunity to join a well-established organisation where you can make a real impact. Additional on-call payment for out-of-hours support If you are an experienced administrator with strong organisational skills, looking for a flexible role in Sheffield, please apply below or contact Eleanor Kirk for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
HR & Rewards Assistant, City of London, £35,000 + 10% Bonus + Great Benefits, Hybrid Working Included i.e. 2 days a week in the office, 3 working from home, Fantastic Growing Company with great culture. Are you ready to step into a career where your energy, attention to detail, and passion for people can truly make an impact? Do you thrive in fast-paced, professional environments where no two days are the same? Do you love organisation, people, numbers, problem-solving, and being the person everyone can rely on? If so, this could be the opportunity that changes your career trajectory. We're partnering with an innovative international business that is transforming the employee experience on a global scale. With offices across Europe, the USA, and Asia, this organisation is passionate about creating a high-performance culture where people feel valued, supported, and inspired to succeed. This is more than just an HR administration role. This is your chance to become a key player within a high-performing HR & Reward team in a company where your contribution genuinely matters. The Opportunity As HR & Rewards Assistant, you'll play a pivotal role supporting payroll, benefits, employee engagement, HR systems, and people operations across an international workforce. You'll become the go-to person for employee support, HR coordination, rewards administration, benefits management, and HR data reporting. This role is ideal for someone ambitious, proactive, highly organised, and eager to build a long-term career within HR, Rewards, Payroll, Compensation & Benefits, or People Operations. What You'll Be Doing Payroll & Reward Administration Supporting monthly payroll processes for UK and US employees Managing starters, leavers, salary changes, bonuses, and employee updates Liaising with payroll providers and external partners Ensuring payroll accuracy, compliance, and confidentiality Managing employee benefits administration and enrolments Supporting employee wellbeing and engagement initiatives Assisting with onboarding and creating an exceptional new starter experience Helping deliver social events, volunteering activities, and employee engagement programmes Maintaining HR systems and employee records Producing HR reports, people data, and compensation information Supporting year-end salary reviews and appraisal processes Using Excel and HR systems to analyse and organise data effectively Preparing contracts, letters, references, and employment documentation Supporting organisational updates and HR projects Acting as a trusted first point of contact for employee queries Providing administrative support to a collaborative HR team What We're Looking For We're looking for someone with energy, drive, professionalism, and a genuine passion for people and HR. You might already have experience as an: HR Assistant HR Administrator Reward Assistant Payroll Administrator People Coordinator HR & Payroll Assistant Compensation & Benefits Assistant People Operations Coordinator You'll Bring: Previous HR administration or payroll experience Strong organisational and communication skills Excellent attention to detail and numerical accuracy Advanced Excel and Microsoft Office skills Confidence handling confidential information A proactive, positive, can-do attitude The ability to thrive in a busy, fast-moving environment A desire to grow and develop your HR career Why Apply? This is an incredible opportunity to join a supportive, international business where you'll gain exposure to: Global HR Operations Reward & Compensation Payroll Employee Benefits HR Projects Employee Engagement International People Operations You'll work with inspiring leaders, collaborative colleagues, and a company culture that genuinely values its people.
May 15, 2026
Full time
HR & Rewards Assistant, City of London, £35,000 + 10% Bonus + Great Benefits, Hybrid Working Included i.e. 2 days a week in the office, 3 working from home, Fantastic Growing Company with great culture. Are you ready to step into a career where your energy, attention to detail, and passion for people can truly make an impact? Do you thrive in fast-paced, professional environments where no two days are the same? Do you love organisation, people, numbers, problem-solving, and being the person everyone can rely on? If so, this could be the opportunity that changes your career trajectory. We're partnering with an innovative international business that is transforming the employee experience on a global scale. With offices across Europe, the USA, and Asia, this organisation is passionate about creating a high-performance culture where people feel valued, supported, and inspired to succeed. This is more than just an HR administration role. This is your chance to become a key player within a high-performing HR & Reward team in a company where your contribution genuinely matters. The Opportunity As HR & Rewards Assistant, you'll play a pivotal role supporting payroll, benefits, employee engagement, HR systems, and people operations across an international workforce. You'll become the go-to person for employee support, HR coordination, rewards administration, benefits management, and HR data reporting. This role is ideal for someone ambitious, proactive, highly organised, and eager to build a long-term career within HR, Rewards, Payroll, Compensation & Benefits, or People Operations. What You'll Be Doing Payroll & Reward Administration Supporting monthly payroll processes for UK and US employees Managing starters, leavers, salary changes, bonuses, and employee updates Liaising with payroll providers and external partners Ensuring payroll accuracy, compliance, and confidentiality Managing employee benefits administration and enrolments Supporting employee wellbeing and engagement initiatives Assisting with onboarding and creating an exceptional new starter experience Helping deliver social events, volunteering activities, and employee engagement programmes Maintaining HR systems and employee records Producing HR reports, people data, and compensation information Supporting year-end salary reviews and appraisal processes Using Excel and HR systems to analyse and organise data effectively Preparing contracts, letters, references, and employment documentation Supporting organisational updates and HR projects Acting as a trusted first point of contact for employee queries Providing administrative support to a collaborative HR team What We're Looking For We're looking for someone with energy, drive, professionalism, and a genuine passion for people and HR. You might already have experience as an: HR Assistant HR Administrator Reward Assistant Payroll Administrator People Coordinator HR & Payroll Assistant Compensation & Benefits Assistant People Operations Coordinator You'll Bring: Previous HR administration or payroll experience Strong organisational and communication skills Excellent attention to detail and numerical accuracy Advanced Excel and Microsoft Office skills Confidence handling confidential information A proactive, positive, can-do attitude The ability to thrive in a busy, fast-moving environment A desire to grow and develop your HR career Why Apply? This is an incredible opportunity to join a supportive, international business where you'll gain exposure to: Global HR Operations Reward & Compensation Payroll Employee Benefits HR Projects Employee Engagement International People Operations You'll work with inspiring leaders, collaborative colleagues, and a company culture that genuinely values its people.
