Job Description
Administrative Assistant
Location: Lincoln
Reports To: Executive Assistant to the Directors
Salary: £26,000-£28,000 FTE
Working Hours: Full or part time available.
Company Summary
Established in 1971, Formed is a trusted trade partner within the Kitchen, Bedroom, and Bathroom (KBB) industry. We pride ourselves on being agile, passionate, and solution-driven, consistently providing reliable services to our clients. Our commitment to excellence has made us a leading name in the industry, and we are dedicated to maintaining our high standards.
Job Summary
We are looking for a capable, organised Administrative Assistant to play a key role in keeping the day-to-day operations of the business running smoothly. This is a hands-on, varied position suited to someone who enjoys taking ownership, solving practical problems, and bringing order and clarity to busy environments. You will support with a wide range of administrative, facilities, and operational tasks, acting as a reliable point of contact across the business.
Key Responsibilities
- Project & Event Support
- Support the Executive Assistant to the Directors with the delivery of strategic business objectives.
- Provide administrative support to the Executive Assistant for internal projects and events.
- Coordinate logistics, bookings, suppliers, and documentation.
- Track actions and support follow-through on agreed tasks.
- Facilities & Office Operations
- Coordinate maintenance, repairs, inspections, and contractor visits.
- Manage utilities, office services, and suppliers, including canteen and office stationery supplies.
- Support onboarding and offboarding processes, including the preparation of starter packers.
- Support with fleet management and vehicle bookings.
- Support with travel and hotel bookings for the Sales team.
- Ensure the office environment is safe, functional, and well organised.
- Compliance & Documentation
- Support day-to-day administration of ISO 9001, 14001 and FSC certifications and compliance activities.
- Maintain checklists, records, and supporting documentation.
- Assist with audit preparation and follow-up actions.
Skills and Qualifications
- Highly organised, reliable, and detail oriented.
- Strong organisational and time management skills.
- Proficiency in Microsoft Office Suite including Copilot.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities independently.
- Practical, adaptable, and comfortable working across a wide range of tasks.
What s next? It s easy! Click APPLY now! We can t wait to hear from you!
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